CPO_Detremination_of_services.pdf
PDF 341 KB Posted
- Solicitation number
- FY26RFP035
- Issued by
- Santa Fe County, New Mexico
About this file
This is a Chief Procurement Officer (CPO) service classification determination from the City of Santa Fe, New Mexico, addressing an Architectural and Engineering (A&E) Request for Proposals for the Santa Fe Regional Airport Terminal Expansion project. The scope of work has been classified as Professional Services. The procurement follows the New Mexico State Procurement Code (NMSA 1978, Section 13-1-117.1 and 13-1-117.2) and requires qualification-based sealed proposals for selecting a principal consultant to provide comprehensive A&E services, including planning and special services for airport development. Key dates include a site visit scheduled for November 14, 2025, a pre-proposal conference on November 18, 2025, and a proposal submission deadline of December 17, 2025, with an estimated contract award date of February 28, 2026. The evaluation will be qualification-based with 1,000 total possible points distributed across four categories: Organizational Experience (300 points), Organizational References (200 points), Mandatory Specifications (400 points), and Oral Presentations (100 points). The procurement must comply with all City of Santa Fe Central Purchasing policies, the Procurement Manual, and relevant state statutes.
The contract will be funded through a combination of Federal Aviation Administration (FAA) grant funds and State of New Mexico legislative appropriations, with continuation contingent upon receiving these appropriations. The City reserves the right to award in the most advantageous manner, including awarding to multiple offerors, selecting portions of proposals, or rejecting all proposals. Proposers must comply with Equal Employment Opportunity regulations, Civil Rights Act provisions, and applicable federal, state, and municipal laws, with emphasis on providing opportunities for Disadvantaged Business Enterprises (DBE). The procurement indicates existing consulting capacity through a Master Services Agreement with Molzen Corbin and WorkQuest dba Horizons of New Mexico (vendor #8673); however, additional consulting capacity is being sought. Additional department approvals and signatures may be required depending on project components, including IT, Treasury, construction/facilities, vehicles, grants, or emergency-related procurement considerations.
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From: DUTTON-LEYDA, TRAVIS K.
To: LOVATO, JOANN D.; GALLEGOS, SEBASTIAN F.
Cc: GARDUNO, JAMES D.; GUNN, JIMMY D.
Subject: RE: A&E RFP in OG - Please review Date: Wednesday, November 5, 2025 5:03:01 PM Attachments: image002.png image004.png
Greetings, This determination classifies the scope of work as Professional Services. It pertains solely to this classification and does not assess whether the scope of work or procurement method complies with all applicable legal standards. I reserve the right to revise this determination should there be any changes to the scope of work from what was originally submitted. The procurement process must adhere to the policies and procedures outlined by the City of Santa Fe, Central Purchasing, the Procurement Manual, and all relevant state statutes.
Please note:
Save this email as a PDF and upload it into the corresponding Munis records.
Check with WorkQuest dba Horizons of New Mexico (vendor # 8673) (mloehman@horizonsofnewmexico.org) if this service appears on their approved list.
If your request includes anything that needs to be reviewed and preapproved by another City Department/Division, please send the same SOW to the corresponding email address and include their response in your packet/Munis.
Treasury (Point of Sale Systems) – questions: drsena@santafenm.gov;
clromero@santafenm.gov. Request signature from: clromero@santafenm.gov
IT components (everything IT) – questions: ereview@santafenm.gov. Request signature from: edcandelaria@santafenm.gov;
Copy: zxdushdurova@santafenm.gov; lenobes@santafenm.gov;
lfworstell@santafenm.gov
Vehicles – questions: fleet@santafenm.gov. Request signature from:
dmjaramillo@santafenm.gov
Grants – questions: grants@santafenm.gov. Request signature from:
evlujan@santafenm.gov
Construction, Facilities, Furniture, Fixtures, Equipment, etc. – questions:
fmdreview@santafenm.gov. Request signature from: jsburnett@santafenm.gov
Emergency Related Purchases – questions oem@santafenm.govand. Request signature from: klmorgan@santafenm.gov
Asset over $5k – questions: accountspayable@santafenm.gov. Request signature from: jxbolden@santafenm.gov
Ensure that the current and appropriate templates and forms are used, they can be found on the intranet https://intranet.santafenm.gov/finance_1 and OpenGov:
https://procurement.opengov.com/governments/1784201/projects and documented procedures/laws/rules are followed.
mailto:tkduttonleyda@santafenm.gov mailto:jdlovato@santafenm.gov mailto:sfgallegos@santafenm.gov mailto:jdgarduno@santafenm.gov mailto:jdgunn@santafenm.gov mailto:mloehman@horizonsofnewmexico.org mailto:drsena@santafenm.gov mailto:clromero@santafenm.gov mailto:clromero@santafenm.gov mailto:ereview@santafenm.gov mailto:edcandelaria@santafenm.gov mailto:zxdushdurova@santafenm.gov mailto:lenobes@santafenm.gov mailto:lfworstell@santafenm.gov mailto:fleet@santafenm.gov mailto:dmjaramillo@santafenm.gov mailto:grants@santafenm.gov mailto:evlujan@santafenm.gov mailto:fmdreview@santafenm.gov mailto:jsburnett@santafenm.gov mailto:oem@santafenm.govand mailto:klmorgan@santafenm.gov mailto:accountspayable@santafenm.gov mailto:jxbolden@santafenm.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fintranet.santafenm.gov%2Ffinance_1&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804340722%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=5aR2CCJXQ6RBpunE3FqbGRFrdSuMZBH%2BiNPeVU%2BVkCQ%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fgovernments%2F1784201%2Fprojects&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804367827%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ciXTx5XX0qbX4SB3CNqRLgelAQ34nlgZ9HM6%2BjTpzpU%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnmonesource.com%2Fnmos%2Fnmsa%2Fen%2Fitem%2F4378%2Findex.do%23!fragment%2F%2FBQCwhgziBcwMYgK4DsDWszIQewE4BUBTADwBdoByCgSgBpltTCIBFRQ3AT0otokLC4EbDtyp8BQkAGU8pAELcASgFEAMioBqAQQByAYRW1SYAEbRS2ONWpA&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804383344%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=28XyaBLsX%2Fcoz1EvodF6zqRVZtYyV%2FE42Y9Z2X9Egtk%3D&reserved=0
When processing this procurement, please ensure the procurement number issued by Munis and the procurement name are used in the appropriate documents and the subject of emails.
If you are processing a procurement where the forecasted amount is =/> $60k, per NMSA 1978, Section 13-1-117.1, if you aren’t using a cooperative or existing contract, you must process an RFP.
< $20k per year, one quote is acceptable.
From $20k to $60k per year, if you aren’t using a cooperative or existing contract, you must provide 3 quotes in your req. Must use the Munis Bid Module, OpenGov, or Pavilion.
Identify your funding source and notify Purchasing.
It's essential to determine the funding source early, as it impacts the required documentation and contract language. For example, if federal funds are being used, specific federal provisions must be included in both the procurement request and the resulting contract. Notifying Purchasing of the funding source upfront ensures compliance and avoids delays.
Follow the link below to review existing price agreements, contracts, or cooperative agreements that might be applicable to this request. You might be able to use an existing price agreement/contract to save time and money.
o Pavilion: Free Cooperative Contract Search for Governments (please work with Purchasing if you think you find an existing or cooperative contract that might work)
Submit via Submit Purchase Requests or the appropriate email address:
Determination requests to purchasing_det@santafenm.gov
All other requests to purchasing@santafenm.gov
Thank you for submitting this scope of work for my review.
Book time to meet with me
Regards, Travis Dutton-Leyda, City of Santa Fe Chief Procurement Officer 200 Lincoln Avenue Santa Fe, NM 87501 505-629-8351 tkduttonleyda@santafenm.gov Vendor Registration Sites and Current Procurement Opportunities:
[Current for Finances Only] https://santafenm.munisselfservice.com/vss/ [We Are Live With OpenGov] https://procurement.opengov.com/portal/santafenm [Current] https://www.withpavilion.com/ Internal Link: https://intranet.santafenm.gov/central_purchasing_division_cpd https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.withpavilion.com%2F&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804400255%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=VTtLFIXpIXrX0rSlMmrESI9UYxKfY9Dk%2FIaHPH8pigc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Flogin&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804414453%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=vxQpf9FgSwPXCviBOvAzQh%2F6ibCAN%2BSJ%2FQxkZHmbs2I%3D&reserved=0 mailto:purchasing_det@santafenm.gov mailto:purchasing@santafenm.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Foutlook.office365.com%2Fbookwithme%2Fuser%2Fe6e5a29dada746228cc27b26b5558dd1%40santafenm.gov%3Fanonymous%26ep%3Dsignature&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804429243%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=PTXDDmp2ZyX8tqfPKUOZ1346C093U9yW8DO89Q6zf0o%3D&reserved=0 mailto:tkduttonleyda@santafenm.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsantafenm.munisselfservice.com%2Fvss%2F&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804448487%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Pvh78Vt1A7s%2FDzn9JLZUu3HQxieoF%2B7OBXLb%2B0YCWAk%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fsantafenm&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804465253%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=FPkdANnShu2kkLlawd1Oo7kMtRFPNBVat8ljDTyXaKc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.withpavilion.com%2F&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804479821%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=vE8P9bt0Jel8Rt3z%2BIa2olumbpD0FMXQIL6N%2F5C6y4s%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fintranet.santafenm.gov%2Fcentral_purchasing_division_cpd&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804497061%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=mWoa8viHX2a%2BQYumdGP2SL7%2BrOFR79X5tyLutns%2Fvx0%3D&reserved=0
“A journey of a thousand miles begins with a single step” ~ Lao Tzu
From: LOVATO, JOANN D. <jdlovato@santafenm.gov> Sent: Tuesday, November 4, 2025 1:47 PM To: GALLEGOS, SEBASTIAN F. <sfgallegos@santafenm.gov> Cc: GARDUNO, JAMES D. <jdgarduno@santafenm.gov>; DUTTON-LEYDA, TRAVIS K.
<tkduttonleyda@santafenm.gov>; GUNN, JIMMY D. <jdgunn@santafenm.gov> Subject: A&E RFP in OG - Please review
Hi Seb, Thanks for meeting with me today.
I completed the OG entry. This is what exports from OG (see attached). Please review, confirm the entry in OG and the timeline. We still need to schedule the preproposal conference and enter in that information. Ensure the points are allocated as you and James see fit... I added in 100 points for the Oral Presentation and changed the points in Mandatory Specifications from 500 to 400.
OG should have sent you an email asking for your review/approval. Please also upload the service determination and Horizons declination in the internal docs in OG.
Finally, as mentioned previously, per NMSA 1978 13-1-117.2, we just need a thumbs up on file from an engineer or architect on this so we comply with this requirement of the statute. Do you know who you will be sending this to for this approval???
If we can get this finalized by tomorrow, I can send the request to the paper to advertise, and we can release this on Friday.
Thanks.
JoAnn D. Lovato Montaño, CPO Procurement Manager City of Santa Fe 200 Lincoln Avenue Santa Fe, NM 87501 C: (505) 469-6045 jdlovato@santafenm.gov mailto:jdlovato@santafenm.gov https://santafenm.gov/finance-2/purchasing-1
Vendor Registration Sites and Current Procurement Opportunities:
[Current] https://cityofsantafenmvendors.munisselfservice.com/Vendors/VBids/SearchResults.aspx
[Transitioning] https://procurement.opengov.com/portal/santafenm
[Current] https://www.withpavilion.com/
Internal Link: https://intranet.santafenm.gov/central_purchasing_division_cpd https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsantafenm.gov%2Ffinance-2%2Fpurchasing-1&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804517034%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=CwpaQeZ7OYkl491r90%2BKoW%2BfQPB%2FYvbOORRTzJzt%2FFg%3D&reserved=0 https://cityofsantafenmvendors.munisselfservice.com/Vendors/VBids/SearchResults.aspx https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fsantafenm&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804535519%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=bAe%2Bym8F3vEn9t%2BGd20nSa1EvcXDpMdEM%2FxJJOl38yU%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.withpavilion.com%2F&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804554380%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=GyH0AmmEhyCbotV7hE7VeLClUJIQbx1d3l%2B8YU8Ex%2BU%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fintranet.santafenm.gov%2Fcentral_purchasing_division_cpd&data=05%7C02%7Cjdlovato%40santafenm.gov%7C3fa17d60e6eb4b63ad6508de1cc7d7e0%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C638979841804572671%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=xax026JP%2BOcsg9Jp4R5DIuiQDS1WW%2B%2FsBW2%2Fl9fReps%3D&reserved=0
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