Covering Letter _GMC 19HK3025R0003.pdf

CONSULATE GENERAL OF THE

UNITED STATES OF AMERICA

HONG KONG

September 29, 2025

SUBJECT: Solicitation Number: 19HK3025R0003

Group Medical Coverage (GMC) Insurance Services to Employees of the Government of the United States of America in Hong Kong

Dear Prospective Offeror:

The Consulate General of the United States of America in Hong Kong invites you to submit a proposal for locally employed staff and their dependents for health insurance coverage. The Consulate encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Consulate intends to conduct a pre-proposal conference call on October 14, 2025 at 10:00am

(local date and time) to go through the details of this solicitation. All prospective offerors who have received a solicitation package are invited to join in the conference call. Please also See Section 3 of the attached Request for Proposals (RFP).

If your firm would be interested in joining the pre-proposal conference call, please e-mail or fax the information below for each attendee to the attention of Ms. Maria Chiu at e-mail:

chiums@state.gov or fax no. (852) 2845-1598 no later than 12:00 noon (local time) on October 6, 2025 to receive the conference call access details.

Name

Email address

Contact phone number

For hardcopy submission, your proposal must be submitted in a sealed envelope marked: "Proposal

Enclosed" to Procurement Office/GSO, 26 Garden Road, Hong Kong. For electronic submission, your submission must be sent to HKProcurementBids@state.gov. Please note that no “zip, exe or dat” files will be accepted. File size shall not exceed 10MB per each transmission. All proposals must be submitted on or before 17:00hrs (local time), November 17, 2025. No proposal will be accepted after this time. Please see Section L. Provision No. 52.215-1 regarding LATE Submissions, Modifications, and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

mailto:chiums@state.gov mailto:HKProcurementBids@state.gov

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1449;

2. Section 1 – II Pricing;

3. Section 1 - Retention Amounts in 2.2

4. Section 5, Representations and Certifications;

5. Additional information as required in Section 3.

6. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;”]

7. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement

Any questions regarding this solicitation must be addressed in writing to Ms. Monica Edwards, Contracting Officer, or Ms. Maria Chiu, Procurement Supervisor, by letter, fax (852) 2845 1598 or e-mail: edwardsmn@state.gov or chiums@state.gov.

Sincerely, Monica Edwards

Contracting Officer

Enclosure http://www.irs.gov/w14 https://www.sam.gov/ mailto:edwardsmn@state.gov mailto:chiums@state.gov