CRFI DCH25-01 - Request For Information Documentation.PDF

Date Printed: Aug 1, 2024 Page: 1 FORM ID: WV-PRC-CRFI-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Information

Info Technology

Proc Folder: 1478909 Reason for Modification:

Doc Description: Internet Filtering

Proc Type: Request for Information

Date Issued Solicitation Closes Solicitation No Version

2024-08-01 2024-08-15 13:30 CRFI 0432 DCH2500000001 1

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Larry D McDonnell 304-558-2063 larry.d.mcdonnell@wv.gov

Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 1, 2024 Page: 2 FORM ID: WV-PRC-CRFI-002 2020/05

ADDITIONAL INFORMATION

The State of West Virginia Purchasing Division, is issuing a Request for Information to all vendors that have a desire to provide the West Virginia Department of Arts, Culture, and History, Library Section with information about internet filtering. This RFI is intended to provide the Agency with information necessary to plan and develop specifications for a future procurement.

***Questions regarding the solicitation must be submitted in writing to Larry.D.McDonnell@wv.gov prior to the question period deadline***

***ELECTRONIC RESPONSES ARE PROHIBITED FOR THIS SOLICITATION***

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Internet Filtering

Comm Code Manufacturer Specification Model # 81112200

Extended Description:

See attached documentation for further details.

SCHEDULE OF EVENTS

Line Event Event Date 1 Vendor questions due by 2:00PM EST/EDT 2024-08-08

Request for Information West Virginia Department of Arts, Culture, and History, Library Section

CRFI DCH25*01

Revised 1/24/2022

TABLE OF CONTENTS

A. Table of Contents B. Section 1: General Information and Instructions C. Section 2: Instructions to Vendors Submitting Information D. Section 3: Information Being Sought E. Section 4: Vendor Response

SECTION 1: GENERAL INFORMATION

1.1. Introduction:

The West Virginia Purchasing Division (“Purchasing Division”) is issuing this Request for Information (RFI), on behalf of the Library Section of the Department of Arts, Culture, and History to all vendors that have a desire to provide information about internet filtering. This RFI is intended to provide the Agency with information necessary to plan and develop specifications for a future procurement.

1.2. Schedule of Events:

RFI Released to Public See wvOASIS.

Vendor’s Written Questions Submission Deadline 08/08/24 by 2:00PM EST/EDT RFI Opening Date 08/15/24 at 1:30PM EST/EDT

SECTION 2: INSTRUCTIONS TO VENDORS SUBMITTING INFORMATION

2.1. REVIEW DOCUMENTS THOROUGHLY: This form contains a request for information that may lead to a future procurement. Please read these instructions and all documents attached in their entirety.

2.2. NOT A CONTRACT DOCUMENT: Vendors must understand that this RFI is for information gathering purposes only, and a response to this RFI does not generate a contractual obligation on the part of the State to purchase any commodity or service.

2.3. VENDOR QUESTION DEADLINE: Vendors may submit questions relating to this RFI to the Purchasing Division. Questions must be submitted in writing. All questions must be submitted on or before the date listed below and to the address listed below in order to be considered. A written response will be published in an RFI addendum if a response is possible and appropriate. Non-written discussions, conversations, or questions and answers regarding this RFI are preliminary in nature and are nonbinding.

Submitted emails should have the RFI number in the subject line.

Submit Questions to: Larry D. McDonnell, Senior Buyer

Email: larry.d.mcdonnell@wv.gov

Submission Deadline: August 08, 2024 by 2:00PM EST/EDT

2.4. YOUR SUBMISSION IS A PUBLIC DOCUMENT: Vendor’s entire response to the RFI and any correspondence relating thereto are public documents. As public documents, they will be disclosed to the public following the RFI opening as required by the competitive bidding laws of West Virginia Code §§ 5A-3-1 et seq., and the Freedom of Information Act West Virginia Code §§ 29B-1-1 et seq.

DO NOT SUBMIT MATERIAL YOU CONSIDER TO BE CONFIDENTIAL, A TRADE SECRET, OR

OTHERWISE NOT SUBJECT TO PUBLIC DISCLOSURE.

Submission of any document to the State constitutes your explicit consent to the subsequent public disclosure of the document. The Purchasing Division will disclose any document labeled “confidential,” “proprietary,” “trade secret,” “private,” or labeled with any other claim against public disclosure of the documents, to include any “trade secrets” as defined by West Virginia Code § 47-22-1 et seq. All submissions are subject to public disclosure without notice.

SECTION 3: INFORMATION BEING SOUGHT

3.1. General Information Being Sought

3.1.1. The Library Section of the WV Department of Arts, Culture and History is seeking services that will be used to scan Domain Name System (DNS) requests and take appropriate action (allow or deny access) based on permissions as determined by the client.

3.2. Specific Questions

3.2.1. Does the product work in an off-domain network environment? Must work without an active directory.

3.2.2. Can you provide services to a minimum of 170 library sites that are direct internet access (DIA) via various internet service providers (ISPs) (No Domain)?

3.2.3. Can the product add and remove library sites if needed?

3.2.4. Can the product serve a minimum of 1,600 users?

3.2.5. Does the product require installation of client software and or hardware?

3.2.6. Can the product be disabled by an authorized administrator for bona fide research purposes

(i.e. assigned bypass codes for each library)?

3.2.7. Can the product manage filtering policies/create customized policies from an interface/managed dashboard, across all users, regardless of device, operating system, or browser?

3.2.8. Does the product comply with the Federal Communication Commission’s Children's Internet Protection Act?

3.2.9. Does the product adhere to Security Standards such as but not limited to the National Institute of Standards and Technology (NIST) Security Framework?

3.2.10. Is Maintenance and Support included?

3.2.11. Must provide the ability to temporarily allow sites or to whitelist sites.

3.2.12. Must provide reporting on web filtering statistics per site.

3.3. Documents Being Sought

3.3.1. Provide URL Filtering Categories.

3.3.2. References.

3.3.3. Product Demonstration.

3.3.4. Provide Pricing Strategy for the product.

3.3.5. Provide installation and configuration strategy.

SECTION 4: VENDOR RESPONSE

4.1. Incurring Cost: Neither the State nor any of its employees or officers shall be held liable for any expenses incurred by any Vendor responding to this RFI, including but not limited to preparation, delivery, samples, or travel.

4.2. Proposal Format: Vendors should provide responses in the format listed below:

4.2.1. Title Page: State the RFI subject, number, Vendor’s name, business address, telephone number, fax number, name of contact person, email address, and Vendor signature and date.

4.2.2. Table of Contents: Clearly identify the material by section and page number.

4.2.3. Response Reference: Vendor’s response should clearly reference how the information provided applies to the RFI request. For example, listing the RFI number and restating the RFI request as a header in the proposal would be considered a clear reference.

4.2.4. Responses: All responses must be submitted to the Purchasing Division prior to the date and time stipulated in the RFI as the opening date. All submissions must be in accordance with the provisions listed in Section 2: Instructions to Vendors Submitting Information.

By signing below, I certify that I have reviewed this Request for Information in its entirety; understand the requirements, terms and conditions, and other information contained herein; that I am submitting this information for review and consideration;

(Company)

(Representative Name, Title)

(Contact Phone/Fax Number)

(Date)