Addendum No.1 Warsaw Sidewalk Enhancement 01192024 .pdf

Addendum No. 1 ARM Resource Warsaw Sidewalk Enhancement January 16, 2024

TOWN OF WARSAW

78 BELLE VILLE LANE

WARSAW, VA 22572

804-333-3737

TOWN OF WARSAW SIDEWALK ENHANCEMENT

STATE PROJECT NO. EN 14-321-005, P101, R201, C501

FEDERAL PROJECT NO. TAP-5321(0003)

ADDENDUM NO. 1

January 16, 2024

TO: ALL CONTRACT DOCUMENT HOLDERS

This Addendum No. 1 shall be inserted in and made part of the above noted plans, and bid document dated December 20, 2023. It is the purpose of this addendum to incorporate into the project bid documents certain additions, deletions, changes, and notifications as herein described.

PHYSICAL ADDRESS AND LOCATION OF TOWN OF WARSAW

The physical location and mailing address for the Town of Warsaw is as follows:

Town of Warsaw 78 Belle Ville Lane Warsaw, VA 22572

PRE-BID COMMUNICATION

The IFB, Construction Plan Sets, Addendum and other communications related to this project are available on the Town of Warsaw’s Web Site under “RFP’s and Solicitations” at https://www.townofwarsaw.com/rfp-s-and-solicitations .

CHANGES AND CLARIFICATIONS – GENERAL

See Attachment A to Addendum No. 1 for Pre-Bid Meeting Sign-In sheet from the non-mandatory Pre-Bid Meeting held on January 3rd. A copy of the Agenda and Minutes of this meeting are also attached, as Attachment A. It was noted that all questions concerning this IFB must be submitted in writing in accordance with the IFB. All questions are due in writing no later than Friday, January 19, 2024, and no oral questions will be accepted. No further written inquiries will be accepted after 10:00 am, January 24, 2024.

https://www.townofwarsaw.com/rfp-s-and-solicitations

Warsaw Sidewalk Enhancement Addendum No. 1 ARM Resource January 16, 202

Questions and Answers (Q&A)

1. Question: Can you supply a list of Longitudinal Channelizers that will be allowed even though they may not be on VDOTs Approved List?

Response: Must comply with NCHRP 350 approved list requirements and be utilized in appropriate application per the Virginia Work Area Protection Manual.

2. Question: Will the Town provide all required permits?

A. Any land disturbance permit B. Any VDOT land Use Permit and bond

Response: The Contractor shall obtain all permits as per the Contract, paragraph 4.7. The Town has agreed to name VDOT as a dual Obligee under the Performance Bond.

3. Questions: Will a pay item for Demo of Flexible pavement of the saw cut area in between the existing pavement and existing concrete be added as a pay item?

Response: There will be no additional pay item and this work should be included in the methods and means of completing the work in accordance with the details provided and should be included in the Contractor’s bid cost.

4. Question: Will the Town pay contract unit pricing for any stone and asphalt tonnages required in the saw cut areas of asphalt patching in front of new concrete items adjacent to the pavement?

Response: No separate pay item for this and is considered part of the Contractor’s methods and means for construction and should be included in the unit bid price.

5. Question: Can you confirm that this is intended to be a unit price contract and will be paid based on actual units installed in the field as measured?

Response: This is a Unit Cost contract and will be paid based on actual units identified in the bid form installed in the field, as measured. Elements of work required to complete the project scope of work not identified in the bid form shall be considered incidental to other items.

6. Question: Will the Town accept being a Rider to the VDOT LUP Bond provided by the

Contractor to avoid the cost of two bonds for the same work?

Response: The Town has agreed to name VDOT as a dual Obligee under the Performance Bond.

7. Question: Can the Guarantee Bond requirement be waived since the Performance and Payment bond required to VDOT and or the Town already includes 12 months past the date of completion

Response: The Guarantee Bond, referenced in Articles 3 and 9 of the General Conditions, is waived.

8. Question: Can you very specifically provide the testing frequencies you will require for stone, subgrades, CBRs, and Concrete on this project. The Locally Administered Projects often fall under the design build test frequencies which are extremely different from those utilized by VDOT on VDOT Construction projects.

Answer: Construction Quality Assurance Plan (CQAP) for the materials testing and sampling report responsibilities and requirements. A copy of the CQAP can be downloaded from the Town of Warsaw’s website.

9. Question: I am interested in bidding for this project, can you please send me an Excel formatted spreadsheet of the bid items.

Response: For the use and convenience of the Contractor, an Excel formatted Bid Form can be made available to the Contractor’s use at their own risk upon their written e-mail request and prior to January 24, 2024.

CHANGES AND CLARIFICATIONS TO THE DRAWINGS AND SPECIFICATIONS

• Aggregate Quantities – Revised Sidewalk Details are provided on revised Plan Set Sheet

2A, revised 1/16/2024 which can be downloaded from the Town of Warsaw’s website.

The revised sheets include the Standard Detail without Aggregate base and an Optional Detail that includes a 4” aggregate base. The Optional Detail shall be used only in areas where the existing subgrade material is deemed unsuitable. In this instance, the quantity of aggregate will be measured and paid for as actual units installed of item #14 Aggregate Material 21B, as required. The Contractor must consider this when preparing the unit bid for item #14 Aggregate Material 21B aggregate for the project.

• Water Meter Relocation – The relocation of the water meters will require the contractor to include a new meter vault for each meter relocation and the demolition and disposal of the existing concrete meter vault. A typical plastic meter vault is shown on the revised Plan Set Sheet 2A revised 1/16/2024, which can be downloaded from the Town of Warsaw’s website. The replacement meter vault and the demolition and disposal of the existing concrete meter vault shall be included in the unit bid price for the water meter relocation.

• Revised Plan Sheets –Revised Plan Sheet 2A has been revised to show the standard sidewalk section detail and an alternative section with aggregate. Plan Sheets 3, 4, 5, 6, 7, 8, 9 and 10 have been revised to include additional saw cut location labeling and also to remove extraneous line work that was determined to be confusing and had no bearing on the project work. These revised plan sheets dated 1/16/24 can be downloaded from the Town of Warsaw’s website.

This Addendum No. 1 shall be inserted in and made a part of the contract documents.

Acknowledgement of this Addendum No. 1 shall be formally noted by each bidder on the Bid Form

******END OF ADDENDUM******

Town of Warsaw Sidewalk Enhancement State Project No. EN 14-321-005, P101, R201, C501

Federal Project No. TAP-5321(0003) Pre-Bid Mee�ng Minutes

January 3, 2024

Loca�on: Warsaw Town Hall

The mee�ng was called to order at 2:00 pm by ARM Group, LLC, the Engineer of Record, and represented by Michael E. Fiore. There were 10 par�cipants in the mee�ng and the list of atendees is atached to these minutes.

The agenda for the mee�ng was handed to all atendees and is atached to these minutes.

Introduc�ons were made to include representa�ves from the Town, EOR, Construc�on Manager and

VDOT.

The Construc�on Manager for this project will be RK&K. They will handle all the Construc�on Management inspec�ons and tes�ng in accordance with the QAP.

The EOR reviewed the basic elements of the project and specific condi�ons or provisions for the project work that is covered in the mee�ng agenda.

It was noted that all ques�ons should be submited in wri�ng in accordance with the IFB. No oral ques�ons will be accepted. The deadline for the receipt of ques�ons was reviewed.

RK&K confirmed that this is a federally funded project subject to Government contract requirements including affirma�ve ac�on, buy American, Davis Bacon and the other requirements that are included in the IFB, and to make sure that all the forms are completed that are included in the IFB.

An Excel Bid Form has been prepared and will be uploaded to the eVA website.

Upon comple�on of the presenta�on the mee�ng was opened for ques�ons.

1. Ques�on: Will the Contractor be responsible for Tes�ng?

Answer: The Construc�on Manager will be performing tes�ng as part of the QAP

2. Ques�on: A ques�on was raised concerning the TMP, Pedestrian Access and construc�on sequence.

Answer: The contractor was urged to submit his detailed ques�on in wri�ng to assure that it is considered properly

The mee�ng was adjourned at 2:18 pm

ATTACHMENT A TO ADDENDUM #1

SIDEWALK ENHANCEMENT PROJECT

STATE PROJECT NO. EN14-321-005.P101.R201,C501

FEDERAL PROJECT NO. TAP-5321(0003)

Pre-Bid Meeting Attendees 3-Jan-24

No. Bidder Name e-mail Phone Comment

JSI Paving and Construction Jeff Stack

Jstack@JSIPAC.com 703-906-4070 Contractor

Webb Development TJ Lewis

TJ@WEBBDEVELOPMENTLLC.com 804-525-8325 Contractor

A&M Concrete Carlos Batista

Cbatista@AMCONCRETE.NET 703-544-8050 Contractor

4 RK&K Grant Howerton ghowerton@rkk.com 804-874-5500 QC Responsible Charge Engineer 5 RK&K Mohammed Aziz mohammedaziz@rkk.com 804-441-1623 CM 6 VDOT Wes Foor wesley.foor@vdot.virginia.gov 540-604-1370 VDOT Const. Mgr 7 VDOT Jessica Graves Jessica.graves@vdot.virginia.gov 540-899-4267 VDOT Proj. Coord.

Town of Warsaw Joseph Quesenberry jquesnberry@town.warsaw.va.us 804-333-3737 Town Manager

Town of Warsaw Melissa Coates mcoates@town.warsaw.va.us 804-333-3737 Deputy Town Manager LAP Project Manager

ARM Group, LLC Michael Fiore mfiore@armgroup.net 804-550-9201 EOR

pg. 1

Town of Warsaw Sidewalk Enhancement State Project No. EN 14-321-005, P101, R201, C501

Federal Project No. TAP-5321(0003)

Pre-Bid Mee�ng January 3, 2024

Introduc�on

Joseph Quesenberry, Town Manager Melissa Coates, Deputy Town Manager, and Local Project Manager for this project Engineer of Record, ARM Group, LLC, Michael Fiore, PE Construc�on Management Inspec�on Consultant – RK&K

Grant Howerton, Responsible Charge Engineer Mohammed Aziz, RK&K. Construc�on Manager

Wes Foor, VDOT Project Manager during construc�on Jessica Graves, VDOT Project Coordinator during design

General Comments

This is a Sidewalk Enhancement Project that will Involve demoli�on and improvements along Route 360 from its intersec�on with Jones Lane proceeding to a point east for a length of about 2000 feet.

As described in the IFB and construc�on plans the project will involve the necessary demoli�on of driveways, sidewalk, and other features to install a grass strip between the curb and the relocated sidewalk on both sides of Route 360.

Bid and Contrac�ng Schedule Pre-bid Mee�ng – January 3, 2024, 2:00 P.M.

Deadline for writen ques�ons - January 16, 2024 No writen ques�ons a�er 10:00 A.M. January 19, 2024 Bid Due Date: 2:00 P.M. February 5, 2024

No Oral Ques�ons.

Responses and addendums will be posted on eVA no later than 10 days before bid opening due date.

Work Schedule and Sequence

• Project dura�on – 7 months

• Work ac�vity in roadway will be from 9:00 am to 3:30 pm Monday through Friday,

• Ini�ate work on southside where there is no exis�ng sidewalk to provide alterna�ve

Pedestrian Pathway when northside construc�on is started.

• Water meter and Fire hydrant reloca�on will require service interrup�on and should be communicated to and scheduled with the Town, who will manage no�fica�ons and cut off procedures.

pg. 2

Special situa�ons:

• Removal and disposal of an exis�ng decora�ve ornamental fence and the reloca�on of the exis�ng granite pillars to the designated loca�on and the installa�on of a new decora�ve ornamental fence with required gates.

• Removal and disposal of a steel column and concrete base

• The removal of exis�ng brick pillars and concrete stairs within ROW and reloca�on and rebuild out of ROW and �ed into exis�ng private sidewalk.

• Demoli�on and removal of an exis�ng sign and brick flower bed

• Removal of three (3) Large trees Before April 1st!

• Removal of three (3) metal Town of Warsaw standard street signs, post and founda�ons and reloca�on or replacement at new loca�on.

• Water meter reloca�on – Because of the age of the water system service connec�on materials are not known, concrete meter boxes will be demolished and replaced with new plas�c meter boxes.

• Fire Hydrant Reloca�on – Contractor to coordinate with the Town regarding hydrant shutoff valving.

Bid Form – An Excel Bid Form has been prepared and will be uploaded to eVA for the bidder’s use

Other comments by Town of Warsaw Construc�on Manager Comments VDOT Comments

Ques�ons: