COVERLETTER-Box Meals.pdf

Federal Bureau of Prisons Federal Correctional Institution 3625 FCI Road Marianna, Florida 32446

April 10, 2026

All Interested Parties:

Enclosed is a solicitation package, Request for Quotation (RFQ) 15B30826Q00000009 for Emergency Box Meals at the Federal Correctional Institution, Marianna, Florida.

Please read the RFQ carefully and be sure that all information requested is included in your quote.

Evaluators will neither make assumptions, nor draw inferences regarding missing or incomplete data.

The quote you submit is what will be evaluated. Missing or incomplete data could result in the elimination of your quote from further consideration. The Government reserves the right upon award to make formal single or multiple awards. The Government will award to the responsible offeror(s), whose offer conforming to the solicitation, is considered to be most advantageous to the Government based on past performance and price. Quoters are asked to comply with the specifications on the solicitation.

Substitutions will not be accepted. The form of payment is solely at the discretion of the Contracting Officer.

All potential offerors are advised that this solicitation includes the clause at FAR 52.212-4 (Oct 2018), for Commercial Items, System for Awards Management (formerly CCR). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. As of January 1, 2005, all potential offerors are required to complete the annual representation and certifications electronically via the On-line Representations and Certifications Application (ORCA) web site, located at http://orca.bpn.gov. You may complete and return the enclosed Provision 52.212-3. Please read the important instructions that are incorporated by reference, FAR provision 52.212-1, Instructions to Offerors Commercial Items, and addendum to the provision.

All communications regarding this RFQ, including any of a technical nature, must be made in writing to the Contracting Officer by e-mail at kstewart1@bop.gov. Questions will not be answered by telephone or in person.

QUOTES RECEIVED VIA E MAIL IN PDF FORMAT WILL BE ACCEPTED. FAXED QUOTES WILL NOT

BE CONSIDERED FOR AWARD.

Quote ONLY on the items that meet the required specifications as provided.

kstewart1@bop.gov

The Contracting Officer assigned to this procurement is the only individual who can legally commit or obligate the Government to an expenditure of public funds should a contract result from this RFQ.

Sincerely, Kenneth Stewart Contract Specialist mailto:r1hammond@bop.gov mailto:kstewart1@bop.gov