CQAP-Warsaw_Rte. 360 Sidewalks_UPC 105961_12.14.2023.pdf

Construction Quality Assurance Plan (CQAP)

For

Town of Warsaw, Rte. 360 Sidewalk Enhancement Project

(UPC 105961)

Cover Sheet for CQAP

I. Date of Original CQAP Submittal: December 14, 2023

II. QAP Revision Date (if applicable): N/A

III. Locality Name and Physical Address:

Town of Warsaw

78 Belle Ville Lane

P.O. Box 730

Warsaw, VA 22572

IV. Contact Person for the CQAP / Consultant Construction Project Manager(s):

Printed Name: Mr. Grant Howerton, PE, CCM

Signature of Consultant Responsible Charge Person: _______________________

Contact Information: ghowerton@rkk.com (804) 874-5500

Printed Name: Mr. Mohammed Aziz, CCM, PMP

Signature of Consultant CM / CQAP Contact Person: _______________________

Contact Information: maziz@rkk.com (804) 441-1623

V. Locality Project Manager:

Printed Name: Ms. Melissa Coates

Signature of Locality Responsible Charge Person: __________________________

Contact Information: mcoates@town.warsaw.va.us (804) 333-3737

VI. Organizational Chart:

a. See Appendix A mailto:ghowerton@rkk.com mailto:maziz@rkk.com mailto:mcoates@town.warsaw.va.us

Table of Contents

I. Mission Statement…………………………………………………………………………………………………...3

II. Personnel Certification and Licenses………………………………………………………

III. Independent Assurance and Verification Sampling and Testing……………………

IV. Communication Channels………………………………………………………………………………….….….5

V. Resolution Procedure………………………………………………………………………

VI. Daily Work Report and Weekly Work Report…………………………………………………….……..6

VII. Material Acceptance Records and Test Data………………………………………………

VIII. Material Testing and Frequencies…………………………………………………….…………………….10

IX. Right to Inspect…………………………………………………………………………………………………

X. Non-compliance……………………………………………………………………………

XI. Appendices……………………………………………………………………………………………….….....…… 11

Appendix A – Organizational Chart…………………………………………………………

Appendix B – Staff Qualification Matrix…………………………………………………………………

Appendix C – Testing Requirement and Laboratories…………………………………………………...14

CQAP Document

I. Mission Statement:

All materials shall be approved, sampled, and/or tested in conformance with contract specifications, the current edition of Virginia Department of Transportation’s (VDOT) Locally

Administered Projects Manual (LAP MANUAL) and VDOT’s Materials Manual of Instruction

(MOI) test method and frequencies referenced herein.

This Construction Quality Assurance Plan (CQAP) identifies the guidelines under which the

Town of Warsaw’s inspection and testing staff, Virginia Department of Transportation testing staff and the Contractor’s and/or the Contractor’s material testing subcontractor will perform their jobs.

The acceptance testing and inspection will be performed by Rummel, Klepper and Khal, LLC

(RK&K) and its subconsultant ECS Mid-Atlantic, LLC (ECS) for all contract items other than asphalt concrete pavement as shown in Appendix 13.2-G of the LAP MANUAL. For the purposes of the document herein, the inspection team of RK&K and ECS will be referred to as either the Inspector or RK&K. The contractor will provide quality control (QC) testing for asphalt concrete pavement, with RK&K providing verification samples and tests (VST) with assistance from the material technician. Material lab and technician services will also be provided by ECS. VDOT will waive the requirement and not provide Independent Assurance

(IA) testing but may be conducted by the Town of Warsaw (TOWN) on an as needed basis for the project. VDOT will perform additional testing via the Off-Site Plant QA Programs as shown in Table 1 in Section 13.2.3 of the current edition of the VDOT LAP Manual. IA Testing is required on this project (see Section III).

This project is funded with a combination of federal, state and local funds is maintained by the

VDOT and is on the National Highway System (NHS); therefore, IA testing is required.

The Contractor will ultimately be responsible for the quality of the construction. However, the

Town of Warsaw has hired ARM Resource, who has hired RK&K to provide inspection services to assess construction processes relative to the applicable standards and specifications.

RK&K will serve as the Inspection Firm for the project, provide an Inspector on site at all times that construction is being performed on the project. RK&K will also perform all Acceptance

Testing in accordance with this CQAP Plan which is based on the current edition the VDOT

Materials Manual of Instruction (MOI), VDOT’s Construction Manual, the current edition of the VDOT LAP Manual and VDOT’s Materials Testing Methods and Frequencies contained in Appendix 13.2-G (refer to Appendix C). ECS will serve as the materials testing laboratory and will assist RK&K with onsite testing as needed. The Inspection staff (RK&K) will provide feedback to the TOWN and the Consultant Responsible Charge Engineer (RCE) and / or

Construction Manager (CM). The Inspector in coordination with the RCE / CM will assure that the necessary documentation regarding inspections and testing of materials and in-place construction has been performed and adheres to the contract before any payment is recommended for approval by the Town of Warsaw to the Contractor.

Submittal of this CQAP designates a commitment to adhere to its contents as well as the LAP

MANUAL. Any deviation from this CQAP shall not occur without a revision submittal of this

CQAP to the District Project Coordinator (DISTRICT PC) for approval or the Construction

Project Monitor (during construction).

II. Personnel Certification & Licenses: Copies of Personnel Certifications and Licenses as required by the Contract are available upon request and are kept on file by the Inspection Firm and can be made available to VDOT Fredericksburg District for review upon request. All personnel performing materials testing shall have the necessary certifications and experience/expertise required by the contract documents and the current edition of the VDOT

LAP MANUAL. No work shall be performed otherwise.

The Inspection firm and testing staff will provide inspection and testing to assess construction processes relative to the applicable standards and specifications. The Inspection Firm, Laboratory Testing Firm, and Testing Firm will be responsible for performing and reporting of all sampling, testing and reports directly to the Inspection Firm RCE/CM and TOWN. All team members providing testing and inspection will be required to follow the approved CQAP.

The identity of the contractor’s supervising staff will be given to the Inspector prior to the start of each work activity.

The Engineer of Record’s (EOR) role is as defined in the scope of work of the Construction

Administration Contract. Generally, the EOR will be consulted by the Inspector for all changes or RFIs to the contract documents. Consulting firm ARM Group, LLC, Michael E. Fiore, PE is the Engineer of Record.

The Town of Warsaw (or Town) is the OWNER. The Owner’s role is as defined in the contract between the EOR’s firm and the OWNER, and the CONTRACTOR and the OWNER. The

INSPECTION FIRM is subtracted with the EOR. The LOCALITY PROJECT MANAGER is

Mellissa Coates. RK&K is providing a Responsible Charge Engineer (RCE) and Construction

Manager (CM) for this project. Generally, the CM or his/her designee will represent the Owner

/ RCE and recommend for approval of work performed and necessary changes to the work. The

CONSULTANT RCE is Grant Howerton, PE, CCM. Payment applications and changes to the contract will be reviewed by the EOR, the CM and INSPECTOR with a recommendation sent to the RCE by the CM. The CONTRACTOR, EOR, and the INSPECTION FIRM will perform services for the Owner as defined in their respective contracts with the Owner or EOR.

The Contractor’s role is as defined in the contract. Generally, as related to this plan, the contractor is responsible for all control of quality functions. The CONTRACTOR is TBD

III. Independent Assurance: This project is funded with a combination of federal, state and local funds, and the facility is on the National Highway System (NHS). The project is on an Urban

Road that will be maintained by VDOT. The TOWN and its Consultant will provide

Acceptance Testing in accordance with Appendix 13.2-G of the LAP Manual. Since the project being funded with federal funds and lying on a VDOT maintained Urban Road, Independent

Assurance (IA) is required and will be performed for this project. Independent Assurance (IA)

Testing in accordance with the testing frequency table in Appendix 13.2-G will be required but and conducted by the Town or its Consultant as VDOT’s designated agent.

IV. Communication Channels: Once construction starts, the Inspector will coordinate, as appropriate, with the Contractor regarding the inspection and testing frequencies outlined in the CQAP, ensuring that adequate inspection and testing forces are available to meet the scheduled construction activities. The Inspector will interface on a daily basis with the

Contractor and the testing team. The Inspector’s primary point of contact on site will be the

Superintendent. The inspection staff, including the technicians, and laboratory, will submit all daily documentation to the Inspector for review and acceptance. The Inspection Firm

Construction Manager will review/audit these documents routinely (no less than monthly) to assure they are accurate and complete. Lab results may be submitted at a later date in conjunction with internal QA/QC reviews. Any unacceptable work identified by the inspection staff will be scheduled for correction, to include additional inspection and testing requirements.

In conjunction with the Contractor’s weekly look-ahead schedule, The Inspector will assure that upcoming work items are inspected and tested in accordance with the approved CQAP.

Communications will be handled by the inspection staff via the following meetings:

1. Monthly Progress Meetings: The CM will lead the monthly progress meeting that is attended by the Contractor, Inspector, TOWN’s staff (as appropriate) and VDOT staff (as appropriate).

2. Periodic QA/QC Staff Meetings: These informal meetings will be held to ensure each individual understands his or her respective responsibilities and that all work is properly assigned, inspected, tested and documented. Daily communication with the Inspector will take place to review the project’s scheduled activities and to ensure proper coordination of

QA/QC activities.

3. Daily communication between the Inspector and Contractor will take place to review the project’s scheduled activities and to ensure proper coordination of QA/QC activities.

The CONTRACTOR will provide a two-week look ahead schedule to the Construction

Manager (CM) / Inspector each week and perform daily coordination with the Inspector for advance notice of inspection/testing. Per the contract documents the Contractor shall notify the

Engineer (Inspector) in a timely manner prior to any required inspections / tests. For the purposes of this project, this notice shall be at least 24 hours in advance or greater as defined in the contract, of any activity requiring acceptance testing. The contractor will contact its subcontractors when required. The Inspector will contact the independent laboratory when testing is required and coordinate on-stie testing, sample deliveries and laboratory testing. The

Inspector will conduct or oversee all onsite materials testing and will also coordinate directly with the CM, TOWN, VDOT, and testing staff if needed. The Inspector will also be responsible for maintaining the materials notebook in accordance with VDOT Materials Division requirements.

V. Resolution Procedure: In the event of unclear provisions in the CONTRACT, Specifications, published guidelines, or disputes related to substandard materials, the dispute will be resolved in the following manner. The Contractor shall immediately report to the RCE, CM and EOR, in writing, all discrepancies, that it finds between the Contract Documents, actual site conditions and any inconsistencies or ambiguities in the Contract Documents. The CM shall coordinate with the TOWN, RCE and EOR and promptly correct such discrepancies, inconsistencies or ambiguities in writing with the Contract Documents. Work done by the

Contractor after it discovers such discrepancies, inconsistencies, or ambiguities but before the

CM has provided a written correction, shall be performed at the CONTRACTOR'S risk. The most stringent requirement will be considered the controlling requirement.

VI. Progress Reports: Daily Work Reports (DWRS) will be provided by the Inspector to the

TOWN, and CM on a daily basis. DWR(s) will be available in a shared on-line folder for

VDOT DISTRICT PC review at any time.

VII. Materials Acceptance Records and Test Data: During construction and prior to acceptance of the project, materials acceptance records and test data shall be kept by the Inspector.

Materials acceptance records and test data shall be readily available for inspection at all times by the VDOT DISTRICT PC.

This section describes the responsibilities and requirements for the identification, preparation, and maintenance of records that furnish objective documented evidence of quality. The term

“records,” used throughout this section, refers to testing and inspection records attesting to the achievement of the quality and technical requirements of the work generated during the various phases of project construction activities of the Contractor and its subcontractors and suppliers.

Quality records shall be available for review by the CM, EOR, TOWN and VDOT DISTRICT

PC at all times.

General

A quality record is defined as a completed document that furnishes objective evidence attesting to the quality of items and/or activities. Quality records shall be legible, identifiable, and retrievable. These records shall be protected against damage, deterioration, or loss by the QA

Inspection Firm. Requirements and responsibilities for record transmittal, distribution, retention, maintenance, disposition, and department or organization responsibilities shall be in accordance with the Contract Documents and the appropriate rules and regulations contained therein, the current edition of the VDOT LAP Manual and the current edition of the VDOT

Construction Manual, where applicable.

Quality records shall be indexed. The indexing system shall include, as a minimum, record retention times and the location of the record within the record system. The records indexing system shall provide sufficient information to permit prompt retrieval, and identification between the record and the item(s) or activity(ies) to which it applies. The retention period for quality records shall be in accordance with the requirements of the current edition of the VDOT

LAP Manual and the current edition of the VDOT Post Construction Manual, which states that records must be retained “for three years after receipt of final payment.”

The Inspection Firm shall maintain the project Materials Notebook, recording materials used, source of material and method of verification used to demonstrate compliance with the current edition of the VDOT Specifications and Standards. The Materials Notebook shall be maintained according to the current edition of VDOT Materials Division requirements and the

VDOT LAP Manual.

The Inspector shall also maintain project Diary. The Inspection firm will utilize a software database for the Diary and a standard VDOT Form TL-142 for the materials notebook. The

Inspection firm may also utilize other collaborative electronic software as appropriate for sharing records.

Each Inspector and testing technician shall summarize their tests, and material sampling activities in a Daily Work Report or testing report. The report will include a summary of the

Contractor’s daily construction activities. Supporting inspection data sheets will be attached to the daily report where needed. Copies of the inspector’s records shall be provided to VDOT upon request. All reports will be completed and incorporated in the project records within 24 hours.

At a minimum, the project diary will include the following information:

• Work performed by the firm, subcontractor, or material supplier, identified by Work

Package notation

• Weather conditions

• Inspections performed and their results

• Communications

• Type, location, and results of all tests performed

• Delays encountered

• Safety related problems and corrective action taken

• Non-conforming work and the corrective action taken

• Reports on any meetings held and their results

• Record of visitors to site

• Quantity of items accepted and approved for payment with supporting measurements and calculations.

• Signature of inspector

The Inspector will be responsible for the creation and/or management of the following additional reports and logs:

• Materials Invoices and Delivery Tickets

• Nonconformance Log

• Test Reports

• Punchlist

• Progress Meeting Minutes

VDOT Form By Contractor Inspection Firm / Town

VDOT C-25, Source Materials Complete, review and submit to CM /

TOWN

A new form is required for any material change or changes to previously approved materials.

C-25s will be reviewed, approved list/method noted along special inspection/documentation.

Submit completed C-25 to VDOT

District Materials for review.

Compile documentation to show that materials used complies with the approved C-25.

VDOT C-107, Run-off Report Complete per DEQ Requirements (1)

Once every five days or 48 hours after a significant rain event, classified as 0.25” in 24 hours or schedule or (2) Once every four business days

Review and sign all submitted by

Contractor.

VDOT TE 97001, Work Zone

Safety Checklist

Contractor’s certified WZ Supervisor will establish and maintain the WZ.

Conduct weekly (or daily for short term work zones) and after each traffic pattern change (day and night).

C-85, Pavement Markings One form for each day’s production – signed by certified applicator and QC

Tech

Review forms submitted by

Contractor.

The Inspector and Contractor will refer to the following documents during inspection and testing:

• Current edition of the VDOT Construction Resource Guidebook

• Current edition of the VDOT Construction Quality Improvement Program Checklists

• Current edition of the VDOT Construction Manual (2005 with 2016 amendments)

• Current edition of the VDOT Post Construction Manual (Dec 2016)

• Current edition of the VDOT Instructional & Information Memorandums (I&IM) All

Divisions

• Current edition of the VDOT Road and Bridge Standards, Vol. 1 and Vol. 2 (2016)

• Current edition of the VDOT Road and Bridge Specifications (2020)

• Current edition of the VDOT Guardrail Installation Training (GRIT) Manual

• Current edition of the VDOT Survey Manual

• Current edition of the VDOT Manual of Instructions for the Material Division

• Current edition of the VDOT Virginia Work Area Protection Manual

Control of Quality Records

The Construction Manager verifies record accuracy and maintains copies of all quality-related documentation. These records will be stored in files maintained in the project document control files. All original documents pertaining to project information will be maintained in the project file. A complete set of project records (paper copies and/or electronic copies) will be provided to the TOWN at the completion of the project. The Inspection Firm will maintain the physical records (if applicable) at its office. These records will be made available to TOWN and VDOT

DISTRICT PC upon request.

Source of Materials

The Contractor shall document all materials sources using a Source of Materials, Form C-25 in accordance with VDOT Specification 109. The Contractor is responsible for providing materials sources currently shown on VDOT’s approved products list(s). Should a material required by the Contract not be located on a VDOT approved list(s), the Contractor shall notify the CM immediately. The Construction Manager / TOWN will review C-25s submitted by the

Contractor, verify source of materials with VDOT approved lists, assign TL #’s and provide required acceptance testing. The Construction Manager/ TOWN will forward the revised C-

25 form to the VDOT District Materials contact and VDOT DISTRICT PC. An initial source of materials forms for this project shall be submitted by the Contractor within one week of the

Preconstruction meeting and a minimum of two (2) weeks prior to the materials proposed use on the project. The Inspector will not approve installation of materials without an approved

Source of Materials Form C-25.

Off-Site Fabricated Materials

The Contractor will identify to the CM / TOWN any offsite fabricated materials from producers not in an existing VDOT QA/QC program and the Contractor shall procure the services of an independent testing agency to satisfactorily show that the materials meet the requirements of the contract. The Contractor shall document all materials sources using a Source of Materials, Form C-25.

Red-Line Record Drawings

The Contractor will be responsible for the preparation and submission (at the end of the project) of red-line record drawings that are maintained daily throughout the construction process. The red-line record drawings will record approved actual field conditions upon completion of the work. Where there was a change to a specified material, dimension, location, or other feature, the red-line drawing will indicate the work performed. The CM / Inspector will review red-line record drawings and provide to the EOR.

VIII. Materials Testing Methods and Frequencies

All materials testing, testing methods and frequencies shall follow the LAP Manual Appendix

13.2-G, Materials Testing Methods and Frequencies Table. The Inspector will review the materials testing results for compliance with the LAP Manual requirements. All deviations are as follows:

▪ Monitoring of installation and maintenance of traffic (specification 512) will be inspected daily by the Inspector. Work Zone safety checklists will be completed weekly, alternating daytime and nighttime inspections. This is consistent with current

VDOT policy. The modified test reference, frequency of testing, and IA requirements for these tests are shown in the table in Appendix C.

Field and laboratory sampling will be performed for each material type that meets the frequencies outlined in Appendix C of this CQAP. Work will be sampled so that it meets the

2020 VDOT Road and Bridge Specifications, the Construction Manual (current version), Materials Manual of Instructions, and LAP Manual (Chapter 13). In addition, any material that appears defective or inconsistent with similar material being produced will be sampled, unless such material is voluntarily removed and replaced or corrected. Samples will be taken in accordance with Virginia Test Methods (VTM), American Association of Highway and

Transportation Officials (AASHTO) procedures or other acceptable procedures by personnel approved by VDOT.

All materials testing will be performed in the presence of the Inspector unless observation is waived by the inspector at his/her own discretion. Field and laboratory testing will be performed for each material type that meets the frequencies outlined in the LAP Manual. The testing requirements can be found in Appendix C. Copies of all test results will be furnished to the Inspector as soon as possible after the test has been performed, recorded, and the results checked to ensure compliance with the appropriate testing guidelines. The requirements for furnishing test results do not include sample aging or curing time; therefore, reporting times will be extended accordingly. If necessary, proposals will be submitted in writing for approval to use alternate AASHTO or state-approved test methods.

All sampling and testing will be performed by a laboratory that is either:

A. Accredited in the applicable AASHTO procedures by the AASHTO Accreditation

Program, or

B. Complies with the requirements of AASHTO R18 (18th edition) for those tests to be performed and compliance with R18 for those tests not covered by ASSHTO Material

Reference Laboratory, or

C. A laboratory approved by VDOT’s Materials Division or other accreditation program meeting the requirements of R18.

Acceptance Lab testing will be performed by ECS.

All materials testing laboratories shall meet the requirements as outlined in the LAP

MANUAL, Chapter 13.2 for “Qualified Laboratories”. No work shall be authorized otherwise.

IX. Right to Inspect: VDOT has the right to inspect the work in accordance with the LAP

MANUAL, as noted herein. No hold points have been identified at this time.

X. Non-compliance: Non-compliance to this CQAP shall be promptly reported through the established communications process in this CQAP.

Through the course of the project items will be identified that are not in accordance to the plans and specifications. Most of these items will be identified as they happen and corrected immediately. Consequently, there are two classifications of non-compliant work:

1. Level 1 – Deficient work noted and corrected in the same day. Inspector points out a deficiency to the contractor Superintendent and it is corrected immediately. The issue is noted in the inspector’s daily DWR. The inspector notes the issue identified and

Contractor’s corrective action. The issue is closed.

2. Level 2 – Deficient work is identified and corrected on a later date. The inspector points out a deficiency to the contractor superintendent, the superintendent agrees to correct the deficiency at a later date. The inspector will then log the deficiency in a deficiency log, along with the Contractor’s proposed corrective action, and anticipated date the deficiency will be corrected. The inspection team and Contractor will regularly review the deficiency log to ensure deficiencies are corrected in a timely manner. All issues must be corrected before the Contractor receives full payment for that item.

In the event of disputes, or noncompliant work that is not resolved by the Contractor refer to Part

V of this CQAP, and the applicable contract documents.

XI. Appendices

Appendix A – Organizational Chart

Appendix B – Staff Qualifications Matrix

Appendix C – Testing Requirements and Laboratories

Appendix A – Organizational Chart

VDOT LAP CPM

Owner (Town of Warsaw)

INSPECTION

FIRM (RK&K)

FIELD & LAB

TESTING (ECS)

CONTRACTOR

(TBD)

ENGINEER OF

RECORD (ARM)

Appendix B - Staff Qualifications Matrix

Inspector

Name

Firm Experi ence

Asphalt

Concrete

Field

HCC Field

(ACI)

Soils &

Aggregate

Nuclear

Safety

Pavement

Marking

GRIT OSHA

10-HR

DEQ Storm-

Water

Inspector

DEQ E&S

Inspector

Flagger Work Zone

Training

(Intermediate)

Inspector -

TBD

RK&K

Grant

Howerton

(RCE)

RK&K 10+

years

- 6/10/25 12/31/25 YES 12/31/25 2/2/25 YES 5/24/25 5/24/25 1/31/27 1/31/27

Mohammed

Aziz (CM)

RK&K 10+

years

12/31/26 2/20/25 12/31/25 YES 12/31/25 5/31/25 YES 2/7/27 2/7/27 3/31/27 3/31/27

TBD ECS

TBD ECS

TBD ECS

TBD ECS

Appendix C – Testing Requirements and Laboratories

Acceptance / VST / IA Frequency Table

VDOT

Specification Section

Material Type Test Reference

Acceptance Test Frequency

(RK&K / ECS)

VST Frequency (*) OIA Frequency (TOWN /

RK&K)

Acceptance/VST/IA Frequency – Hydraulic Cement Concrete

217 Cast-in-place Structures & Bridge Concrete

217.08 Concrete entrained

air content

ASTM C231 Test every load, except for bridge decks, in which case one test per truck-load for the first 3 trucks and then one test for every third truckload thereafter, provided results remain within 1.0% of median of design range. Test also required when making compressive specimens

N/A One test shall be made on the same batches of concrete from which cylinders are taken

217.08 Slump of hydraulic

cement concrete

ASTM C143 Test every load and when making compressive specimens

N/A One test shall be made on the same batches of concrete from which cylinders are taken

217.10 Temperature of

concrete

ASTM C1064 Test every load and when making compressive specimens

N/A One test shall be made on the same batches of concrete from which cylinders are taken

218.08 Compressive

strength of concrete cylinders

ASTM C31 &

C39

One set of three cylinders per every 100 CY and at least two sets of cylinders per structure per class of concrete.

N/A Minimum of one set per 1,000 cubic yards of structural concrete. Not required for projects having less than 300 cubic yards. Cylinders

VDOT

Specification Section

Material Type Test Reference

Acceptance Test Frequency

(RK&K / ECS)

VST Frequency (*) OIA Frequency (TOWN /

RK&K)

should be from the same load as acceptance samples.

Plan Chloride permeability concrete cylinders

VTM-112 One set of three cylinders per every 100 CY and at least two sets of cylinders per structure per class of concrete.

N/A Non required if performed in VDOT or AMRL accredited laboratory

223 Concrete reinforcing steel, elongation, yield strength and ultimate strength

ASTM A615 Accepted based on certification provided by the fabricator.

Verify manufacturer’s certificates for every shipment for acceptance prior to placement.

One sample per project per manufacture per most common size bar

Non required if performed in VDOT or AMRL accredited laboratory

217 Hydraulic Cement Concrete Miscellaneous Items

217.08 Concrete entrained

air content

ASTM C231 One (1) test per day and when cylinders are casts.

N/A N/A

217.08 Slump of hydraulic

cement concrete

ASTM C143 One (1) test per day and when cylinders are casts.

N/A N/A

217.10 Temperature of

concrete

ASTM C1064 One (1) test per day and when cylinders are casts.

N/A N/A

218.08 Compressive

strength of concrete cylinders

ASTM C31 &

C39

One (1) set of three (3) cylinders per every 250 CY.

N/A One (1) set of three (3) cylinders every 25,000 CY

(cumulative) minimum one per project

223 Concrete reinforcing steel

ASTM A615 Accepted based on certification provided by fabricator. Verify manufacturer’s certificates for

One sample of two pieces 24 inches long from the most prevalent bar size

Non required if performed in VDOT or AMRL accredited laboratory

Section

Material Type Test Reference

Acceptance Test Frequency

(RK&K / ECS)

VST Frequency (*) OIA Frequency (TOWN /

RK&K)

every shipment for acceptance prior to placement.

per structure, with no two samples being the same size

220 Concrete Curing Materials

Burlap AASHTO M182, class 3

Verification of LM # and lot numbers if from QA supplier Approved list 44, if not test one sample per lot number

N/A Non required if performed in VDOT or AMRL accredited laboratory

White liquid membrane Curing Compound

VTM-2 Verification of LM # and lot numbers if from QA supplier Approved list 44, if not test one sample per lot number

N/A Non required if performed in VDOT or AMRL accredited laboratory

Fugitive Dye Liquid Membrane Curing Compound

VTM-2 Verification of LM # and lot numbers if from QA supplier Approved list 44, if not test one sample per lot number

N/A Non required if performed in VDOT or AMRL accredited laboratory

Polyethylene Film AASHTO M171

Verification of LM # and lot numbers if from QA supplier Approved list 44, if not test one sample per lot number

N/A Non required if performed in VDOT or AMRL accredited laboratory

Acceptance/VST/IA Frequency - Soils & Aggregate

303 Backfill

Moisture density relations – standard proctor, atterberg limits and grain size analysis

VTM-1, VTM-

7 and VTM-25

Done during project development

N/A Non required if performed in VDOT or AMRL accredited laboratory

One point proctor check compare to nuclear gauge

VTM-012 As needed N/A Run split sample when needed. 1 test per project to check procedure and equipment.

Section

Material Type Test Reference

Acceptance Test Frequency

(RK&K / ECS)

VST Frequency (*) OIA Frequency (TOWN /

RK&K)

302,303 In place density tests – box culverts and pipes.

VTM-10 A minimum of one (1) test shall be performed per lift on alternating sides of the structure for each 300 linear ft.

or portion thereof in structure length. This test pattern shall begin after the first 4-in.

compacted layer above the structure’s bedding and shall continue to one (1) foot above the top of the structure.

.N/A One IA shall be conducted on each compaction technician once per project regardless of the structure or material type (box culvert, pipe, Abutment, retaining wall or embankment). IA shall consist of a split density test in situ, observing technician technique, checking equipment calibrations and calculations.

302,303 In place density tests – backfill for drop inlets, junction boxes etc.

VTM-10 Minimum one (1) test every other lift around the perimeter of each structure, after first 4-

in. layer above bedding and continue to top of structure.

N/A One IA shall be conducted on each compaction technician once per project regardless of the structure or material type (box culvert, pipe, Abutment, retaining wall or embankment). IA shall consist of a split density test in situ, observing technician technique, checking equipment calibrations and calculations.

Section

Material Type Test Reference

Acceptance Test Frequency

(RK&K / ECS)

VST Frequency (*) OIA Frequency (TOWN /

RK&K)

302,303 In place density tests – backfill for manholes

VTM-10 Minimum one (1) test (around the perimeter of the structure) every fourth compacted layer until the top five (5) feet of the structure, after 4-in. layer above bedding and continue to the top five (5) feet. Top five (5) feet shall have one (1) test every other lift around the structure to the top of structure.

N/A One IA shall be conducted on each compaction technician once per project regardless of the structure or material type (box culvert, pipe, Abutment, retaining wall or embankment). IA shall consist of a split density test in situ, observing technician technique, checking equipment calibrations and calculations.

303,401 In place density tests – abutments, retaining walls, MSE walls

VTM-10 A minimum of two (2) tests every other lift up to 100linear

ft. shall be performed. Testing shall be performed behind these structures at a distance from the heel no farther than a length equal to the height of the structure plus 10 ft.

For MSE Walls, Less than 100 linear ft. a minimum of one (1) test every other lift shall be performed. The testing shall be performed a minimum distance of 8 ft. away from the face of the wall, to within three feet of the back edge of the zone of the reinforced fill area. Test sites shall be staggered throughout the length of the wall to obtain uniform overage.

Testing shall begin after the

N/A One IA shall be conducted on each compaction technician once per project regardless of the structure or material type (box culvert, pipe, Abutment, retaining wall or embankment). IA shall consist of a split density test in situ, observing technician technique, checking equipment calculations.

Section

Material Type Test Reference

Acceptance Test Frequency

(RK&K / ECS)

VST Frequency (*) OIA Frequency (TOWN /

RK&K)

first two (2) lifts of reinforced fill have been placed and compacted. Walls more than 100 linear ft., a minimum of two

(2) tests every other lift not to exceed 200 linear ft. shall be performed.

Soils / Embankment

Moisture density relations – standard proctor, atterberg limits and grain size analysis (soils/embankment)

VTM-1, VTM-

7 and VTM-25

Done during project development

N/A 1 test per year during production; minimally perform one (1) in first five

(5) sets taken for QA

One Point proctor check compare to nuclear gauge (soils/embankment)

VTM-012 As needed N/A 1 test per year during production; minimally perform one (1) in first five

(5) sets taken for QA

303 Embankment in Place Density (soils/embankment)

VTM-10 The minimum number of field density tests required shall be one for each 2500 yd³ or less of fill material placed, with the following additional requirements:

(a) For fill areas less than 500

ft. in length, a minimum of one

(1) field density test for every other 6-in. compacted layer from the bottom to the top of fill starting with the second lift.

N/A One IA shall be conducted on each compaction technician once per project regardless of the structure or material type (box culvert, pipe, Abutment, retaining wall or embankment). IA shall consist of a split density test in situ, observing technician technique, checking equipment calculations

Section

Material Type Test Reference

Acceptance Test Frequency

(RK&K / ECS)

VST Frequency (*) OIA Frequency (TOWN /

RK&K)

(b) For fills 500 to 2000 ft. in length, a minimum of two (2) field density tests for each 6-in.

compacted layer within the top five (5) ft. of fill.

(c) For fills greater than 2000 ft.

in length, break into equal sections not to exceed 2000 ft.

and test each section in accordance with (b) above.

305 Subgrade VTM-10 In the finished subgrade in both cut and fill sections, a minimum of one (1) test represented by the average of five nuclear density readings shall be performed for each 2000 linear

ft. of subgrade for each roadway (full width).

N/A One IA shall be conducted on each compaction technician once per project regardless of the structure or material type (box culvert, pipe, Abutment, retaining wall or embankment). IA shall consist of a split density test in situ, observing technician technique, checking equipment calibrations and calculations

306, 307, 309 Aggregate Base & Subbase Material

Depth Checks VTM-38 For Method VTM-38A, one (1) depth test shall be conducted for each one-half (1/2) mile of stabilization per paver (mixer) application width. In other words, each separately applied width of stabilization, regardless of roadway width, shall require a series of tests.

N/A Minimum of one per project, unless quantity of individual material(Base, sub-base, etc.) is less than 500 tons per project, in which case no IA test required for that material

Section

Material Type Test Reference

Acceptance Test Frequency

(RK&K / ECS)

VST Frequency (*) OIA Frequency (TOWN /

RK&K)

For method VTM-38B, the project shall be divided into lots, with each lot stratified, and the location of each test within the stratified section determined randomly. A lot of material is defined as the quantity being tested for acceptance, except the maximum lot size shall be two

(2) miles for each paver application width. The randomization procedure used shall be at the direction of the Engineer. (See VTM-38 for example.) Samples shall be taken from the lot at the following rate:

Lot Size No. of Samples Required 0 - 1 Mile 2 1 - 1 1/2 Miles 3 1 1/2 - 2 Miles 4

In Place Density VTM-10 When the subgrade, consisting of material-in-place or imported material other than aggregate base, subbase, or select material, is stabilized with cement or lime, one density test (average of 5 readings) shall be conducted for each one-half (1/2) mile of stabilization per paver (mixer) application width. In other words, each separately applied

N/A One test per project, consisting of the average of 5 readings. Minimum of 5 readings per project, unless total quantity of individual material(Base, sub-base, etc.) is less than 500 tons per project, in which case no IA test

*VST Testing is required if contractor’s workforce performs QC testing. If locality or consultant performs Acceptance testing, VST is not required.

Section

Material Type Test Reference

Acceptance Test Frequency

(RK&K / ECS)

VST Frequency (*) OIA Frequency (TOWN /

RK&K)

width of stabilization, regardless of roadway width, shall require a separate series of tests.

301 Clearing & Grubbing

Ensure activities are confined to limits of seeding with 30 days of disturbance

N/A Daily N/A Weekly (or as needed)

303.03 & DEQ

Specs

Erosion and Siltation Control

Monitor for correct installation and maintenance

Daily N/A After rain event (or as needed)

303.04 Undercut

Review area to determine need for undercut

N/A Prior to start of work at each location

All reports reviewed by Locality Project Manager to verify qualified inspector and correct equipment

One (1) report reviewed per month during production to verify qualified inspector and qualified personnel

Measure undercut area

N/A Prior to backfill at each location All reports reviewed by Locality Project Manager to verify qualified inspector and correct equipment

One (1) calculation/report checked/reviewed to verify qualified inspector and correct equipment

QC / VST / IA Frequency Table

Specification

Section

Material Type Test Reference

Acceptance Test Frequency (Contractor)

VST Frequency

(RK&K / ECS)

OIA Frequency (TOWN /

RK&K)

QC/VST/IA Frequency – Asphalt 315 Asphalt Concrete

Pavement Contractor QC Testing VST (RK&K / ECS) IA (TOWN / RK&K)

Pavement Density by Nuclear Method with In Place Pavement Density (Asphalt Pavement)

VTM-76,

VTM-6

Establish Roller pattern, control strips and test sections, 10 stratified random density test sites per test section (5,000 ft.)

VST is performed on Twenty (20) percent of QC lots. Obtain two cores in one randomly selected QC lot out of five lots to verify in place density. Minimum one VST sample per project.

IA=10%*QC Readings Locality representative observe and witness QC testing to assure gauge is calibrated and accurate.

Observe and verify test sites are random and match selected sites.

Verify that QC tests are done using proper procedures. Observe one control strip per density technician and obtain all cores from control strip for reweighing in laboratory (randomly select a minimum 10% of cores) to confirm field density testing.

In Place Pavement Density (for all asphalt except Stone Matrix Asphalt (SMA))

VTM-006;

VTM-32

Density - min. 1 core per location not long enough to establish roller pattern/control strip

Density - One (1) random core per 10 QC locations.

Independent of contractor cores.

Obtain cores taken for density. Reweigh at least 10% of these cores in laboratory to confirm density.

Observe one (1) density determination per ten (10) locations performed by QC technician. Minimum 1 per project.

Section

Material Type Test Reference

Acceptance Test Frequency (Contractor)

VST Frequency

(RK&K / ECS)

OIA Frequency (TOWN /

RK&K)

Depth Checks VTM-32 Depth checks of surface and intermediate material required only if specific plan depths are called for, not when plans specify rate of application. One (1) per 1/2 mile per lane width, minimum one (1) test per roadway, maximum lot size 2 mile (4 tests)

N/A Select one (1) QC core per five (5) lots and remeasure thickness. A minimum of one (1) per project.

512 Permanent Pavement Marking

Contractor QC Testing VST (RK&K) IA (TOWN / RK&K)

Permanent Pavement Marking - Preformed Tape

VTM-94 Daily perform VTM 94 at start up with periodic checks every three hours of operation

Randomly select three (3) ten foot in place sections of markings per day and measure thickness and width.

Skip lines and edge lines are considered separately. Inspect PM for correct placement, straightness and edges. Observe the bead embedment, color (night and day) and brightness/reflectivity Inspect structure of tape to ensure patterned waffles have not been damaged by roller

Review all C-85 reports during production to verify that plan quantities match application quantities and that daily measurements are performed according to VTM 94.

Section

Material Type Test Reference

Acceptance Test Frequency (Contractor)

VST Frequency

(RK&K / ECS)

OIA Frequency (TOWN /

RK&K)

Permanent Pavement Marking - Liquid Materials (Paint, thermoplastic and epoxy)

Daily perform VTM 94 at start up with periodic checks every three hours of operation

Randomly select three (3) ten-foot in place sections of markings per day and measure thickness and width.

Skip lines and edge lines are considered separately. Inspect PM for correct placement, straightness and edges. Observe the bead embedment, color (night and day) and brightness/reflectivity.

Review application rates to ensure proper thickness has been applied

Review start up calibrations. Ensure one plate sample is taken and tested for thickness, width, bead distribution and embedment. Retain sample for further testing if needed. Review all C-85 reports during production to verify that calculated quantities match application rates and that daily measurements are performed according to

VTM 94.

QC/VST/IA Frequency – Misc. Roadway & Structure

404 Pre-cast Structures

Verify bedding material is installed properly and that pre-cast materials are not chipped or cracked

N/A Daily & when shipment arrives on project

Inspect Precast structure before backfilling operations begin.

Inspect Pre-cast structures when received on job site. Inspect bedding before setting structure.

505 Guardrail

Verify that guardrail is installed per specifications and at proper height

N/A Daily Spot-check every 500 linear feet for proper height

Spot-check every 50 linear feet for proper height

507 Fencing

Section

Material Type Test Reference

Acceptance Test Frequency (Contractor)

VST Frequency

(RK&K / ECS)

OIA Frequency (TOWN /

RK&K)

Verify fencing type, height and location

N/A Daily Weekly N/A

503 ROW Monuments

Verify monument type and location

N/A 10% of ROW monuments

1% of ROW monuments

N/A

512 Maintenance of Traffic

Monitor installation and maintenance.

Use Work Zone Safety Checklist

N/A Monitor installation and maintenance daily. Complete TE-97001 weekly (locality Inspector)

Monitor installation and maintenance weekly. Complete TE-97001 monthly (Locality Project Manager)

N/A

602/603 Topsoil & Seeding

Verify proper material is utilized at application rates from plans

N/A Daily Weekly N/A

512 Traffic Signs

Verify that signs meeting current standards are utilized in locations per plans

N/A Daily Weekly N/A

703 Traffic Signals/TMS Equipment for conformance with plans and specifications

N/A Daily Weekly N/A

520 Water & Sewer Facilities for conformance

N/A Daily Weekly N/A

*VST Testing is required if contractor’s workforce performs QC testing. If locality or consultant performs Acceptance testing, VST is not required.

Testing Laboratory Certifications (See Attachment)

Acceptance / VST / OIA Testing: RK&K / ECS Testing Laboratory: ECS Mid-Atlantic, LLC

Contact Name: Grant Howerton Contact Name: Lincoln Swineford

2100 E. Cary Street, Suite 309 2119-D North Hamilton Street

Richmond, VA 23223 Richmond, VA 23230

Phone: (804) 874-5500 Phone: 804-353-6333

VDOT

Specification

Section

Material Type Test Reference

Acceptance Test Frequency (Contractor)

VST Frequency

(RK&K / ECS)

OIA Frequency (TOWN /

RK&K)

with plans and specifications

238 Electrical & Signal Components

Tether Wire ASTM A475 One sample per project N/A N/A

Span Wire ASTM A475 One sample per project N/A N/A

202 Masonry

Wall Units one sample consisting of 10 units per 10,000 units

N/A N/A

PROJECT: CQAP for Town of Warsaw, Rte. 360 Sidewalk Enhancement Project (UPC 105961)

REVISION DATE: 12/14/2023

SUBMITTED BY:

Locality CQAP Contact Person Date

Printed Name: ___Grant Howerton, PE, CCM________________________________

APPROVED BY:

VDOT Construction Project Monitor Date

Printed Name: ___Jessica Graves________________________________________