COVID-19 Tech Exhibit.pdf

Statement of Work for

Cleaning Support Services

GENERAL:

This contract provides on-site cleaning services to the Operations Department, Infrastructure

Division; Naval Surface Warfare Center Carderock Division (NSWCCD), Bethesda, Maryland. All work shall be performed at Building X and is aimed at the eradication of COVID-19 virus causing pathogens.

1.1 Description of Services:

The Contractor shall provide all personnel, equipment, supplies, transportation, materials, supervision, and other items, and non-personal services necessary to perform cleaning services to all rooms and areas listed in Section 3.

1.2 Scope:

The contractor shall perform cleaning services for Building X that are focused towards the neutralization and eradication of the COVID-19 pathogens. All cleaning services shall be performed in accordance with Center for Disease Control and Prevention’s recommendations.

All chemicals and cleaning products shall be approved by the Environmental Protection Agency for the elimination of the COVID-19 pathogens. All Federal, State, Local, and Navy regulations shall be followed in the performance of this contract.

1.3 Period of Performance:

This contract shall have a period of performance of two weeks, starting no more than one day after issuance of the call.

1.4 Place of Performance:

The work shall be performed at NSWC-Carderock Division, 9500 MacArthur Blvd, Bethesda, MD

1.5 Site Security Requirements:

Contractor personnel must confine themselves to the work sites specified in their Statement of

Work listed in paragraph 3. Visiting other areas are prohibited. Alcoholic beverages, weapons, cameras, sound recorders, proscribed drugs, and explosives are prohibited on NSWC property.

All Contractor personnel are required to display the NSWC issued identification badge on their person at all times while present at the site.

1.6 Technical Requirements:

The contractor shall be trained and qualified to perform cleaning services. Personnel shall have a minimum of the following trainings:

Bloodborne Pathogens training course that meets or exceeds 29 CFR 1910.1030

Personal Protective Equipment that meets or exceeds 29 CFR 1910.132

Respiratory Protection that meets or exceeds 29 CFR 1910.134

Training course provided by the employer outlining COVID-19, symptoms, methods of transmission, proper disposal of materials exposed to COVID-19 pathogens

1.7 General Requirements:

The contractor shall be physically capable of working in all areas outlined in section 3 which shall include stairwells. The contractor shall be capable of performing all work outlined in this statement of work. Personnel may need to be escorted in certain areas identified as classified.

1.8 Identification of Contract Employees:

All contract personnel shall be clearly identified as a Contractor employee.

1.9 Protection of Materials and Work:

The Contractor shall at all times protect and preserve all materials, supplies and equipment of every description including Government property. The Contractor shall be responsible for any damage to Government property, equipment, facilities and surrounding areas. The Contractor shall be responsible for all repairs to bring damaged materials back to their original condition.

The Contractor shall be responsible for the security of his supplies and equipment and vehicles.

1.10 Safety:

The contractor shall comply with local, State, Federal, environmental, and Occupational Safety and Health Act (OSHA) rules and regulations.

Per Occupational Safety and Health Administration (OSHA) Hazard Communication standards

(29 CFR 1910.1200), training shall be provided to all cleaning staff on site prior to performing cleaning tasks. Workers should also be trained/informed on the hazards of the cleaning chemicals used in the workplace. The contractor shall take all necessary precautions to prevent the further spread of the COVID-19 virus. This shall include the use of personal protective equipment, universal precautions, and body substance isolation techniques.

ALL CLEANING STAFF SHALL IMMEDIATELY NOTIFY THEIR SUPERVISOR

AND THE SUPERVISOR SHALL NOTIFY THE TPOC WITHIN 30 MINUTES OF

NOTIFICATION IN THE EVENT OF PPE FAILURE OR EXPOSURE WHILE

CLEANING THE CONTAMINATED AREAS.

1.11 Safety Data Sheets

Safety Data Sheets (SDS) for any chemicals used must be maintained and readily available upon request of the Government. The Contractor shall follow all SDS criteria for the safe use of any chemicals, including ensuring that proper ventilation is provided, as appropriate. All chemicals and equipment shall be used in accordance with the manufacturer recommendations including mixing instructions, reactions with other chemicals, techniques for proper equipment use, and cleanup/disposal methods.

1.12 Personal Protective Equipment

The contractor shall provide training including when to use PPE, what PPE is necessary, how to properly don (put on), use, and doff (take off) PPE, and how to properly dispose of PPE after use. All contractor employees shall wear the following items for all cleaning/disinfecting tasks, which shall be compatible with the disinfectant product(s) being used:

• Disposable (latex/nitrile) gloves

• Cleaning gowns or coveralls

• Eye protection/Light goggles

2.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1 Facilities:

The Government will provide the Contractor access to the work space as necessary to perform services at NSWCCD, West Bethesda, MD.

2.2 Utilities:

The Government will provide utilities. The Contractor shall instruct all employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

2.3 Equipment and Materials:

The Government will not provide any equipment or materials.

3.0 CONTRACTOR RESPONSIBILITIES:

The Contractor shall furnish all supplies, equipment, materials, tools, and services required to perform work under this contract.

Building X Square Footage Inventory

1st Floor- XXXXX Sq Ft

2nd Floor- XXXXX Sq Ft

High Touch Areas

High Touch Areas

Light Switches

Door Knobs/Handles/Panic Bars/Lever

Locks/Turnkeys

Hand Rails/Grab Rails/Pull Rails

Shared Telephones

Shared Computer Terminals

(Keyboard, monitor, mouse, and CPU)

Shared Printers

Shared Scanners

Shared Fax Machines

Shared Copiers

Common Countertops

Conference Room Chairs

Shared File Cabinets

CAC/Key Pad readers

Faucets

Knobs

Paper Towel Dispensers

Soap Dispensers

Toilet Paper Dispensers

Feminine Hygiene Product Dispensers

Trash Cans

Feminine Hygiene Disposal Cans

Toilet/Urinal Flushing Handles

Clothing Hooks

Microwave handles and keypads

Toaster oven handles and buttons

Coffee pot handles and buttons/switches

Drawer/Cabinet handles and doors

Refrigerator Handles

Tables, Chairs, and Benches

Water Cooler Dispensers

Water Cooler Faucets

Water Cooler Drip Trays

Water Fountains in Entry

Elevator Call Buttons

Elevator Control Buttons

Elevator Hand Rails/Grab Rails

Contaminated Area Cleaning List

Offices- Known Contaminated

Areas

Telephones

Computer Terminals (Keyboard, monitor, mouse, and CPU)

Printers

Scanners

Fax Machines

Copiers

Countertops

Chairs

File Cabinets

Light Switches

Cabinets

Shelving

4.0 Performance Requirements:

4.1 Site and Personnel Preparation:

The contractor shall close off all areas used by the infected persons and wait as long as possible before beginning cleaning and disinfection to minimize potential for exposure to respiratory droplets (at least 24 hours;). The contractor shall open outside doors and windows to increase air circulation the area (all rooms, where possible) for at least 24 hours. The contractor shall ensure all cleaning staff wear disposable gloves and gowns for all tasks in the cleaning process, including handling trash. The contractor shall clean surfaces using a detergent or soap and water

(and paper towels/sponges) prior to disinfection. The contractor shall provide industrial soap and water in spray bottles for cleaning surfaces prior to disinfection, heavy duty paper towels, large garbage bags with ties (for containment/disposal of used cleaning materials), and all chemicals approved by the EPA to neutralize the COVID-19 virus. The contractor shall ensure that during the cleaning process, no Navy Personnel (or contractors not associated with this effort) are present. Additionally, the contractor shall take precautions to prevent the spread of contaminants to other areas, such as the use of tarps, plastic, negative pressurization, etc. All cleaning procedures and methods used to target specific disease causing agents, such as COVID-19, shall be performed in accordance with Federal, State, and Local regulations, as well as with best practices defined by organizations such as the Center for Disease Control, World Health

Organization or other applicable source.

4.2 Disinfecting Services:

The contractor shall provide disinfecting services to provide neutralization of potential areas affected by disease causing agents. Disinfection shall refer to the use of chemicals to neutralize or kill viruses, bacteria, fungi, debris, and other disease causing agents. All viruses, bacteria, fungi, debris, and other disease causing agents shall be removed to 100% compliance. Methods to performing this shall include, but not be limited to, the use of clean mops, wiping down with rags, using pre-manufactured disinfecting wipes, spraying on approved chemicals and allowing them to dwell long enough to neutralize all disease causing agents, and other techniques necessary to neutralize up to 100% of viruses, bacteria, fungi, debris, and other disease causing agents.

The CDC’s recommendations can be found here https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html

Chemicals used for disinfecting cleaning may include bleach, vinegar, alcohol, or other approved chemicals. All approved cleaning solutions for the COVID-19 Virus are located here:

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2.

All chemicals shall be properly used in accordance with manufacturer specifications, SDS information, and all regulations pertaining to its use. Mixing chemicals shall not occur unless specifically directed to by the manufacturer. In the event of any damage created by the use of any unapproved chemicals to the surface or equipment, the contractor shall be responsible for the costs to repair the damage.

4.3 Disinfection of office equipment- The contractor shall dust or vacuum, then disinfect by the use of bleach, alcohol, or other similarly effective, approved chemicals or methods. This shall include, but not limited to desks, cabinets, chairs, tables, wall panels, file cabinets, blinds, drapes, telephones, computer stations, testing equipment, and all other components listed within the inventory in section 4.2. The contractor shall ensure not to saturate fluid sensitive items such as fabric, electronics, and paperwork. All areas and items shall be cleaned using various applicable techniques to 100% compliance with no more than one rework.

4.4 Disinfecting Surfaces: If surfaces are dirty, they should be cleaned using a detergent or soap and water prior to disinfection.

For disinfection, diluted household bleach solutions, alcohol solutions with at least 70% alcohol, and most common EPA-registered household disinfectants should be effective.

Diluted household bleach solutions can be used if appropriate for the surface. Follow manufacturer’s instructions for application and proper ventilation. Check to ensure the product is not past its expiration date. Never mix household bleach with ammonia or any other cleanser.

Unexpired household bleach will be effective against coronaviruses when properly diluted.

Prepare a bleach solution by mixing:

5 tablespoons (1/3rd cup) bleach per gallon of water or

4 teaspoons bleach per quart of water https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

Products with EPA-approved emerging viral pathogens are expected to be effective against

COVID-19 based on data for harder to kill viruses. Follow the manufacturer’s instructions for all cleaning and disinfection products (e.g., concentration, application method and contact time, etc.).

For soft (porous) surfaces such as carpeted floor, rugs, and drapes, remove visible contamination if present and clean with appropriate cleaners indicated for use on these surfaces. After cleaning:

If the items can be laundered, launder items in accordance with the manufacturer’s instructions using the warmest appropriate water setting for the items and then dry items completely.

Otherwise, use products with the EPA-approved emerging viral pathogens claims that are suitable for porous surfaces. Linens, Clothing, and Other Items That Go in the Laundry. Do not shake dirty laundry; this minimize the possibility of dispersing virus through the air. Wash items as appropriate in accordance with the manufacturer’s instructions. If possible, launder items using the warmest appropriate water setting for the items and dry items completely. Dirty laundry that has been in contact with an ill person can be washed with other people’s items.

Clean and disinfect hampers or other carts for transporting laundry according to guidance above for hard or soft surfaces.

4.5 High Touch Areas

The contractor shall provide cleaning to areas considered “high touch.” All items listed under section 3 shall be cleaned in common areas. The contractor shall not saturate any electric/electronic/hydrophobic materials that may render them inoperable or damaged. All common area items referenced in section 3 shall be disinfected to 100% compliance with no more than one rework.

4.6 Contaminated Areas

In the event of a known contaminated area, the contractor shall perform cleaning services to the office/work areas regularly occupied by the contaminated employee(s). The contractor shall isolate the area with air tight plastic for at least 24 hours prior to the commencement of disinfection. All “High Touch Area” items within their work space shall be disinfected. The contractor shall not saturate any electric/electronic/hydrophobic materials that may render them inoperable or damaged. All cubicles defined as “contaminated” shall have all directly adjacent cubicles disinfected as if they were contaminated. All areas shall be disinfected to 100% compliance with no more than one rework.

4.7 Disposal

The contractor shall dispose of all debris, trash, and contaminated materials in accordance with all Federal, State, and Local regulations. All contaminated cleaning supplies shall be treated as hazardous materials or biological waste. The contractor shall follow all Federal, State, and Local regulations pertaining to the disposal of said material.

5.0 References

CDC Environmental Cleaning and Disinfection Recommendations, ‘Interim Recommendations for US Community Facilities with Suspected/Confirmed Coronavirus Disease 2019’:

https://www.cdc.gov/coronavirus/2019ncov/community/organizations/cleaning-disinfection.html#considerations