CPO Approval emergency extension request GPS monitoring~1.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 80301State: COCity: BoulderAddress: 6265 Gunbarrel Ave Suite B

Vendor: BI Incorporated

Zip: 62702State: ILCity: SpringfieldAddress: 1301 Concordia Ct

Requesting Agency: DOC - Corrections Division: Sourcing

Extension Justification BidBuy Reference #: 25-426DOC-CENTO-B-45919

Amount of original contract: $ 1,200,000

Actual or Estimated: Estimated

Original BidBuy Reference #: 25-426DOC-CENTO-P-74956

Original Emergency Term Start Date:Sep 25, 2024 Original Emergency Term End Date: Dec 24, 2024

Expected Extension Start Date: Dec 24, 2024 Expected Extension End Date: Jun 30, 2025

Amount of extension contract: $ 2,400,000 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

There is a zero percent goal established with the procurement as there are no vendors registered in NIGP code 915-70 and 680-71

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

$0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

Emergency was declared after previously solicitation failed and existing competitively procured contract expired. Emergency contract is in place to allow for a competitive solicitation to be completed.

2. What is the scope of work of the initial emergency contract? Please detail below:

The vendor will provide global positioning systems (GPS) and radio (RF) electronic monitoring equipment related services for individuals being monitored outside of correctional facilities.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

Emergency Purchase Extension Approval v.25.2 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 80301State: COCity: BoulderAddress: 6265 Gunbarrel Ave Suite B

Vendor: BI Incorporated

Zip: 62702State: ILCity: SpringfieldAddress: 1301 Concordia Ct

Requesting Agency: DOC - Corrections Division: Sourcing

4. Provide justification for extending the original emergency contract:

A competitive solicitation is in the draft phase and will be ready for publication shortly. Extension of the emergency will allow time for the competitive solicitation to be completed and move to award.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

The emergency will continue until such a time as a new contract can be executed

6. Explain why the need cannot be met through a competitive procurement process.

A competitive procurement is in process

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: in development

8. What is the effect of a denial of this extension request?

Failure to extend this emergency contract will result disruption of services to the Parole division of the Department of Corrections. Services to track and monitor potential parole violations will cease which could result in substantial threat to safety of the community.

Emergency Purchase Extension Approval v.25.2 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 80301State: COCity: BoulderAddress: 6265 Gunbarrel Ave Suite B

Vendor: BI Incorporated

Zip: 62702State: ILCity: SpringfieldAddress: 1301 Concordia Ct

Requesting Agency: DOC - Corrections Division: Sourcing

BidBuy Reference #: 25-426DOC-CENTO-B-45919

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Dec 13, 2024

SPO Signature

SPO Signature: Date: 12/17/2024

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Dec 18, 2024

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 25.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364