CPO Signed Emergency purchase extension approval - Stateville Mobile Kitchens~1.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.24.2 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 21136State: MDCity: ReisterstownAddress: 4 Glyndon Drive Suite L

Vendor: Mobile Concepts, Inc. dba U.S. Mobile Kitchens

Zip: 62794State: ILCity: SpringfieldAddress: 1301 Concordia Ct.

Requesting Agency DOC - Corrections Division: Fiscal Services

Extension Justification BidBuy Reference #: 25-426DOC-SOURC-B-44457

Amount of original contract: $ 2,109,945

Actual or Estimated: Estimated

Original BidBuy Reference #: 24-426DOC-CENTO-P-61366

Original Emergency Term Start Date: Dec 4, 2023 Original Emergency Term End Date: Sep 3, 2024

Expected Extension Start Date: Sep 4, 2024 Expected Extension End Date: Sep 3, 2026

Amount of extension contract: $5,020,920 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

Due to the highly specialized nature and scarce availability of this equipment, BEP considerations were unable to be undertaken for this procurement.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

B-40466 $1,255,230.00 Mar 4, 2024 Sep 3, 2024

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

CDB is starting a complete renovation of the Dietary kitchens at both Stateville Correctional Center and Northern Reception Center. The staff will temporarily use the Mobile Dietary Kitchens to feed individuals in custody and staff while CDB is completing the renovation project. The initial emergency period involved assessing potential host sites for operational needs, planning for essential utilities, and plumbing access, and confirming optimal setups. The Capital Development Board also collaborated with the vendor and IDOC to resolve design issues.

2. What is the scope of work of the initial emergency contract? Please detail below:

Vendor was to provide Mobile Kitchen Unit to facility on a monthly rental basis. Vendor responsible for transportation of unit to facility.

3. Does this extension change the scope of work?

Emergency Purchase Extension Approval v.24.2 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 21136State: MDCity: ReisterstownAddress: 4 Glyndon Drive Suite L

Vendor: Mobile Concepts, Inc. dba U.S. Mobile Kitchens

Zip: 62794State: ILCity: SpringfieldAddress: 1301 Concordia Ct.

Requesting Agency DOC - Corrections Division: Fiscal Services

Yes No If yes, please detail below:

4. Provide justification for extending the original emergency contract:

The Illinois Department of Corrections estimates the temporary kitchens will be needed for another two (2) to three (3) years while the CDB finishes rehabilitating the permanent kitchens. This two (2) year extension is to cover the time for CDB to renovate the kitchens.

Without the mobile kitchens in place, the facility will not be able to feed the individuals in custody or staff. CDB has determined the Illinois Department of Corrections will handle the contract for the rentals. The emergency extension will allow CDB time for the completion of project.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

This is a highly specialized area for procurement. The vendor was available to provide immediate service to Stateville Correctional Center and has a reliable work history with CDB.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status:

8. What is the effect of a denial of this extension request?

The agency would not be able to provide meals to the individuals in custody and staff at Stateville Correctional Center and Northern Reception Center.

Emergency Purchase Extension Approval v.24.2 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 21136State: MDCity: ReisterstownAddress: 4 Glyndon Drive Suite L

Vendor: Mobile Concepts, Inc. dba U.S. Mobile Kitchens

Zip: 62794State: ILCity: SpringfieldAddress: 1301 Concordia Ct.

Requesting Agency DOC - Corrections Division: Fiscal Services

BidBuy Reference #: 25-426DOC-SOURC-B-44457

Signatures below cannot be delegated.

APO Signature

I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Aug 26, 2024

SPO Signature

SPO Signature: Date: Aug 27, 2024

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

I approve this emergency extension contract for a term ending 90 days from September 4, 2024.

CPO Signature: Date: Aug 29, 2024

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EMERGENCY PURCHASE EXTENSION APPROVAL

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 24.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.24.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364