Crane and hoist Annuals Statement of Work (SOW).docx

STATEMENT OF WORK (SOW)

FOR

Inspection and Testing of Lifting Equipment At USCG Base Ketchikan

1.0 GENERAL

1.1 Background: United States Coast Guard (USCG) Base Ketchikan operates a wide range of weight handling equipment (WHE) to support its operational missions. To ensure the safety of personnel and the continued functionality of this equipment, annual inspection, testing, and certification are required in accordance with federal regulations and manufacturer standards. USCG Base Ketchikan is located on a remote island in Southeast Alaska.

1.2 Scope

The Contractor shall provide all personnel, labor, materials, equipment, tools, supervision, and transportation necessary to perform annual inspections, functional testing, and certification of the cranes, hoists, and lifting devices listed in Section 2.4. This contract requires the contractor to affix certification tags to compliant equipment and provide comprehensive reports detailing all findings. The contract price shall be all-inclusive of any travel, lodging, and per diem required to perform the work at USCG Base Ketchikan. This SOW does not include any repair or troubleshooting services for identified deficiencies.

1.3 Objective

The objective of this contract is to have a qualified contractor inspect and recertify all weight handling equipment listed herein and to provide detailed documentation of any deficiencies found during the inspection to support future corrective actions by the Government.

1.4 Compliance Documents

· Manufacturer Specifications

· 29 CFR Part 1910 (General Industry Standards)

· 29 CFR 1910.179 (Overhead and Gantry Cranes)

· 29 CFR Part 1915 (Shipyard Employment)

· 29 CFR Part 1926 (Construction Standards)

· EM 385-1-1 (USACE Safety and Health Requirements Manual)

2.0 SPECIFIC REQUIREMENTS/TASKS

· 2.1 Inspection and Testing: The Contractor must inspect and functionally test each piece of equipment listed in the table at Section 2.4 in accordance with the compliance documents listed in Section 2.2.

· 2.1.1 Mobile Crane Inspection: The Grove RT770 mobile crane (model CRR70K) shall be inspected by a "competent person" as defined by OSHA in 29 CFR 1926.32(f).

· 2.3 Certification and Reporting (Deliverables):

· 2.3.1 Physical Certification Tags: For each piece of equipment that passes inspection, the Contractor must affix a Certificate of Compliance tag in a clearly visible location. The tag must be made of durable, tear-resistant, and waterproof material (e.g., 10-15 mil poly-based plastic or vinyl) and must show the load rating, inspection date, and the inspector’s credentials.

· 2.3.2 Individual Inspection Forms: The Contractor must provide a completed and signed inspection form, which may be a standard commercial format, for each individual device inspected.

· 2.3.3 Final Deficiency Report: Within five (5) business days of completing the onsite inspection, the Contractor must submit a consolidated written report to the Points of Contact listed in Section 7.0. This report must include, at a minimum:

· A list of all equipment inspected by make, model, serial number, and capacity.

· A summary of devices tested, and the inspection methods used.

· A detailed list of any identified deficiencies or code violations.

· Recommended corrective actions for each deficiency.

· 2.3.4 Report Format: All written reports must be submitted electronically in a Microsoft Office-compatible format (e.g., .docx, .xlsx, or .pdf).

· 2.4 Equipment List:

Note: The Government may add or remove equipment from this list during the option periods via a bilateral contract modification.

2.5 Handling of Critical Deficiencies: If a critical deficiency is found that prevents the safe completion of testing on a piece of equipment, the Contractor must immediately stop working on that item, notify the Technical Point of Contact (POC), and document the reason for the work stoppage in the final report. The Contractor's responsibility is strictly to inspect and report; no troubleshooting or repair action is authorized under this SOW.

2.6 Qualified Personnel: All services must be performed by qualified and certified personnel who meet all applicable OSHA requirements and are trained and experienced in the inspection of lifting equipment. The Contractor shall be prepared to provide proof of qualifications upon request by the Government.

2.7 Cleanup: The Contractor must remove and dispose of all debris, if any, resulting from its inspection and testing activities, leaving the worksite clean.

3.0 PERSONNEL AND CONDUCT

3.1 Employee Conduct

The Contractor’s personnel must comply with all applicable USCG Base Ketchikan regulations, policies, and procedures, including those concerning safety, security, and environmental protection. Personnel must present a professional appearance at all times. The wearing of DHS or USCG insignia on clothing or equipment is prohibited. No weapons are permitted on site.

3.2 Removal of Personnel

The Government may, at the sole discretion of the Contracting Officer, direct the Contractor to remove any employee from the worksite for reasons of misconduct or security violations. Such removal does not relieve the Contractor of its responsibility to continue performance of the required services.

4.0 OTHER APPLICABLE CONDITIONS

· 4.1 Period of Performance: The contract will consist of a Base Year and four (4) subsequent one-year Option Periods.

· Base Year: Performance must commence on or before September 1, 2026. All work in the Base Year, including the submission of all reports, must be completed within 45 calendar days from the performance start date.

· Option Periods: If and only after exercised, the work for each option period must be completed within 45 calendar days during that period, at a time to be mutually agreed upon by the Contractor and the Technical POC.

· 4.2 Place of Performance: All work shall be performed at:

USCG Base Ketchikan 1300 Stedman Street Ketchikan, AK 99901

· 4.3 Hours of Operation: The Contractor’s employees must perform all work between the hours of 0730 and 1700 AKST, Monday through Thursday, and 0730 and 1500 AKST on Friday, excluding Federal holidays.

5.0 GOVERNMENT-FURNISHED RESOURCES

· The Government will provide the following:

· Access to the facility and all equipment listed in Section 2.4.

· The use of Government-owned test weights and associated rigging.

6.0 CONTRACTOR-FURNISHED RESOURCES

· The Contractor shall furnish all facilities, materials, tools, labor, supervision, and transportation necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in Section 5.0.

7.0 INSPECTION AND ACCEPTANCE

· 7.1 Inspection: The Technical POC will monitor all work to ensure compliance with the terms of this SOW.

· 7.2 Acceptance: Final acceptance for the period of performance shall be granted by the Contracting Officer or designated Technical POC. Acceptance will occur only after verification that 100% of the equipment on the list has either been certified as compliant with an affixed tag, or, if non-compliant, is documented with a thorough deficiency report and recommended corrective actions as required by Section 2.3.

8.0 POINTS OF CONTACT

· Contracting Officer:

· Name: Benjamin R. Reedy, CWO, USCG

· Email: Benjamin.R.Reedy@uscg.mil

· Technical Point of Contact (TPOC) / Contracting Officer’s Representative (COR):

· Name: Russell Dever, CWO, USCG

· Email: Russell.M.Dever@uscg.mil

· Phone: (907) 228-6408