CPO signed - Emergency Purchase Extension Approval PFG.pdf
PDF 3 MB Posted
- Solicitation number
- 26-426DOC-SOURC-B-49033
- Issued by
- St. Clair County, Illinois
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EMERGENCY PURCHASE EXTENSION APPROVAL
Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.
State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 25.2
EMERGENCY PURCHASE EXTENSION APPROVAL
State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.
Extension Justification Actual or Estimated:
Has this emergency contract been extended before? Please detail in the space below:
BidBuy Reference # Amount Start Date End Date
1. Provide detail about the events that led the agency to conduct an emergency procurement:
2. What is the scope of work of the initial emergency contract? Please detail below:
3. Does this extension change the scope of work?
If yes, please detail below:
4. Provide justification for extending the original emergency contract:
5. Does this emergency contract correct or eliminate the emergency condition?
Please detail:
6. Explain why the need cannot be met through a competitive procurement process.
7. Is a competitive procurement in process to replace this emergency contract?
8. What is the effect of a denial of this extension request?
Signatures below cannot be delegated.
APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.
SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364
| DropDownList1: If no, explain why |
| DropDownList1: DOC - Corrections |
| DropDownList1: DOC - Corrections |
| DropDownList1: DOC - Corrections |
| CurrentPage: |
| PageCount: |
| VendorZip: 89434 |
| VendorState: NV |
| VendorCity: Sparks |
| VendorAddress: 12475 Mustang Road |
| Vendor: Performance Food Group dba Vistar |
| AgencyZip: 62702 |
| AgencyState: IL |
| AgencyCity: Springfield |
| AgencyAddress: 1301 Concordia Court |
| AgencyDivision: Fiscal Services |
| ReferenceNumber: 26-426DOC-SOURC-B-49033 |
| AmountOfOriginal: 6000000.00000000 |
| ActualOrEstimated2: Estimated |
| TextField15: B-48025 / P-83399 |
| Start: 2025-05-25 |
| End: 2025-08-22 |
| ExpectedExtensionStartDate: 2025-08-23 |
| ExpectedExtensionEnd: 2025-11-24 |
| AmtExtensionExpenditure: 6000000.00000000 |
| ActualOrEstimated3: Estimated |
| TextField5: The short-term nature of our current purchasing cycle does not allow vendors to secure reliable supply chains or establish partnerships with BEP certified businesses. Vendors provide new pricing every 4 to 6 weeks and must respond quickly to shifting product availability. Without long-term volume commitments, it is not practical for the vendors to formalize subcontractor relationships or guarantee consistent opportunities for BEP participation. We will continue to pursue BEP inclusion as market conditions stabilize and we realize our competitive solicitation for a long-term contract. |
| TextField7: N/A |
| NumericField4: 0 |
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| TextField8: |
| NumericField2: 0 |
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| NumericField3: 0 |
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| TextField6: The Agency was in the award phase of an Invitation for Bid for Statewide Commissary Services however the solicitation was canceled. IDOC has been diligently working with internal and external agency stakeholders to reformulate the competitive solicitation and will be posting that solicitation in the coming months. Vendor will provide approved commissary items that will allow for the continued sales of food, clothing, health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees. |
| TextField13: The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing, health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees. |
| CheckBox7: 0 |
| CheckBox8: 1 |
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| TextField2: The Illinois Department of Corrections is procuring a competitively sourced, statewide commissary services contract(s) to its individuals in custody and Correctional Center Employees. IDOC has been diligently working with internal and external agency stakeholders to reformulate the competitive solicitation and will be posting that solicitation in the coming weeks. The Agency has put together a Commissary team to go over the specifications for each item. The team has met met five times and continues to work on the extensive items list. An extension is needed to allow time for a competitively procured contract to be executed. Failure to extend the emergency contract would result in the agency not having regular commissary stock available for its individuals in custody. This would be a violation of multiple Administrative Directives and a safety issue for staff and individuals in custody. |
| WhoAuthorizedWork: |
| CheckBox3: 0 |
| CheckBox4: 1 |
| TextField10: IDOC will terminate the current emergency contract as early in the transition timeframe as possible in order to fully utilize the competitively procured vendor(s). |
| TextField12: The competitive procurement is in the process of final development and should be able to be published in the coming weeks. IDOC is concluding its consultation with agency stakeholders and is finalizing the solicitation at the present time. lDOC will terminate the current emergency contract as early in the transition timeframe as possible in order to fully utilize the competitively procured vendor(s). |
| CheckBox6: 1 |
| CheckBox5: 0 |
| DropDownList2: in development |
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| TextField14: The agency would not have regular commissary stock available for its individuals in custody which would be in violation of Administrative Directives and a safety issue for staff and individuals in custody. |
| TextField3: 26-426DOC-SOURC-B-49033 |
| AuthorizedSignature: |
| TitleField: 2025-08-20 |
| SignatureField2: |
| DateField2: 8/22/2025 |
| CheckBox1: 1 |
| CheckBox2: 0 |
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| SignatureField1: |
| DateField1: 2025-08-22 |
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