CRAC 1.9 PWS - DRAFT.docx

DRAFT PERFORMANCE WORK STATEMENT

for

COMPUTER ROOM AIR CONDITIONER (CRAC) REPLACEMENT

at

GRAND FORKS AFB, ND

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to install and maintain two leased CRAC units for Mission Control Element (MCE) 1211 at building 542 on Grand Forks AFB.

1.1. DESCRIPTION OF SERVICES. The contractor shall perform the following tasks:

-Task 1: Contractor will remove and dispose of current CRAC unit.

a. The Contractor shall safely decommission, disconnect, and dispose the existing legacy CRAC unit, associated pumps, and the existing dry cooler.

b. All equipment, piping, fluid solutions, and debris shall become the property of the Contractor. The Contractor is responsible for the safe and proper transport and legal disposal of all materials off base, in strict accordance with local, state, and federal environmental regulations

-Task 2: Contractor will procure and install a dual CRAC unit system.

a. Each unit will be capable of independent function, act as backup for the other, will be setup to periodically swap which is primary with automatic failover to the secondary.

b. CRAC Units: Provide and install two (2) 8-Ton CRAC units. Both units must feature multi-stage cooling capabilities.

1. System must be capable of maintaining MCE internal temperature at 60 to 70 degrees Fahrenheit.

2. System must include integrated humidification and de-humidification capabilities designed to continuously maintain a relative humidity (RH) of 40% to 50%.

3. The systems shall operate using a solution comprised of 40% inhibited propylene glycol and 60% Reverse Osmosis (R.O.) water.

4. Each CRAC unit shall be equipped with separate, autonomous control systems, ensuring both units can operate fully independent of one another.

c. Dry Coolers: Provide and install new dry coolers for each independent system. Dry coolers must be appropriately sized to support free-cooling operations.

d. Pumps: Provide and install new, redundant pumps for each CRAC system. All pumps must be sized in strict accordance with the equipment manufacturer's requirements.

e. Piping: Provide and install all new piping for both systems, sized according to the manufacturer's specifications.

g. Ductwork: The Contractor shall provide and install movable ductwork designed to allow the backup CRAC unit to be quickly and efficiently connected to the MCE

-Task 3: Contractor will provide O&M manuals and train 319 AMXS personnel on preventative maintenance, start/stop, and failover procedures.

-Task 4: Contractor will conduct preventative maintenance based on equipment manufactures instructions and provide 24/7 emergency repair services for 4 years post acceptance.

1.2. GENERAL INFORMATION.

1.3. QUALITY CONTROL. The contractor shall be responsible for quality control for all work accomplished during the performance of the task. The contractor shall provide and maintain a Quality Control Plan (QCP) which ensures the requirements in this PWS are met. The QCP will be considered acceptable and approved unless the contractor is notified by the Contracting Officer (CO) prior to award. The QCP shall be included in the technical proposal for evaluation and acceptance. As a minimum, the contractor shall develop quality control procedures that address the areas identified in section 2, Service Summary.

1.3.1. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a Contracting Officer Representative (COR)(s) to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) for this requirement.

1.3.2 HOURS OF OPERATION. Normal hours will be 0800 - 1600, Monday - Friday.

1.3.3 HOLIDAYS OBSERVED. All Federal Holidays are observed.

1.3.4. SECURITY REQUIREMENTS. Work will be performed inside a restricted area and contractor personnel must be escorted by 319 AMXS personnel at all times. Use of any electronic devices within the restricted area is prohibited unless approved by escorting personnel.

1.3.5. RECORDS MANAGEMENT. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in Air Force Instruction (AFI) 33 - 322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 37-123,paragraph 7.4, Air Force Manual (AFMAN) 37-138, paragraph 2.13, and the Air Force Records Disposition Schedule (AF RDS) located at https://afrims.amc.af.mil/rds_series.cfm or http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf “

1.3.6. AIR FORCE ANTITERRORISM (AT) PROGRAM

The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245 paragraphs 2.18 and paragraph 2.25, DOD contractors and sub-contractor personnel shall be offered Level 1 - AT Awareness Training. AT Awareness Training may be accomplished by either a Level I - qualified instructor, or by completing the "Force Protection" computer based training (CBT) course on the Advanced Distributed Learning System (ADLS) https://golearn.csd.disa.mil/kc/login/login.asp or at https://jkodirect.jten.mil for individuals without access to NIPR, possessing a CAC card, nor enrolled in DEERS. Compliance with the training will be monitored by the contracting officers representative.

1.3.7. CONTRACTOR FULL-TIME EQUIVALENT REPORTING.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at https://afcmra.hqda.pentagon.mil/login.aspx.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Contractor may utilize commercial phone, water, sewage, and electrical services at building 542 for performance of work.