CRFQ AGR27-01 - Addendum No. 01.PDF
PDF 256 KB Posted
- Solicitation number
- CRFQ 1400 AGR2700000001 2
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum No. 01 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division for the Department of Agriculture. The solicitation seeks one unit of a 2025 or newer Class 8 Day Cab Tandem Axle 24-foot insulated box truck. The bid opening date and time remains July 21, 2026, at 1:30 PM EST, with the solicitation closing on the same date. This addendum addresses vendor questions and responses but does not modify the bid opening date, specifications, or other terms of the original solicitation. The addendum serves to clarify engine specifications, vehicle weight classifications, and delivery requirements for potential bidders.
Key clarifications provided in the addendum include confirmation that the State will provide Federal Excise Tax exemption documentation via IRS Form 147C or government information letter. Engine specifications were clarified to accept engines with a minimum of 8.8 liters to a maximum of 17 liters, with a minimum of 320 HP, rather than the initially referenced 15-liter requirement. The vehicle must have a gross weight capacity of a minimum of 33,000 pounds to qualify as Class 8. The critical delivery requirement stipulates that the unit must be delivered within 45 working days after receipt of order (ARO), with vendors instructed to provide trucks ready for sale rather than units requiring customization. Vendors must acknowledge receipt of all addenda by submitting the completed Addendum Acknowledgement Form with their bids to avoid disqualification. Bids should be submitted to the Department of Administration Purchasing Division in Charleston, West Virginia, with inquiries directed to Larry D McDonnell at 304-558-2063 or larry.d.mcdonnell@wv.gov.
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Text version
Date Printed: Jul 14, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Vehicles
Proc Folder: 2005256 Reason for Modification:
Doc Description: 2025 or newer Class 8 Day Cab Tandem Axle 24ft Insulated Box Addendum No. 01
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-07-14 2026-07-21 13:30 CRFQ 1400 AGR2700000001 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Larry D McDonnell 304-558-2063 larry.d.mcdonnell@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 14, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum No. 01 To attach answers to vendor questions.
Bid opening date and time still remains 07/21/2026 at 1:30PM EST.
No other changes
INVOICE TO SHIP TO
AGRICULTURE
DEPARTMENT OF
AGRICULTURE
DEPARTMENT OF
ADMINISTRATIVE SERVICES ADMINISTRATIVE SERVICES
1900 KANAWHA BLVD E 217 GUS R DOUGLAS LN,
BLDG 2 RM 106
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 2025 or newer Class 8 Day Cab Tandem Axle
24ft w Insulated B
1.00000 EA
Comm Code Manufacturer Specification Model #
25101913
Extended Description:
See the attached documentation for further details.
SCHEDULE OF EVENTS
Line Event Event Date
SOLICITATION NUMBER: CRFQ AGR27*01
Addendum Number: 01
The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[X] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
To attach answers to vendor questions.
Bid opening date and time still remains 07/21/2026 at 1:30PM EST.
No other changes
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Questions/Answers CRFQ AGR27*01 - 2025 or newer Class 8 Day Cab Tandem Axle 24ft Insulated Box
Q1: Will the State provide the required Federal Excise Tax (FET) exemption documentation for this purchase, if applicable?
A1: The State can provide out IRS 147C or government information letter documenting that we are a unit of government which is exempt from FET under 26 USC 4221 (a)(4).
Q2: I saw the bid come out for Class 8 Insulated Box and Thermo-King refrigeration unit. I wanted to clarify a couple of things, it says class 8 but the truck description describes a single rear axle minimum of 21k which would be a class 7. Also, it describes a large 15 liter engine. Is this correct?
A2: Yes, as long as the truck’s gross weight is a minimum capacity of 33,000 pounds. See specifications section 3.1.1.10 and 3.1.1.11 for further details. The engine must meet the minimum requirements as listed in specification section 3.1.1.2.
Q3: This question specifics that the engine must be a 15L engine – but then says they will also accept a 9L. Is the intention of the requirement mean that they will accept a 9L engine as long as it is a diesel engine with a minimum of 320 HP – and does not have to be a 15L engine?
A3: Yes, an engine that is a minimum of 8.8 liters to a maximum of 17 liters will be accepted. See specification section 3.1.1.2.
Q4: If the unit has to be ordered- we anticipate 150 days to delivery. Would this be acceptable?
A4: This must meet or exceed 6.1 Shipment and Delivery: The unit must be delivered within 45 working days ARO. The vendor should provide a truck that is ready to be sold.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ AGR27*01
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
File details come from the government source that posted it. Updated .