Coyote_Consultant_RFPFinal.docx

Consultant – Neighborhood Coyote Assessment Report

1. Introduction The City of Pasadena places a high value on all wildlife. Like other wildlife species, coyotes have adapted to urban environments and their behavior poses potential problems or conflicts in certain situations. Over the last year, some Pasadena residents have expressed growing concerns about coyote behavior in their neighborhoods. In July 2023, the Pasadena City Council was presented a comprehensive report by the Pasadena Public Health Department which culminated in the approval of five recommended actions:

1. Increase public outreach services .

2. Improve local coyote reporting systems .

3. Convene a panel of coyote experts to improve our collective understanding of effective approaches .

4. Hire a consultant to conduct a field study where community concerns are heightened .

5. Support residents to strengthen their properties against coyote intrusion .

This request for proposals seeks to acquire professional and technical services needed to achieve Action #4.

2. Background Since 1892, the Pasadena Public Health Department (PPHD) has been responsible for helping protect, maintain and improve the health of the Pasadena community. The City of Pasadena is one of only three cities in the state of California that maintains its own independent local health jurisdiction with responsibility for a wide variety of services that support the ten essential public health functions. The PPHD manages the contract with Pasadena Humane in their performance of duties as the City of Pasadena poundmaster. Human-wildlife interactions, at times, present public health concerns with the potential for transmission of zoonotic diseases and as such, fall within the purview of the PPHD.

3. Objective and Desired Deliverable The objective of this scope of work is to complete a professional assessment of coyote behavior for up to four neighborhoods to identify actions community members and the city can take to address community coyote concerns.

PPHD staff will evaluate community complaint data to identify "coyote hotspots" in neighborhoods with up to 30 residential or commercial parcels. Once a neighborhood has been selected for assessment, the vendor will be expected to:

· conduct a field study observing the neighborhood and documenting coyote behavior; and

· produce a report documenting the findings of a field study including, at a minimum, an assessment of:

· the neighborhood coyote population;

· summary of observed coyote behavior;

· identification neighborhood food sources and other attractants; and

· recommend actions to reduce the possibility of human-coyote conflict.

The desired deliverable will be a Neighborhood Coyote Assessment Report designed to guide the development of human-coyote mitigation strategies accompanied by recommended actions to be taken by the City and community members in the identified neighborhood.

4. Desired Methods Any appropriate methods for achieving the stated objective and desired deliverables are acceptable but must be described in the proposal including methods for performing expected services such as:

· Identification and assessment of patterns of coyote behavior in the specified neighborhood(s);

· Review of neighborhood conditions to identify potential coyote attractants;

· Apply Pasadena Urban Wildlife Management Coyote Behavior Classification to assess observed coyote behavior and determine what, if any, public safety concerns and threats are posed by coyotes to humans in the identified neighborhood;

· Proposed communication strategies for engaging community members on matters such as data trends, community education for keeping coyotes wild, and reporting coyote attractants to appropriate city or other services;

· Engaging additional stakeholders to identify common concerns, collect observations of coyote behavior, and evaluate effectiveness of current stakeholder efforts to keep coyotes wild. Engage all appropriate community members within the specified neighborhood such as:

· City staff

· Pasadena Humane

· Residents

· Business owners

5. Proposal Requirements Technical Proposal Prepare a technical proposal detailing the approach to achieving the objective, including data collection methods and examples of prior work on similar projects demonstrating capability to complete the desired scope of work. The proposal must comprehensively explain how the vendor will identify community concerns, assess coyote attractants, and present the basis for any recommendations. All proposals must identify who will serve as the lead for the project, specify roles for all team members, and include resumes or curriculum vitaes for the team.

Price proposal Provide a summary of expenses including any materials and supplies and a breakdown of personnel costs including hourly rates and estimated amount of hours to complete a neighborhood assessment by all team members. The price proposal should indicate the cost per neighborhood assessment and the overall cost for up to four neighborhood assessments.

6. Insurance Requirements A. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, the general aggregate limit shall be twice the required The general liability policy must be endorsed, by separate and specific endorsement, to name as additional insured, “City of Pasadena, its City Council, officers, officials, agents, employees, and volunteers”, on a primary and non-contributory basis, with respect to liability arising out of work or operations performed by or on behalf of Contractor. · Waiver of Subrogation: Contractor agrees to waive subrogation which an insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain a separate and specific endorsement necessary to affect this waiver of subrogation against “City of Pasadena”.

B. Indemnity. Vendor agrees to indemnify, hold harmless, and defend (even if the allegations are false, fraudulent or groundless), to the maximum extent permitted by law, the City, its City Council and each member thereof, and its officers, employees, commission members and representatives, from any and all liability, loss, suits, claims, damages, costs, judgments and expenses (including attorney’s fees and costs of litigation) which in whole or in part are claimed to result from or to arise out of the usage or operation, including the malfunctioning of, or any injury caused by, any product purchased herein, or any acts, errors or omissions, including, without limitation, professional negligence of Vendor. This agreement to indemnify includes, but is not limited to personal injury (including death at any time) and damage to property (including, without limitation, contract, tort, patent, copyright, trade secret or trademark infringement) sustained by any person or persons, corporations or Vendor.

7. Proposal Requirements A. Submit your proposal by email to Manuel Carmona at mcarmona@cityofpasadena.net B. Proposals shall include the following information or will be deemed non-responsive:

1. Identify individuals who will work on the project and confirm who will serve as the project lead.

2. Resumes of staff to be assigned to the project summarizing education, position in company, years and type of experience, continuing professional education, etc.

3. A detailed summary of the proposer’s technical and price proposal demonstrating an understanding of the work to be performed.

4. Suggested project timeline with major tasks and milestones

5. Detailed cost proposal showing hourly rates, estimated hours by activity, detail of all non-personnel costs, and an overall project cost.

Please contact Manuel Carmona at mcarmona@cityofpasadena.net or (626) 744-6046 if you have any questions.