CPO signed 10.13.26 Emergency Purchase Extension Request JPMC Rock Salt Emergency B-54341-Compass.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.26.1 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60185State: ILCity: Overland ParkAddress: 9900 W. 109th St.

Vendor: Compass Minerals America, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: 300 W. Jefferson St.

Requesting Agency: CMS - Central Management Services Division: Bureau of Strategic Sourcing/Equipment

Extension Justification Original BidBuy Reference #: B- 53795

Emergency Extension BidBuy Reference #: B- 54341

Amount of original contract: $ 6,860,013.07

Actual or Estimated: Estimated

Original Emergency Term Start Date:Aug 26, 2026 Original Emergency Term End Date: Nov 23, 2026

Expected Extension Start Date: Nov 24, 2026 Expected Extension End Date: Jun 30, 2027

Amount of extension contract: $ 0 Actual or Estimated: Estimated

Is there BEP participation on this contract? If yes, please detail

The vendor will be utilizing the subcontractors listed below for a total BEP goal of 3%. They are as follows:

Five Star Hauling, Inc. --- 1.5%.

Truck King Hauling Contractors, Inc. --- 1.5%.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

N/A $0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

This procurement was previously bid under B-52513 for 905 locations. CMS did not receive a bid for 260 of the 905 locations.

We usually have 3 major rock salt suppliers that submit quotes, but this year 1 of those suppliers chose not to submit a quote.

This major supplier choosing to not submit a quote left a void in our bid, that the other two major suppliers could not fill. The other circumstance that is becoming apparent is that the supply of rock salt is and will be limited this year due to the harsh winter last season that spread from the Midwest all the way to the east coast.

Emergency Purchase Extension Approval v.26.1 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60185State: ILCity: Overland ParkAddress: 9900 W. 109th St.

Vendor: Compass Minerals America, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: 300 W. Jefferson St.

Requesting Agency: CMS - Central Management Services Division: Bureau of Strategic Sourcing/Equipment

2. What is the scope of work of the initial emergency contract? Please detail below:

The purpose of this emergency is to establish a joint master master contract to enable governmental units that did not receive a quote under the original bid to purchase bulk rock salt for CY26-27.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

Original BidBuy Reference #: B- 53795

4. Provide justification for extending the original emergency contract:

This extension is necessary to ensure there is no disruption to the safety and maintenance of our public highways. The emergency procurement is needed to maintain uninterrupted service until the winter season has expired. Because the procurement code under 30 ILCS 500/20-30 allows an emergency procurement for only 90 days, this extension is necessary to maintain continuity of service and protect the safety of the traveling public until the winter season has expired.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

The emergency contract is necessary to address and mitigate the immediate emergency condition and ensure continuity of services. It does not eliminate the underlying condition but provides the necessary services to maintain the safety of the traveling public until the threat of winter has expired.

6. Explain why the need cannot be met through a competitive procurement process.

CMS evaluated the availability of rock salt and determined that an immediate purchase was necessary to secure available supply while favorable pricing remained available. Given the limited availability of rock salt and the need to act quickly to maintain an adequate supply, CMS sought to obtain the material from an existing State of Illinois registered and certified vendor capable of meeting the agency's immediate needs. The agency considered the availability, price, and ability to provide the required quantity within the necessary time-frame in determining the source of the purchase. Due to the time-sensitive nature of the market and the risk that the available supply and pricing could be lost if the agency delayed procurement for a traditional competitive solicitation, CMS determined that the emergency purchase represented as much competition as was practicable under the circumstances.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: other, please explain below

Emergency Purchase Extension Approval v.26.1 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60185State: ILCity: Overland ParkAddress: 9900 W. 109th St.

Vendor: Compass Minerals America, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: 300 W. Jefferson St.

Requesting Agency: CMS - Central Management Services Division: Bureau of Strategic Sourcing/Equipment

This procurement will be competitively bid in March of 2027 for CY27-28 Rock Salt.

8. What is the effect of a denial of this extension request?

If the extension of this emergency procurement is not approved, the threat to public safety is likely to occur due to a disruption in the services necessary to maintain safe public highways.

Original BidBuy Reference #: B- 53795

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Sep 29, 2026

SPO Signature

SPO Signature: Date: Sep 30, 2026

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Oct 13, 2026

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 26.1

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.26.1 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364

Five Star Hauling, Inc. --- 1.5%.

Truck King Hauling Contractors, Inc. --- 1.5%.