Cover Purchase Description - FY25 VLM (309 MMXG)_1 Jul 2024.docx

Offeror: ____________________________ Solicitation Number: FA8604-__-R-____

COVER PURCHASE DESCRIPTION

FOR

Vertical Lift Module

AT

HILL AIR FORCE BASE, UTAH

581st Missile Maintenance Squadron

DATE: 1 Jul 2024

Ashley Gale Capital Investment Program Manager

309 MMXG/MXDEC

TPQ for Hill AFB, Cover PD, - Page 1 of 1

Table of Contents

Hill AFB, Cover PD - Page ii

SCOPE

General Scope This purchase description (PD) establishes the minimum performance, design, fabrication, installation, orientation, and test requirements for 1 Vertical Lift Module (VLM) described in Appendix A for the 581st MMXS Power Support Shop, Building 850, at Hill Air Force Base (AFB), Utah. The VLM must be of original equipment manufacture’s design and marketed as the producing vendor, which therefore excludes second source units. No First Article VLM will be accepted. The VLM must be a standard production model that has been an open market product for more than 5 years. The work shall be completed in accordance with this PD. This PD covers technical information respective to equipment, materials, and labor necessary to complete operational installation of the VLM. It also includes performing tests and adjustments to the VLM and operating instructions to Government personnel.

Definitions

APPLICABLE DOCUMENTS

The following documents comprise a part of this PD to the extent specified herein. They are applicable on the date a solicitation is issued.

Government documents

AIR FORCE OCCUPATIONAL SAFETY AND HEALTH (AFOSH)

AFOSH 48-19

AFOSH 91-5

Hazardous Noise Program Welding, Cutting, and Brazing

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) STANDARDS

AIR FORCE DRAWINGS

Non-Government documents

AMERICAN INSTITUTE OF STEEL CONSTRUCTION (AISC)

(Applications for copies shall be addressed to the American Institute of Steel Construction, Inc, 1 East Wacker Drive, Chicago IL 60601)

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

(Applications for copies shall be addressed to the American National Standards Institute, 1430 Broadway, New York, NY 10018)

AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM)

ASTM A123/

A123M-02 Standard Specification for Zinc (Hot Dip Galvanized) Coatings on Iron and Steel Products

ASTM A153/

A153M-03

ASTM A307-03

Standard Specification for Zinc Coating(Hot-Dip) on Iron and Steel Hardware Standard Specification for Carbon Steel Bolts and Studs, 60,000 psi Tensile Strength

(Applications for copies shall be addressed to the American Society for Testing and Materials, 1916 Race Street, Philadelphia PA 19103)

AMERICAN WELDING SOCIETY (AWS)

(Applications for copies shall be addressed to the American Welding Society, Inc, 550 NW Lejeune Road, P.O.Box 35140, Miami FL 33135)

NATIONAL ELECTRICAL MANUFACTURER'S ASSOCIATION (NEMA)

(Applications for copies shall be addressed to the National Electrical Manufacturers Association, 2101 L Street, NW, Washington DC 20037)

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

(Applications for copies shall be addressed to the National Fire Protection Association, One Batterymarch Park, P.O. Box 9101, Quincy MA 02269-9101)

SOCIETY OF AUTOMOTIVE ENGINEERS, INC (SAE)

(Applications for copies shall be addressed to the Society of Automotive Engineers, Inc, 400 Commonwealth Drive, Warrendale PA 15906)

REQUIREMENTS

System description The following major components shall be integrated to form a complete Vertical Lift Module system.

Vertical Lift module The Vertical Lift Module shall be as specified in Appendix A and this Cover PD.

Characteristics Noise levels The Contractor shall consider noise levels in the design of the equipment. Hazardous noise shall not exceed 80 decibels A-weighted sound pressure level (dB(A)) for 8 hours in any 24-hour period or equivalent in accordance with AFOSH 48-19. Noise level measurements will be taken at a three-foot distance from the equipment producing the noise and at a level of five feet above the ground/floor in all locations in which personnel may be present during normal operations. If noise levels of the VLM exceed this requirement, then it must be brought into compliance for acceptable noise level operation.

Electrical characteristics Power source The Contractor shall run power from a designated electrical source. The Contractor shall furnish and install all necessary wiring and equipment for power distribution to the VLM and for control of the system inclusive of an electrical disconnect box mounted on the VLM.

POWER DISTRIBUTION PANELS

The contractor will be responsible to provide all materials necessary to make electrical connectivity of the required voltage and phase to the VLM. A disconnect box shall be located on the VLM that provides 480 Volts, 3 Phase, 40 Amps, 60 Hertz electrical connectivity. The function of the electrical disconnect box shall be clearly labeled on the outside of the panel by the contractor. All electrical connectivity to the disconnect panels shall be in compliance with Article 384, NFPA 70.

Installation code The installation shall, at a minimum, conform to applicable rules of NFPA 70 (National Electrical Code).

Conduit All wiring shall be encased in rigid metal conduit conforming to Article 346 of NFPA 70; electrical metallic tubing conforming to Article 348 of NFPA 70; or flexible metallic tubing conforming to Article 349 of NFPA 70. No conduit/cable shall run on top of the floor/ground. Exposed conduit shall be installed parallel or perpendicular to walls, structural members, or intersections of vertical planes and ceilings. Exposed conduit and fasteners shall match the color of the walls and/or existing conduit color. Changes in direction of conduit shall be made with symmetrical bends or cast metal fittings. Field made bends shall be made with a proper hickey or conduit-bending machine. Crushed or deformed conduit shall not be accepted. Conduit shall be rigidly fastened in place at intervals of not more than 10 feet.

Grounding Each component of the system shall be properly grounded to ensure safe working conditions. This shall include adequate ground against static charges that may be present. Grounding shall conform to Article 250 of NFPA 70.

Wiring Conductors shall be copper. Wire connectors of insulating material or solderless pressure connectors properly insulated shall be utilized for all splices where possible. Soldered mechanical joints shall not be accepted. All wiring shall be color-coded, uniquely tagged, or uniquely numbered for identification. Marking shall be applied in such a manner so as to facilitate tracing of wires (circuits) during repairs and/or maintenance. Wiring and wiring installation shall conform to Article 300 of NFPA 70.

Overcurrent protection Power disconnect panels shall include fuses or breakers sufficient to provide over current protection in compliance with Article 240 of NFPA 70. VLM motors shall be equipped with disconnect switches and thermal overload devices.

Environmental protection All indoor enclosures and controls shall be in accordance with NEMA ICS 6, Type 12. All outdoor enclosures and controls shall be in accordance with NEMA ICS 6, Type 3S.

Protection fROM mechanical damage No pushbuttons, control panel, conduit, shielded cable, wire, or electrical device shall be installed so as to expose it to mechanical damage during normal use. If an electrical device, which includes sensors is potentially exposed to damage by material or personnel, then it shall be shielded with a suitable guard device.

Design and fabrication Design criteria Reliability/availability Each component of the system shall demonstrate a 100% run time while under the 1 hour automated test. A failure is defined as any interruption that causes corrective maintenance/action to be made to the system.

Maintainability The system shall be designed, fabricated, and installed to facilitate maintainability that ensures a minimum service life of 20 years minimum. The design shall provide for modular configuration of components and subassemblies to facilitate repair or replacement of parts in a minimum of time. This shall include plug-in electrical connections for major assemblies and subassemblies.

Environmental conditions The system shall operate in a temperature range of 40 to 110 degrees Fahrenheit with up to 80 percent relative humidity. The system shall be constructed to operate in an open warehouse or hangar environment. For components located outdoors, the component shall be constructed for year-round outdoor use, operating in sun, rain, snow, and wind.

Standard, commercial components Standard, commercial components which have been for sale and available for purchase to the general public or government agencies for at least one year shall be used to the maximum extent possible. No First Article equipment will be accepted. If requested by the PM, the Contractor shall furnish evidence that equipment of approximately the same design (as provided in contractor drawings/diagrams) as that proposed to be installed has been tested and successfully operated for more than 5 years. Where two or more units of the same type of equipment are required, these units shall be products of the same manufacturer. All equipment and materials shall be new.

Standardization Mechanical and electrical interchangeability shall exist between assemblies, subassemblies, and replaceable parts regardless of the manufacturer's supplier. Interchangeability requires that substitution of assemblies and replacement parts be easily effected without physical or electrical modifications, including cabling, wiring, and mounting.

Special tools Use of special tools shall be minimized and, where required for operational adjustments, shall be provided and securely mounted within the equipment in a readily accessible location. Standard tools, fittings, lubricants, and fluids shall be used to the maximum practicable extent.

Accessibility Structural members shall not prevent access to or removal of components for repair or replacement. Components shall be designed for rapid and easy removal as well as replacement or repair of the malfunctioning VLM by one individual where feasible. Mechanical components shall be designed to permit lubrication of components without disassembly when applicable.

Structural requirements The system shall be designed and constructed in accordance with state and local codes. The system shall also be designed & “certified“ to withstand seismic zone 4 conditions.

Verification of dimensions The contractor shall examine all details of the work, verify all applicable installation dimensions, and shall advise the PM of any discrepancies before performing the work.

OZONE DEPLETING SUBSTANCES (ods) The Contractor shall not use or prescribe to the greatest extent possible any ODS’s in the installation and maintenance of the system. ODS’s include, but is not limited to aerosol cans, certain cleaning solvents, and certain lubricants. If there is a question pertaining to the applicability of a substance, submit the name of the substance to the PM for verification.

Safety The Contractor shall consider the safety of personnel and equipment when designing and installing the system. Safety provisions shall be incorporated to the maximum extent possible. When possible, hazards shall be eliminated through design. When this is not possible, safety devices such as guards, interlocks, and barriers shall be installed. If this does not eliminate the hazard, warning devices such as signs, indicator lights, and audio devices shall be installed. Safety requirements shall include, but are not limited to, the following sections.

Occupational Safety and Health Administration The VLM installation practices and completed system shall meet all applicable requirements of OSHA 29 CFR 1910 and OSHA 29 CFR 1926.

Protection against moving parts Moving parts shall be provided with guards to protect personnel from possible injury. Guards shall be in accordance with ANSI B15.1.

Placards Conspicuous placards shall be mounted adjacent to areas where hazards may exist (i.e., high voltage, pinch points, and tripping hazards). Placards shall also be used to identify operating limits (i.e., capacity, speed, and incline) in a conspicuous location for operators' use.

Fail-safe controls No controls shall cause false operation or endanger personnel if a part should fail. No damage or destruction of any component shall result from reduced voltage or complete loss of power.

CLEAN-UP

The Contractor shall, at all times, keep the work area, including storage areas, free from the accumulation of waste materials and dust which would cause a hazard or nuisance to others. The approved methods of stabilization for dust control are sprinkling, chemical treatment (non-ODS) or a similar method approved by the PM. If there is a cutting process, the solution shall be vacuumed up during the process to prevent dust pollution and water damage. Before leaving the site, the Contractor shall remove all rubbish, tools, equipment, and materials that are not the property of the Government. At the completion of the installation and acceptance test, the Contractor shall leave the site in a clean, neat and orderly condition satisfactory to the PM. Waste will be removed daily from the site and shall not be allowed to accumulate to the extent that it becomes a safety or fire hazard. It shall be the Contractor's responsibility to dispose of waste in accordance with all applicable Federal, State, County and Municipal codes.

Human engineering The system design and layout shall incorporate ergonomic design criteria so the optimal interface between operator and equipment is attained.

MaterialS Steel VLM structural components shall meet all design property requirements of AISC 360-05.

Mechanical fastening devices Unless otherwise specified, all threaded connectors of diameter greater than 7/16 inch shall be either A325 bolts conforming to ASTM A325 or SAE Grade 5 bolts conforming to SAE J429. All structural joints shall be in accordance with AISC 360-05. Bolt hole diameters shall not exceed nominal bolt diameters by more than 1/16 inch. All bolt holes shall be free of burrs, pins, or slivers. Bolts shall extend a minimum of two threads beyond fastening nuts. All nuts, bolts, and other threaded fasteners shall be plated or galvanized to prevent corrosion. All threaded fasteners shall utilize plated flat and lock washers as required.

Anchors Anchors shall, at a minimum, meet the requirements of ASTM A307. Anchors shall be either the drop-in expansion type or wedge type. All anchors shall be sufficient in size to withstand the calculated pullout and shear forces experienced by the VLM. Minimum anchor sizes shall be 3/8 inch in diameter or, if applicable, as specified in the appendices. Anchor lengths shall be long enough to assure that the manufacturer's minimum embedment in concrete is maintained and shall be installed properly to maintain the required minimum concrete embedment. Anchors shall be spaced so that the manufacturer's recommended minimum allowable spacing between anchors is maintained and the recommended minimum allowable edge distance is maintained. All anchors shall be torqued to the manufacturer's recommended installation specification. When required, adhesive anchors may be used; subject to approval by the PM.

Protective coatings All system component surfaces shall be protected from corrosion by painting, plating, or galvanizing. Additionally, each storage tray shall have POLYAMOR coating on all surfaces.

Painting Metal surfaces, which are not galvanized or plated, shall be cleaned, treated, and painted to protect against rust, corrosion, and deterioration. The first coat of paint or primer shall be applied to dry clean surface as soon as practicable after cleaning and treating the metal. The primer shall not interfere with the application and adhesion of subsequent coats. Paint shall last the service life of the equipment. Paint shall be lead and chromate free and meet air pollution requirements for solvent emissions. When several standard colors are available, a color selection chart shall be submitted to the PM with the shop drawings for selection. The finish coat shall be a smooth, even surface, free from runs, sags, and defects when dry. Welded surfaces shall be cleaned and painted after the welding process is complete. Pre-painted accessories, as well as surfaces not requiring paint, shall be protected from overspray.

Plating All surfaces to be plated shall be thoroughly cleaned to provide a surface free of mill scale, oil, grease, dirt, rust, and any other foreign material prior to being plated. Plating at a minimum shall comply with ASTM B633, Service Condition 1, Type I unless otherwise specified.

Galvanizing All metal surfaces to be galvanized shall be thoroughly cleaned to provide smooth surfaces and shall comply with ASTM A153 and ASTM A123.

Dissimilar metals Materials used and their locations shall not promote galvanic corrosion. No combination of materials shall be used that form an electrolytic couple of such nature that corrosion is accelerated.

Welding Dimensional tolerances for welded construction, details of welds, and quality of welds shall be in accordance with the applicable requirements of AWS B2.1, AWS D1.1, and AWS D14.1. The Government reserves the right to perform supplemental nondestructive and destructive tests to determine compliance. Safety precautions during welding shall conform to ANSI Z49.1.

Welding procedure qualification Qualification of welding procedures shall conform to the applicable requirements of AWS B2.1, AWS D1.1, and AWS D14.1. The Government reserves the right to request copies of Welding Procedure Specifications for any welding procedure followed in the fabrication of the VLM.

Welder performance qualification Each welder, welding operator, and tack welder assigned to work on the VLM shall be qualified in accordance with the applicable requirements of AWS B2.1, AWS D1.1, and AWS D14.1. The Government reserves the right to request certification (Performance Qualification Test Record) that each welder, welding operator, or tack welder is qualified as specified.

fire protection All welding, cutting, brazing, and burning operations shall be accomplished in strict compliance with the requirements outlined in AFOSH 91-5 and NFPA Standard 51B. Prior to starting any welding, cutting, brazing, or burning operations, the Contractor shall obtain a permit (USAF Welding, Cutting, and Brazing AF Form 592). This permit can be obtained by contacting the Hill AFB Fire Department at least 24 hours in advance. A copy of each permit will be retained at the work site until the work has been completed. Operations that produce flying, dropping slag, metal or embers shall have sufficient non-combustible materials and fire blankets on site to protect against fire damage or personal injury. In addition, the contractor shall provide a minimum of 2 portable fire extinguishers at the work site until the work has been completed. Extinguishers shall meet a rating of 4A-40BC and the requirements outlined in AFOSH 91-501, Chapter 6. At the close of their operation, the contractor shall make a thorough inspection of each building in which he/she has performed work. This inspection shall ensure that all necessary safeguards relative to potential fire hazards are in effect and operational. The contractor shall familiarize themselves and their personnel on the location of all telephones needed for fire reporting. The contractor shall maintain good housekeeping practices to reduce the risk of fire, damage, and/or personal injury. All scrap materials, rubbish, and refuse shall be removed daily from in and around the building and shall not be permitted to be strewn on adjacent property. Flammable and combustible materials used inside the building shall be kept to a minimum and removed from the building during unused periods. Storage of flammable/combustible materials shall not be permitted inside the building.

Cutting All edges produced by oxygen-flame cutting or any cutting operation shall be finished by grinding (or other method approved by the PM) to a surface finish equivalent to that of adjacent surfaces. Sharp edges shall not be acceptable.

Coordination The Contractor shall obtain approval from the local base civil engineering, fire, safety, and bioenvironmental offices before making any modifications to the existing structure to accommodate the new VLM. Modifications shall match existing work and shall be of comparable quality. The PM shall also approve all modifications before they are made.

Nameplates The Contractor shall provide and install one corrosion resistant metal nameplate for each VLM installed. A nameplate for each row of storage trays shall be provided such that if one row is dismantled, the nameplates will exist elsewhere. For conveyors, a nameplate shall be provided for each kind of conveyor in the system (i.e. takeaway, gravity, curves, incline/decline, etc). Nameplates shall be located in a visible and safe location. Nameplates shall last the life of the equipment and shall be capable of withstanding local environmental conditions. Nameplates shall be stamped, engraved, or etched in a print type not less than 1/8” tall. No nameplate or product marking shall be installed until all touch-up painting has been completed. The nameplate or product marking shall clearly display the following headings and corresponding information.

Type of equipment Name of manufacturer Model Number Contract Number Serial Number Capacity Weight Manufacture Date, Month/Year "Property of US Government"

Precedence Where local codes and standards conflict with the contents of this PD, the more stringent requirement shall prevail.

Documentation The Contractor shall provide Maintenance, Operation, and Illustrated Parts Breakdown Manuals for the VLM also as required in Appendix “A” 4.2. It is acceptable for the manuals to be integrated into a single manual along with CD if applicable. Also, where possible the Contractor shall not require the use of any ozone depleting substance in any submittal. The Contractor shall incorporate maintenance, testing, inspection, and operator qualification requirements of AFOSH 91-46 into the maintenance and operator manuals.

Orientation/Training The Contractor shall provide technical services and materials to orient Government personnel. Fully qualified Contractor personnel who are knowledgeable of the VLM operation shall accomplish all orientation training. Training shall be combined in accordance with the Contractor's standard commercial training courses, where applicable, provided all aspects of training are included. Orientation shall be provided at Hill AFB, Utah. All orientation shall be completed prior to the start of the quality conformance testing.

QUALITY ASSURANCE PROVISIONS

General PM shall monitor the installation of the VLM system. The system delivery dates shall not be extended because of work stoppages caused by unacceptable practices and/or test failures. For all inspections and tests, the Contractor shall provide all test apparatus (i.e., tape measures, levels, calipers, micrometers, stop watches, and testing weights). All test apparatus will be returned to Contractor upon completion of all tests. The Government reserves the right to provide test loads when applicable. The Contractor shall be responsible for loading and unloading all test loads and performing all inspections and tests. The Contractor shall provide a knowledgeable and authoritative representative on site during the entire acceptance testing.

Acceptance TestING A one hour minimum acceptance test shall be performed after a technical compliance inspection is completed and determined to be in full acceptance of COVER & Appendix “A” documents. The operational acceptance test shall demonstrate the VLM’s ability to respond to MPS control commands without a failure for one hour. Every tray within the VLM will be transported from its storage location to the pick window and returned multiple times. If the VLM successfully performs without failure for the prescribed time, the performance acceptance test shall be deemed in compliance and otherwise successful. If the system fails to pass the acceptance reliability testing demonstration within 3 attempts, then the system shall be rejected.

System checkout test Upon completion of installation, the Contractor shall perform a functional check out of each VLM. The Contractor shall inspect the VLM to ensure they meet all mandated technical requirements. The Contractor shall also perform applicable testing to ensure the VLM is ready for functional acceptance testing. All inspections and testing shall be repeated until modifications, calibrations, and/or adjustments are complete and the system passes all inspections and tests to the satisfaction of the PM. The PM will schedule the functional acceptance testing one day following the receipt of written certification from the Contractor.

Quality conformance test As part of the quality conformance test, the Contractor shall provide written certification that the requirements listed in 4.3.3. have been met. This certification is required on or before the start of the quality conformance test. The Contractor, in the presence of the PM, shall inspect the system to confirm that the system meets all the requirements of 4.3.1. The Contractor, in the presence of the PM, shall also test the system in accordance with the test defined in 4.3.2. Upon successful completion of all tests and inspections and the receipt of all certifications, the reliability demonstration shall start.

Reliability demonstration test After successful completion of the contractor quality conformance test, each component of the system shall demonstrate a reliability and availability equal to that listed in 3.3.1.1. In addition, all static components shall demonstrate compliance with the requirements of the purchase description (PD). The test period shall be not more than 2 calendar days immediately following the successful completion of the quality conformance test. If the system does not demonstrate the required reliability and availability or compliance stated in the PD, the test will be restarted from the beginning after the Contractor has taken corrective action. The Contractor shall be allowed to restart the reliability demonstration test a maximum of two times. If the system fails to pass the reliability demonstration within 3 attempts, then the system shall be rejected.

Inspections, tests, and certifications This section defines all inspections and tests that must be completed as part of the system checkout test and repeated at the quality conformance test. This section also includes a list of all certifications that must be received from the Contractor on or before the start of the quality conformance test. The Contractor may add to this list, or question any requirement, by sending a letter to the Contracting Officer prior to acceptance testing. The PM will classify all deficiencies encountered into one of the defect classifications listed below. Any critical or major defect found shall be cause for rejection of the system. Any combination of two or more minor defects shall leave the rejection of the system at the discretion of the PM.

Critical Defect - A defect that judgment and experience indicate is likely to result in hazardous or unsafe conditions for individuals using, maintaining, working near, or depending upon the VLM.

Major Defect - A defect other than critical that is likely to result in failure, or reduce materially the VLM’s system for its intended purpose.

Minor Defect - A defect that is not likely to reduce materially the usability of the system for its intended purpose or is a departure from established standards having little bearing on the effective use or operation of the VLM.

Inspections The system shall be inspected to verify that it meets all the requirements of sections 1, 2, and 3 of this cover purchase description (and associate appendices, if applicable). These inspections shall be completed as part of the VLM’s checkout acceptance testing and again as a part of the quality conformance testing.

Tests The tests in associated appendices shall be performed on the system as part of the system checkout test and again as a part of the quality conformance test.

Certifications The Contractor shall provide certification that the following requirements (and the certification requirements of associated appendices) have been met in accordance with the Contract Data Requirements List.

Hill AFB, Cover PD - Page 17

EXCEPTIONS/RECOMMENDATIONS/DESIGN ALTERNATIVES

Attach any exceptions taken to the Cover Purchase Description Appendix “A” documents. Please outline those concerns in detail. Your exceptions will be reviewed to determine acceptability.

Are exceptions taken?

Number of pages attached: ____________________________________

TYPED NAME:

COMPANY NAME:

ADDRESS:

PHONE:

FAX:

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