Cover Purchase Description and Appendices - 309 MMXG VLM (FY25) 20250310.pdf

COVER PURCHASE DESCRIPTION

FOR

Vertical Lift Module

AT

HILL AIR FORCE BASE, UTAH

309 MMXG, 581st Missile Maintenance Squadron

DATE: 10 March 2025

Blayne Gipson Capital Investment Program Manager

309 MMXG/MXDEC

Hill AFB, Cover PD - Page i

Table of Contents

1. SCOPE

1.1. GENERAL SCOPE

1.2. DEFINITIONS

2. APPLICABLE DOCUMENTS

2.1. GOVERNMENT DOCUMENTS

2.2. NON-GOVERNMENT DOCUMENTS

3. REQUIREMENTS

3.1. SYSTEM DESCRIPTION

3.1.1. VERTICAL LIFT MODULES (VLM)

3.2. CHARACTERISTICS

3.2.1. NOISE LEVELS

3.2.2. ELECTRICAL CHARACTERISTICS

3.2.2.1. POWER SOURCE

3.2.2.1.1. POWER DISTRIBUTION PANELS

3.2.2.2. INSTALLATION CODE

3.2.2.3. CONDUIT

3.2.2.4. GROUNDING

3.2.2.5. WIRING

3.2.2.6. OVERCURRENT PROTECTION

3.2.2.7. ENVIRONMENTAL PROTECTION

3.2.2.8. PROTECTION FROM MECHANICAL DAMAGE

3.3. DESIGN AND FABRICATION

3.3.1. DESIGN CRITERIA

3.3.1.1. RELIABILITY/AVAILABILITY

3.3.1.2. MAINTAINABILITY

3.3.1.3. ENVIRONMENTAL CONDITIONS

3.3.1.4. STANDARD, COMMERCIAL COMPONENTS

3.3.1.5. STANDARDIZATION

3.3.1.6. SPECIAL TOOLS

3.3.1.7. ACCESSIBILITY

3.3.1.8. STRUCTURAL REQUIREMENTS

3.3.1.9. VERIFICATION OF DIMENSIONS

3.3.1.10. OZONE DEPLETING SUBSTANCES (ODS)

3.3.1.11. SAFETY

3.3.1.11.1. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION

3.3.1.11.2. PROTECTION AGAINST MOVING PARTS

3.3.1.11.3. PLACARDS

3.3.1.11.4. FAIL-SAFE CONTROLS

3.3.1.11.5. CLEAN-UP

3.3.1.12. HUMAN ENGINEERING

3.3.2. MATERIALS

3.3.2.1. STEEL

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3.3.2.2. MECHANICAL FASTENING DEVICES

3.3.2.3. ANCHORS

3.3.3. PROTECTIVE COATINGS

3.3.3.1. PAINTING

3.3.3.2. PLATING

3.3.3.3. GALVANIZING

3.3.3.4. DISSIMILAR METALS

3.3.4. WELDING

3.3.4.1. WELDING PROCEDURE QUALIFICATION

3.3.4.2. WELDER PERFORMANCE QUALIFICATION

3.3.4.3. FIRE PROTECTION

3.3.5. CUTTING

3.3.6. COORDINATION

3.3.7. NAMEPLATES

3.3.8. PRECEDENCE

3.4. DOCUMENTATION

3.5. ORIENTATION/TRAINING

4. QUALITY ASSURANCE PROVISIONS

4.1. GENERAL

4.2. ACCEPTANCE TESTING

4.2.1. SYSTEM CHECKOUT TEST

4.2.2. QUALITY CONFORMANCE TEST

4.2.3. RELIABILITY DEMONSTRATION TEST

4.3. INSPECTIONS, TESTS, AND CERTIFICATIONS

4.3.1. INSPECTIONS

4.3.2. TESTS

4.3.3. CERTIFICATIONS

Hill AFB, Cover PD - Page 1

1. SCOPE

1.1. GENERAL SCOPE

This purchase description (PD) establishes the minimum performance, design, fabrication, installation, orientation, and test requirements for 1 Vertical Lift Module (VLM) described in Appendix A for the 581st MMXS Power Support Shop, Building 850, at Hill Air Force Base (AFB), Utah. The VLM must be of original equipment manufacture’s design and marketed as the producing vendor, which therefore excludes second source units. No First Article VLM will be accepted. The VLM must be a standard production model that has been an open market product for more than 5 years. The work shall be completed in accordance with this PD. This PD covers technical information respective to equipment, materials, and labor necessary to complete operational installation of the VLM. It also includes performing tests and adjustments to the VLM and operating instructions to Government personnel.

1.2. DEFINITIONS

PD - Purchase Description AF - Air Force AFB - Air Force Base PM – Program Manager

2. APPLICABLE DOCUMENTS

The following documents comprise a part of this PD to the extent specified herein. They are applicable on the date a solicitation is issued.

2.1. GOVERNMENT DOCUMENTS

AIR FORCE OCCUPATIONAL SAFETY AND HEALTH (AFOSH)

AFOSH 48-19

AFOSH 91-5

Hazardous Noise Program Welding, Cutting, and Brazing

AFOSH 91-501 Air Force Consolidated Occupational Safety Standard

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) STANDARDS

29 CFR 1910 Occupational Safety and Health Standards, (General Industry) 29 CFR 1926 Safety and Health Regulations for Construction

AIR FORCE DRAWINGS

Building 850 Bay F

2.2. NON-GOVERNMENT DOCUMENTS

AMERICAN INSTITUTE OF STEEL CONSTRUCTION (AISC)

AISC 360-05 Manual of Steel Construction - Allowable Stress Design, Ninth Edition (Applications for copies shall be addressed to the American Institute of Steel Construction, Inc, 1 East Wacker Drive, Chicago IL

60601)

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

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ANSI B15.1-00 Safety Standard for Mechanical Power Transmission Apparatus ANSI Z49.1-99 Safety in Welding and Cutting (Applications for copies shall be addressed to the American National Standards Institute, 1430 Broadway, New York, NY 10018)

AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM)

ASTM A123/

A123M-02

Standard Specification for Zinc (Hot Dip Galvanized) Coatings on Iron and Steel Products

ASTM A153/

A153M-03

ASTM A307-03

Standard Specification for Zinc Coating(Hot-Dip) on Iron and Steel Hardware Standard Specification for Carbon Steel Bolts and Studs, 60,000 psi Tensile Strength

ASTM A325-04 Standard Specification for Structural Bolts, Steel, Heat Treated, 120/105 ksi Minimum Tensile Strength

ASTM B633-98 Standard Specification for Electrodeposited Coatings of Zinc on Iron and Steel

(Applications for copies shall be addressed to the American Society for Testing and Materials, 1916 Race Street, Philadelphia

PA 19103)

AMERICAN WELDING SOCIETY (AWS)

AWS B2.1-00 Welding Procedure and Performance Qualification AWS D1.1-04 Structural Welding Code – Steel AWS D14.1-97 Welding of Industrial and Mill Cranes and Other Material Handling

Equipment, Spec for (Applications for copies shall be addressed to the American Welding Society, Inc, 550 NW Lejeune Road, P.O.Box 35140, Miami

FL 33135)

NATIONAL ELECTRICAL MANUFACTURER'S ASSOCIATION (NEMA)

NEMA ICS 6-01 Enclosures for Industrial Controls and Systems

(Applications for copies shall be addressed to the National Electrical Manufacturers Association, 2101 L Street, NW, Washington DC 20037)

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 51B-03 Standard for Fire Prevention During Welding, Cutting and Other

Hotwork NFPA 70-11 National Electrical Code NFPA 13-07 Installation of Sprinkler Systems (Applications for copies shall be addressed to the National Fire Protection Association, One Batterymarch Park, P.O. Box 9101, Quincy MA 02269-9101)

SOCIETY OF AUTOMOTIVE ENGINEERS, INC (SAE)

SAE J429-99 Mechanical and Material Requirements for Externally

Threaded Fasteners, Standard (Applications for copies shall be addressed to the Society of Automotive Engineers, Inc, 400 Commonwealth Drive, Warrendale

PA 15906)

3. REQUIREMENTS

3.1. SYSTEM DESCRIPTION

The following major components shall be integrated to form a complete Vertical Lift Module system.

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3.1.1. VERTICAL LIFT MODULE

The Vertical Lift Module shall be as specified in Appendix A and this Cover PD.

3.2. CHARACTERISTICS

3.2.1. NOISE LEVELS

The Contractor shall consider noise levels in the design of the equipment. Hazardous noise shall not exceed 80 decibels A-weighted sound pressure level (dB(A)) for 8 hours in any 24-hour period or equivalent in accordance with AFOSH 48-19. Noise level measurements will be taken at a three-foot distance from the equipment producing the noise and at a level of five feet above the ground/floor in all locations in which personnel may be present during normal operations. If noise levels of the VLM exceed this requirement, then it must be brought into compliance for acceptable noise level operation.

3.2.2. ELECTRICAL CHARACTERISTICS

3.2.2.1. POWER SOURCE

The Contractor shall run power from a designated electrical source. The Contractor shall furnish and install all necessary wiring and equipment for power distribution to the VLM and for control of the system inclusive of an electrical disconnect box mounted on the VLM.

3.2.2.1.1. POWER DISTRIBUTION PANELS

The contractor will be responsible to provide all materials necessary to make electrical connectivity of the required voltage and phase to the VLM. A disconnect box shall be located on the VLM that provides 480 Volts, 3 Phase, 40 Amps, 60 Hertz electrical connectivity. The function of the electrical disconnect box shall be clearly labeled on the outside of the panel by the contractor. All electrical connectivity to the disconnect panels shall be in compliance with Article 384, NFPA 70.

3.2.2.2. INSTALLATION CODE

The installation shall, at a minimum, conform to applicable rules of NFPA 70 (National Electrical Code).

3.2.2.3. CONDUIT

All wiring shall be encased in rigid metal conduit conforming to Article 346 of NFPA 70;

electrical metallic tubing conforming to Article 348 of NFPA 70; or flexible metallic tubing conforming to Article 349 of NFPA 70. No conduit/cable shall run on top of the floor/ground.

Exposed conduit shall be installed parallel or perpendicular to walls, structural members, or intersections of vertical planes and ceilings. Exposed conduit and fasteners shall match the color of the walls and/or existing conduit color. Changes in direction of conduit shall be made with symmetrical bends or cast metal fittings. Field made bends shall be made with a proper hickey

Hill AFB, Cover PD - Page 4 or conduit-bending machine. Crushed or deformed conduit shall not be accepted. Conduit shall be rigidly fastened in place at intervals of not more than 10 feet.

3.2.2.4. GROUNDING

Each component of the system shall be properly grounded to ensure safe working conditions.

This shall include adequate ground against static charges that may be present. Grounding shall conform to Article 250 of NFPA 70.

3.2.2.5. WIRING

Conductors shall be copper. Wire connectors of insulating material or solderless pressure connectors properly insulated shall be utilized for all splices where possible. Soldered mechanical joints shall not be accepted. All wiring shall be color-coded, uniquely tagged, or uniquely numbered for identification. Marking shall be applied in such a manner so as to facilitate tracing of wires (circuits) during repairs and/or maintenance. Wiring and wiring installation shall conform to Article 300 of NFPA 70.

3.2.2.6. OVERCURRENT PROTECTION

Power disconnect panels shall include fuses or breakers sufficient to provide over current protection in compliance with Article 240 of NFPA 70. VLM motors shall be equipped with disconnect switches and thermal overload devices.

3.2.2.7. ENVIRONMENTAL PROTECTION

All indoor enclosures and controls shall be in accordance with NEMA ICS 6, Type 12. All outdoor enclosures and controls shall be in accordance with NEMA ICS 6, Type 3S.

3.2.2.8. PROTECTION FROM MECHANICAL DAMAGE

No pushbuttons, control panel, conduit, shielded cable, wire, or electrical device shall be installed so as to expose it to mechanical damage during normal use. If an electrical device, which includes sensors is potentially exposed to damage by material or personnel, then it shall be shielded with a suitable guard device.

3.3. DESIGN AND FABRICATION

3.3.1. DESIGN CRITERIA

3.3.1.1. RELIABILITY/AVAILABILITY

Each component of the system shall demonstrate a 100% run time while under the 1 hour automated test. A failure is defined as any interruption that causes corrective maintenance/action to be made to the system.

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3.3.1.2. MAINTAINABILITY

The system shall be designed, fabricated, and installed to facilitate maintainability that ensures a minimum service life of 20 years minimum. The design shall provide for modular configuration of components and subassemblies to facilitate repair or replacement of parts in a minimum of time. This shall include plug-in electrical connections for major assemblies and subassemblies.

3.3.1.3. ENVIRONMENTAL CONDITIONS

The system shall operate in a temperature range of 40 to 110 degrees Fahrenheit with up to 80 percent relative humidity. The system shall be constructed to operate in an open warehouse or hangar environment. For components located outdoors, the component shall be constructed for year-round outdoor use, operating in sun, rain, snow, and wind.

3.3.1.4. STANDARD, COMMERCIAL COMPONENTS

Standard, commercial components which have been for sale and available for purchase to the general public or government agencies for at least one year shall be used to the maximum extent possible. No First Article equipment will be accepted. If requested by the PM, the Contractor shall furnish evidence that equipment of approximately the same design (as provided in contractor drawings/diagrams) as that proposed to be installed has been tested and successfully operated for more than 5 years. Where two or more units of the same type of equipment are required, these units shall be products of the same manufacturer. All equipment and materials shall be new.

3.3.1.5. STANDARDIZATION

Mechanical and electrical interchangeability shall exist between assemblies, subassemblies, and replaceable parts regardless of the manufacturer's supplier. Interchangeability requires that substitution of assemblies and replacement parts be easily effected without physical or electrical modifications, including cabling, wiring, and mounting.

3.3.1.6. SPECIAL TOOLS

Use of special tools shall be minimized and, where required for operational adjustments, shall be provided and securely mounted within the equipment in a readily accessible location. Standard tools, fittings, lubricants, and fluids shall be used to the maximum practicable extent.

3.3.1.7. ACCESSIBILITY

Structural members shall not prevent access to or removal of components for repair or replacement. Components shall be designed for rapid and easy removal as well as replacement or repair of the malfunctioning VLM by one individual where feasible. Mechanical components shall be designed to permit lubrication of components without disassembly when applicable.

3.3.1.8. STRUCTURAL REQUIREMENTS

Hill AFB, Cover PD - Page 6

The system shall be designed and constructed in accordance with state and local codes. The system shall also be designed & “certified“ to withstand seismic zone 4 conditions.

3.3.1.9. VERIFICATION OF DIMENSIONS

The contractor shall examine all details of the work, verify all applicable installation dimensions, and shall advise the PM of any discrepancies before performing the work.

3.3.1.10. OZONE DEPLETING SUBSTANCES (ODS)

The Contractor shall not use or prescribe to the greatest extent possible any ODS’s in the installation and maintenance of the system. ODS’s include, but is not limited to aerosol cans, certain cleaning solvents, and certain lubricants. If there is a question pertaining to the applicability of a substance, submit the name of the substance to the PM for verification.

3.3.1.11. SAFETY

The Contractor shall consider the safety of personnel and equipment when designing and installing the system. Safety provisions shall be incorporated to the maximum extent possible.

When possible, hazards shall be eliminated through design. When this is not possible, safety devices such as guards, interlocks, and barriers shall be installed. If this does not eliminate the hazard, warning devices such as signs, indicator lights, and audio devices shall be installed.

Safety requirements shall include, but are not limited to, the following sections.

3.3.1.11.1. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION

The VLM installation practices and completed system shall meet all applicable requirements of OSHA 29 CFR 1910 and OSHA 29 CFR 1926.

3.3.1.11.2. PROTECTION AGAINST MOVING PARTS

Moving parts shall be provided with guards to protect personnel from possible injury. Guards shall be in accordance with ANSI B15.1.

3.3.1.11.3. PLACARDS

Conspicuous placards shall be mounted adjacent to areas where hazards may exist (i.e., high voltage, pinch points, and tripping hazards). Placards shall also be used to identify operating limits (i.e., capacity, speed, and incline) in a conspicuous location for operators' use.

3.3.1.11.4. FAIL-SAFE CONTROLS

No controls shall cause false operation or endanger personnel if a part should fail. No damage or destruction of any component shall result from reduced voltage or complete loss of power.

3.3.1.11.5. CLEAN-UP

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The Contractor shall, at all times, keep the work area, including storage areas, free from the accumulation of waste materials and dust which would cause a hazard or nuisance to others. The approved methods of stabilization for dust control are sprinkling, chemical treatment (non-ODS) or a similar method approved by the PM. If there is a cutting process, the solution shall be vacuumed up during the process to prevent dust pollution and water damage. Before leaving the site, the Contractor shall remove all rubbish, tools, equipment, and materials that are not the property of the Government. At the completion of the installation and acceptance test, the Contractor shall leave the site in a clean, neat and orderly condition satisfactory to the PM.

Waste will be removed daily from the site and shall not be allowed to accumulate to the extent that it becomes a safety or fire hazard. It shall be the Contractor's responsibility to dispose of waste in accordance with all applicable Federal, State, County and Municipal codes.

3.3.1.12. HUMAN ENGINEERING

The system design and layout shall incorporate ergonomic design criteria so the optimal interface between operator and equipment is attained.

3.3.2. MATERIALS

3.3.2.1. STEEL

VLM structural components shall meet all design property requirements of AISC 360-05.

3.3.2.2. MECHANICAL FASTENING DEVICES

Unless otherwise specified, all threaded connectors of diameter greater than 7/16 inch shall be either A325 bolts conforming to ASTM A325 or SAE Grade 5 bolts conforming to SAE J429.

All structural joints shall be in accordance with AISC 360-05. Bolt hole diameters shall not exceed nominal bolt diameters by more than 1/16 inch. All bolt holes shall be free of burrs, pins, or slivers. Bolts shall extend a minimum of two threads beyond fastening nuts. All nuts, bolts, and other threaded fasteners shall be plated or galvanized to prevent corrosion. All threaded fasteners shall utilize plated flat and lock washers as required.

3.3.2.3. ANCHORS

Anchors shall, at a minimum, meet the requirements of ASTM A307. Anchors shall be either the drop-in expansion type or wedge type. All anchors shall be sufficient in size to withstand the calculated pullout and shear forces experienced by the VLM. Minimum anchor sizes shall be 3/8 inch in diameter or, if applicable, as specified in the appendices. Anchor lengths shall be long enough to assure that the manufacturer's minimum embedment in concrete is maintained and shall be installed properly to maintain the required minimum concrete embedment. Anchors shall be spaced so that the manufacturer's recommended minimum allowable spacing between anchors is maintained and the recommended minimum allowable edge distance is maintained.

All anchors shall be torqued to the manufacturer's recommended installation specification. When required, adhesive anchors may be used; subject to approval by the PM.

3.3.3. PROTECTIVE COATINGS

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All system component surfaces shall be protected from corrosion by painting, plating, or galvanizing. Additionally, each storage tray shall have POLYAMOR coating on all surfaces.

3.3.3.1. PAINTING

Metal surfaces, which are not galvanized or plated, shall be cleaned, treated, and painted to protect against rust, corrosion, and deterioration. The first coat of paint or primer shall be applied to dry clean surface as soon as practicable after cleaning and treating the metal. The primer shall not interfere with the application and adhesion of subsequent coats.Paint shall last the service life of the equipment. Paint shall be lead and chromate free and meet air pollution requirements for solvent emissions. When several standard colors are available, a color selection chart shall be submitted to the PM with the shop drawings for selection. The finish coat shall be a smooth, even surface, free from runs, sags, and defects when dry. Welded surfaces shall be cleaned and painted after the welding process is complete. Pre-painted accessories, as well as surfaces not requiring paint, shall be protected from overspray.

3.3.3.2. PLATING

All surfaces to be plated shall be thoroughly cleaned to provide a surface free of mill scale, oil, grease, dirt, rust, and any other foreign material prior to being plated. Plating at a minimum shall comply with ASTM B633, Service Condition 1, Type I unless otherwise specified.

3.3.3.3. GALVANIZING

All metal surfaces to be galvanized shall be thoroughly cleaned to provide smooth surfaces and shall comply with ASTM A153 and ASTM A123.

3.3.3.4. DISSIMILAR METALS

Materials used and their locations shall not promote galvanic corrosion. No combination of materials shall be used that form an electrolytic couple of such nature that corrosion is accelerated.

3.3.4. WELDING

Dimensional tolerances for welded construction, details of welds, and quality of welds shall be in accordance with the applicable requirements of AWS B2.1, AWS D1.1, and AWS D14.1. The Government reserves the right to perform supplemental nondestructive and destructive tests to determine compliance. Safety precautions during welding shall conform to ANSI Z49.1.

3.3.4.1. WELDING PROCEDURE QUALIFICATION

Qualification of welding procedures shall conform to the applicable requirements of AWS B2.1, AWS D1.1, and AWS D14.1. The Government reserves the right to request copies of Welding Procedure Specifications for any welding procedure followed in the fabrication of the VLM.

3.3.4.2. WELDER PERFORMANCE QUALIFICATION

Hill AFB, Cover PD - Page 9

Each welder, welding operator, and tack welder assigned to work on the VLM shall be qualified in accordance with the applicable requirements of AWS B2.1, AWS D1.1, and AWS D14.1. The Government reserves the right to request certification (Performance Qualification Test Record) that each welder, welding operator, or tack welder is qualified as specified.

3.3.4.3. FIRE PROTECTION

All welding, cutting, brazing, and burning operations shall be accomplished in strict compliance with the requirements outlined in AFOSH 91-5 and NFPA Standard 51B. Prior to starting any welding, cutting, brazing, or burning operations, the Contractor shall obtain a permit (USAF Welding, Cutting, and Brazing AF Form 592). This permit can be obtained by contacting the Hill AFB Fire Department at least 24 hours in advance. A copy of each permit will be retained at the work site until the work has been completed. Operations that produce flying, dropping slag, metal or embers shall have sufficient non-combustible materials and fire blankets on site to protect against fire damage or personal injury. In addition, the contractor shall provide a minimum of 2 portable fire extinguishers at the work site until the work has been completed.

Extinguishers shall meet a rating of 4A-40BC and the requirements outlined in AFOSH 91-501, Chapter 6. At the close of their operation, the contractor shall make a thorough inspection of each building in which he/she has performed work. This inspection shall ensure that all necessary safeguards relative to potential fire hazards are in effect and operational. The contractor shall familiarize themselves and their personnel on the location of all telephones needed for fire reporting. The contractor shall maintain good housekeeping practices to reduce the risk of fire, damage, and/or personal injury. All scrap materials, rubbish, and refuse shall be removed daily from in and around the building and shall not be permitted to be strewn on adjacent property. Flammable and combustible materials used inside the building shall be kept to a minimum and removed from the building during unused periods. Storage of flammable/combustible materials shall not be permitted inside the building.

3.3.5. CUTTING

All edges produced by oxygen-flame cutting or any cutting operation shall be finished by grinding (or other method approved by the PM) to a surface finish equivalent to that of adjacent surfaces. Sharp edges shall not be acceptable.

3.3.6. COORDINATION

The Contractor shall obtain approval from the local base civil engineering, fire, safety, and bioenvironmental offices before making any modifications to the existing structure to accommodate the new VLM. Modifications shall match existing work and shall be of comparable quality. The PM shall also approve all modifications before they are made.

3.3.7. NAMEPLATES

The Contractor shall provide and install one corrosion resistant metal nameplate for each VLM installed. A nameplate for each row of storage trays shall be provided such that if one row is dismantled, the nameplates will exist elsewhere. For conveyors, a nameplate shall be provided for each kind of conveyor in the system (i.e. takeaway, gravity, curves, incline/decline, Hill AFB, Cover PD - Page 10 etc).Nameplates shall be located in a visible and safe location. Nameplates shall last the life of the equipment and shall be capable of withstanding local environmental conditions. Nameplates shall be stamped, engraved, or etched in a print type not less than 1/8” tall. No nameplate or product marking shall be installed until all touch-up painting has been completed. The nameplate or product marking shall clearly display the following headings and corresponding information.

Type of equipment Name of manufacturer Model Number Contract Number Serial Number Capacity Weight Manufacture Date, Month/Year "Property of US Government"

3.3.8. PRECEDENCE

Where local codes and standards conflict with the contents of this PD, the more stringent requirement shall prevail.

3.4. DOCUMENTATION

The Contractor shall provide Maintenance, Operation, and Illustrated Parts Breakdown Manuals for the VLM also as required in Appendix “A” 4.2. It is acceptable for the manuals to be integrated into a single manual along with CD if applicable. Also, where possible the Contractor shall not require the use of any ozone depleting substance in any submittal. The Contractor shall incorporate maintenance, testing, inspection, and operator qualification requirements of AFOSH 91-46 into the maintenance and operator manuals.

3.5. ORIENTATION/TRAINING

The Contractor shall provide technical services and materials to orient Government personnel.

Fully qualified Contractor personnel who are knowledgeable of the VLM operation shall accomplish all orientation training. Training shall be combined in accordance with the Contractor's standard commercial training courses, where applicable, provided all aspects of training are included. Orientation shall be provided at Hill AFB, Utah. All orientation shall be completed prior to the start of the quality conformance testing.

4. QUALITY ASSURANCE PROVISIONS

4.1. GENERAL

PM shall monitor the installation of the VLM system. The system delivery dates shall not be extended because of work stoppages caused by unacceptable practices and/or test failures. For all inspections and tests, the Contractor shall provide all test apparatus (i.e., tape measures, Hill AFB, Cover PD - Page 11 levels, calipers, micrometers, stop watches, and testing weights). All test apparatus will be returned to Contractor upon completion of all tests. The Government reserves the right to provide test loads when applicable. The Contractor shall be responsible for loading and unloading all test loads and performing all inspections and tests. The Contractor shall provide a knowledgeable and authoritative representative on site during the entire acceptance testing.

4.2. ACCEPTANCE TESTING

A one hour minimum acceptance test shall be performed after a technical compliance inspection is completed and determined to be in full acceptance of COVER & Appendix “A” documents.

The operational acceptance test shall demonstrate the VLM’s ability to respond to MPS control commands without a failure for one hour. Every tray within the VLM will be transported from its storage location to the pick window and returned multiple times. If the VLM successfully performs without failure for the prescribed time, the performance acceptance test shall be deemed in compliance and otherwise successful. If the system fails to pass the acceptance reliability testing demonstration within 3 attempts, then the system shall be rejected.

4.2.1. SYSTEM CHECKOUT TEST

Upon completion of installation, the Contractor shall perform a functional check out of each VLM. The Contractor shall inspect the VLM to ensure they meet all mandated technical requirements. The Contractor shall also perform applicable testing to ensure the VLM is ready for functional acceptance testing. All inspections and testing shall be repeated until modifications, calibrations, and/or adjustments are complete and the system passes all inspections and tests to the satisfaction of the PM. The PM will schedule the functional acceptance testing one day following the receipt of written certification from the Contractor.

4.2.2. QUALITY CONFORMANCE TEST

As part of the quality conformance test, the Contractor shall provide written certification that the requirements listed in 4.3.3. have been met. This certification is required on or before the start of the quality conformance test. The Contractor, in the presence of the PM, shall inspect the system to confirm that the system meets all the requirements of 4.3.1. The Contractor, in the presence of the PM, shall also test the system in accordance with the test defined in 4.3.2. Upon successful completion of all tests and inspections and the receipt of all certifications, the reliability demonstration shall start.

4.2.3. RELIABILITY DEMONSTRATION TEST

After successful completion of the contractor quality conformance test, each component of the system shall demonstrate a reliability and availability equal to that listed in 3.3.1.1. In addition, all static components shall demonstrate compliance with the requirements of the purchase description (PD). The test period shall be not more than 2 calendar days immediately following the successful completion of the quality conformance test. If the system does not demonstrate the required reliability and availability or compliance stated in the PD, the test will be restarted from the beginning after the Contractor has taken corrective action. The Contractor shall be

Hill AFB, Cover PD - Page 12 allowed to restart the reliability demonstration test a maximum of two times. If the system fails to pass the reliability demonstration within 3 attempts, then the system shall be rejected.

4.3. INSPECTIONS, TESTS, AND CERTIFICATIONS

This section defines all inspections and tests that must be completed as part of the system checkout test and repeated at the quality conformance test. This section also includes a list of all certifications that must be received from the Contractor on or before the start of the quality conformance test. The Contractor may add to this list, or question any requirement, by sending a letter to the Contracting Officer prior to acceptance testing. The PM will classify all deficiencies encountered into one of the defect classifications listed below. Any critical or major defect found shall be cause for rejection of the system. Any combination of two or more minor defects shall leave the rejection of the system at the discretion of the PM.

Critical Defect - A defect that judgment and experience indicate is likely to result in hazardous or unsafe conditions for individuals using, maintaining, working near, or depending upon the VLM.

Major Defect - A defect other than critical that is likely to result in failure, or reduce materially the VLM’s system for its intended purpose.

Minor Defect - A defect that is not likely to reduce materially the usability of the system for its intended purpose or is a departure from established standards having little bearing on the effective use or operation of the VLM.

4.3.1. INSPECTIONS

The system shall be inspected to verify that it meets all the requirements of sections 1, 2, and 3 of this cover purchase description (and associate appendices, if applicable). These inspections shall be completed as part of the VLM’s checkout acceptance testing and again as a part of the quality conformance testing.

4.3.2. TESTS

The tests in associated appendices shall be performed on the system as part of the system checkout test and again as a part of the quality conformance test.

4.3.3. CERTIFICATIONS

The Contractor shall provide certification that the following requirements (and the certification requirements of associated appendices) have been met in accordance with the Contract Data Requirements List.

No. Paragraph Certifications

1. 3.2.2.2. The installation conforms to applicable rules of NFPA 70.

Hill AFB, Cover PD - Page 13

2. 3.3.1.2. The system was designed, fabricated, and installed to facilitate maintainability and ensure a minimum service life of 20 years.

3. 3.3.1.8. The system was designed to withstand seismic zone 4 conditions.

4. 3.3.1.11.1. The system installation practices and completed system meet all applicable requirements of OSHA 29 CFR 1910 and OSHA 29 CFR 1926.

5. 3.3.1.11.2. Guards are in accordance with ANSI B15.1.

6. 3.3.2.1. The structural steel components meet all design property requirements of AISC 325.

7. 3.3.2.2. All structural joints are in accordance with AISC 325.

8. 3.3.2.3. Anchors meet the requirements of ASTM A307.

9. 3.3.3.2. Plating complies with ASTM B633, Service Condition 1, Type I.

10. 3.3.3.3. All metal surfaces to be galvanized were thoroughly cleaned to provide smooth surfaces and comply with ASTM A153 and ASTM A123.

11. 3.3.4. Dimensional tolerances for welded construction, details of welds, and quality of welds are in accordance with the applicable requirements of AWS B2.1, AWS D1.1 and AWS D14.1.

12. 3.3.4.2. Each welder, welding operator, and tack welder assigned to work on this system was qualified in accordance with the applicable requirements of AWS B2.1, AWS D1.1, and AWS D14.1.

TPQ for Hill AFB, Cover PD, - Page 1 of 1

EXCEPTIONS/RECOMMENDATIONS/DESIGN ALTERNATIVES

Attach any exceptions taken to the Cover Purchase Description Appendix “A” documents.

Please outline those concerns in detail. Your exceptions will be reviewed to determine acceptability.

Are exceptions taken?

Number of pages attached: ____________________________________

TYPED NAME:

COMPANY

NAME:

ADDRESS:

PHONE:

FAX:

YES NO

APPENDIX “A”

FOR

VERTICAL LIFT MODULE

AT

HILL AIR FORCE BASE, UTAH

309 MMXG, 581st Missile Maintenance Squadron

DATE: 10 March 2025

PREPARED BY:

BLAYNE GIPSON

Capital Investment Program Manager

309 MMXG/MXDEC

Appendix A (309 MMXG), Hill AFB, - Page i

TABLE OF CONTENTS

309 MMXG/MXDEC

TABLE OF CONTENTS .............................................................................................................I

1. SCOPE

1.1. GENERAL SCOPE

1.2. DEFINITIONS

2. APPLICABLE DOCUMENTS

3. REQUIREMENTS

3.1. SYSTEM DESCRIPTION

3.2. CHARACTERISTICS

3.2.1. UNIT DIMENSIONS

3.2.2. STRUCTURE

3.2.3. DEFORMATION

3.2.4. EXTRACTOR

3.2.4.1. EXTRACTOR SAFETY FACTOR

3.2.4.2. EXTRACTOR TRAY SENSORS

3.2.4.3. EXTRACTOR LOADING

3.2.4.4. EXTRACTOR FREE FALL

3.2.4.5. EXTRACTOR CALIBRATION

3.2.5. TRAYS

3.2.5.1. TRAY CONSTRUCTION

3.2.5.2. TRAY DIMENSIONS

3.2.5.3. TRAY CAPACITY

3.2.5.4. TRAY MARKINGS

3.2.5.5. TRAY PARTITIONS

3.2.5.6. TRAY CROSSWISE DIVIDERS

3.2.6. STORAGE LOCATIONS

3.2.7. STORAGE WINDOW

3.2.8. PANELS

3.2.8.1. ENCLOSURE PANELS

3.2.8.2. MAINTENANCE SERVICE PANEL

3.2.9. MAINTENANCE ACCESS

3.2.10. SERVICE LIFE

3.2.11. DRIVE COMPONENTS

3.2.11.1. MOTORS

3.2.11.2. GEAR REDUCERS

3.2.12. CONTROLS

3.2.13. OBSTRUCTION SENSORS

3.2.13.1. LOAD HEIGHT SENSORS

3.2.14. LIGHTING

3.2.15. FIRE SUPPRESSION

3.2.16. SECURITY DOOR

Appendix A (309 MMXG), Hill AFB, - Page ii

3.2.17. SOFTWARE CONTROLS

3.2.17.1. SYSTEM COMPATIBLITY

3.2.17.2. CONTROLLER

3.3. DELIVERY & ASSEMBLY

4. QUALITY ASSURANCE PROVISIONS

4.1. INSPECTIONS

4.2. REMEDIAL & SUSTAINMENT MAINTENANCE

4.4. CERTIFICATIONS

4.5. WARRANTY

5. DATA

5.1. CDRLS

1. SCOPE

1.1. GENERAL SCOPE

This appendix establishes the minimum performance, design, fabrication, installation, and test requirements for one (1) vertical lift module (VLM) for the 581st MMXS, Building 850 at Hill Air Force Base, (AFB) Utah. The work shall be completed in accordance with this appendix, the cover purchase description (PD), and applicable Air Force (AF) Drawings if any. This appendix covers equipment, materials, and labor necessary to complete installation of the required VLM systems.

1.2. DEFINITIONS

Extractor - A fabricated metal structure attached to a lift mechanism used to transport trays between storage locations and pick window.

Tray live load capacity - Actual amount of load supported by a tray, not including tray weight.

Tray - A container in which items are stored.

VLM - Vertical Lift Module

Depth - Measurement from front to back when looking at the front of the VLM.

Width - Measurement from side to side when looking at the front of the VLM.

Height – Measurement from bottom to top inclusive of top cover.

Storage positions - The number of tray storage locations available within a Vertical Lift Module.

VLM System – Description of an operational VLM in fully automated configuration.

2. APPLICABLE DOCUMENTS

Applicable documents shall be in accordance with Section 2 of the Cover PD.

3. REQUIREMENTS

Contractors shall submit technical design drawings/diagrams and other pertinent information describing proposed VLM that comply with mandatory specifications/requirements stipulated in the Cover Purchase Description and this Appendix A document.

3.1. SYSTEM DESCRIPTION

The Contractor shall provide one (1) VLM that shall store and retrieve individual small to large sized items located on respective storage trays. Personnel shall retrieve parts, tools, materials, or components by entering data information into the Air Force Material Processing System (MPS).

The VLM shall then respond to appropriate MPS commands and retrieve respective trays where needed components are stored and deliver at the pick window. This also applies to parts binning functions for storage actions.

The VLM shall consist of and not limited to the following major components:

Appendix A (309 MMXG), Hill AFB - Page 2

a. Extractor

b. Trays

c. Storage locations

d. Pick window

e. Electronic Controls & Respective Hardware

f. Conduit, wiring, mechanical fasteners, and all other items needed to install a fully operational VLM system.

g. Operational sensors that monitor all functions of the VLM as it applies to safety and automated processes.

3.2. CHARACTERISTICS

3.2.1. UNIT DIMENSIONS

The external dimensions of the VLM shall be a nominal 162 + 2 inches deep, 210 + 2 inches wide, and 240 + 2 inches high.

3.2.2. STRUCTURE

The VLM shall have a steel structure that supports the fully loaded system without the use of enclosure panels for structural support. Vertical closed section racking corner posts with a minimum of 4” X 4” X 12’square structural tubing shall be used. Tray Rails shall be a minimum of 13-gauge CR Steel formed and welded to vertical frame members. Horizontal spreaders shall be a minimum 3.5” X 3.5” X 12’ square structural tubing. Tray supports shall be factory welded.

The VLM shall be securely anchored to the concrete floor in a manner that unit distortion shall not occur. The VLM shall be designed such that the weight of a fully loaded unit shall be distributed over the warehouse floor with a maximum live load capacity of 300 pounds per square foot. Base plates shall not extend past the external dimensions of the VLM.

3.2.3. DEFORMATION

No VLM structural member shall exhibit elastic deformation greater than 0.10 percent of the distance between the ends of the member when loaded to capacity. No portion of the VLM shall exhibit permanent deformation.

3.2.4. EXTRACTOR

The extractor shall be used to extract and transport trays between storage locations and the pick window. The extractor horizontal drive shall be a single drive motor configuration, 2 Horsepower or greater 60 FPM minimum travel speed. As a minimum, the extractor shall include the following:

End Plates, CR Steel Plate Cross members CR Steel– Formed and boxed Vertical Rack and pinion drive – External Tooth Spur Gear Vertical drive shaft - Steel Horizontal drive shaft - Steel

Appendix A (309 MMXG), Hill AFB - Page 3

Speed: 30” per second minimum vertical lift speed Dual extractor chain with drive dogs

3.2.4.1. EXTRACTOR SAFETY FACTOR

Each extractor lift mechanism shall have a minimum 6 to 1 safety factor based on yield strength.

3.2.4.2. EXTRACTOR TRAY SENSORS

Sensors shall be used to ensure that tray movement operations are loaded onto or off the extractor in such a manner that it will not move vertically unless the tray being stored or retrieved is outside of the extractor movement envelope.

3.2.4.3. EXTRACTOR LOADING

The extractor shall be capable of supporting the live load capacity of a loaded tray. Uneven loading shall have no effect on extractor speed or movement operations. Rack & Pinion vertical lifting mechanism shall be utilized.

3.2.4.4. EXTRACTOR FREE FALL

The extractor shall be prevented from free falling in a manner such that tray components will not be damaged in any event, such as power failure.

3.2.4.5. EXTRACTOR CALIBRATION

The extractor shall automatically calibrate its location as necessary to ensure continuously accurate storage and retrieval of trays. The extractor shall be easily recalibrated if tray locations are changed or in the event the unit loses electrical power.

3.2.5. TRAYS

The number of trays shall be 21 based on specified height clearance spacing requirements.

Spacing shall be 15 trays @ 12” clearance for each, and 6 trays @ 18” clearance for each.

3.2.5.1. TRAY CONSTRUCTION

All trays shall be welded box steel 2” X 6” construction with corrugated floors, to provide continuous support for the capacity stated in 3.2.5.3. The rails and stiles shall be a minimum of 11 gauge CR Steel formed and welded. Tray bottom shall be a minimum of 16-gauge corrugated steel. Additionally, each tray shall have a protective coating over all surfaces to prevent metal to metal component storage contact. Trays must be fully assembled and completed at manufacturing facility.

3.2.5.2. TRAY DIMENSIONS

Appendix A (309 MMXG), Hill AFB - Page 4

Tray dimensions are based on inside dimensions. Dimensions are considered to be usable space.

The minimum depth of each tray shall be 40 inches. The minimum width of each tray shall be 192 inches. The height of all tray side walls shall be a minimum 5-inch perimeter walls.

3.2.5.3. TRAY CAPACITY

Each tray shall have a minimum live load capacity of 2,000 pounds with no deformation greater than 0.10 percent.

3.2.5.4. TRAY MARKINGS

Each tray shall be marked with its associated number beginning with number "1" and progressing through all VLM trays. The number shall be contrasting to the tray color and shall be located in a position which is visible to personnel on a fully loaded tray. The numbers shall be located such that normal operations do not damage the labels. The numbers shall be permanently affixed to the trays.

3.2.5.5. TRAY PARTITIONS

N/A

3.2.5.6. TRAY CROSSWISE DIVIDERS

There shall be a quantity of twenty-one (21) 192X48 96 Cell 6”H storage dividers.

3.2.6. STORAGE LOCATIONS

Metal storage rails shall be used to support stored trays and be configured with rollers or glides including the pick window. The storage rails shall allow tray placement on a minimum of 4” center locations. The storage rails shall enable safe storage of trays loaded to maximum capacity without deformation.

3.2.7. STORAGE WINDOW

The storage window width shall be the width of the tray plus a minimum of 1 inch on either side.

The lower edge of the storage window shall be located between 36 + 2 inches from the floor.

The storage window shall be located on the front of the VLM.

3.2.8. PANELS

3.2.8.1. ENCLOSURE PANELS

VLM outer panels shall be bolted solid metal to ensure security protection and fire suppression.

The panels shall be bolted from the outside to permit removal for maintenance, shelf adjustment or emergency access. Solid metal panels shall be installed to enclose the top of each VLM.

Appendix A (309 MMXG), Hill AFB - Page 5

3.2.8.2. MAINTENANCE SERVICE PANEL

A removable or hinged service panel shall provide for maintenance access to operating parts such as motors, brakes, and other respective components. The panel shall be equipped with safety interlock switches to prevent the VLM from operating when the service panel is open.

The bottom of the service panel shall be located a minimum of 18 + 6 inches above the floor.

3.2.9. MAINTENANCE ACCESS

All parts requiring periodic maintenance shall be easily accessible either by way of service panel or other access point.

3.2.10. SERVICE LIFE

All equipment furnished shall be new and of high quality to ensure the completed VLM system is designed to operate a minimum of 20 years. This shall be demonstrated from historical verifiable performance data respective to vendor specific operational VLM in the private sector or government.

3.2.11. DRIVE COMPONENTS

3.2.11.1. MOTORS

Vertical lift motors must be a minimum dual 7.5 HP motor configuration for 30 inches per second retrieve/store time under maximum load at continuous duty. Motors shall not exceed their fully-rated load when at specified maximum capacity under the most severe conditions likely to be encountered. All motors shall be designed for continuous duty at ambient temperature, 40 to 110 degrees Fahrenheit. Motors shall be drip proof and designed to operate on 480 VAC, 40 Amp, 3 phase electrical power. Motors shall have an electronically controlled soft start-stop & shall be equipped with an overload device. Additionally, all motors & controls shall be located 18” above the floor required under explosive applications.

3.2.11.2. GEAR REDUCERS

Gear reducers shall not permit oil to leak. The maximum input horsepower rating of the gear reducer shall not be less than the horsepower of the attached drive motor. Motor and reducer frames shall be compatible.

3.2.12. CONTROLS

VLM shall have a permanent control cluster that is either a push button or membrane type. The control cluster shall be located on a swivel arm attached to either side and shall be no higher than 42 inches from the floor. As a minimum, the control cluster shall contain an alpha numeric keypad to activate movement of the extractor, maintenance functions, and operational status.

Emergency stop buttons shall be located on each side of the VLM. The control cluster shall have a visual display which indicates the current tray number on the extractor. The VLM shall have an "on/off" key lock switch to control the unit's electrical power.

Appendix A (309 MMXG), Hill AFB - Page 6

3.2.13. OBSTRUCTION SENSORS

Sensors shall be mounted on the VLM at the pick window to stop movement of the extractor if an object extends through the sensor plane opening, or the extractor movement area. If this condition occurs, operations shall abort and either an audible tone or error message shall be visually displayed on the control panel.

3.2.13.1. LOAD HEIGHT SENSORS

Sensors shall be mounted at the pick window to measure load height of the tray. This shall be used by the VLM controller to ensure there is adequate height clearance to store the load. If there is not adequate height to store the load, the storage procedure shall be aborted and an error message transmitted either audibly or visually displayed on the control panel.

3.2.14. LIGHTING

The VLM shall have overhead lighting, which shall measure not less than 50 foot-candles at the pick window. The lighting shall be continuous along the length of the pick window.

3.2.15. FIRE SUPPRESSION

Two sprinkler heads shall be installed on the VLM top cap. The sprinkler heads and piping shall be designed to provide a minimum of 180 GPM with a single connection point. Piping for VLM located side-by-side shall utilize the same piping. Fire suppression drawings and calculations shall be provided and approved before installation of the VLM. Drawings shall show an installation diagram and connection point to existing fire suppression system. Contractor is responsible for installation of complete fire suppression system and connectivity.

3.2.16. SECURITY DOOR

A motorized Roll-Up type metal security door shall be provided to enclose the pick window opening when the VLM is not in use. When closed, the door shall prevent access to components inside the unit. It shall be of sufficient strength and durability such that extraordinary means are required to gain access to the VLM when the door is closed. The security door shall be lockable using a key lock switch for up and down control. A minimum of two sets of keys shall be provided for each lock. The door shall be an integral part of the VLM and shall allow unobstructed access to the pick window. The opening mechanism shall be motorized dual chain driven inclusive of sprockets and other mechanical devices to support smooth operation of the doors opening and closing.

3.2.17. SOFTWARE CONTROLS

3.2.17.1. SYSTEM COMPATIBLITY

Appendix A (309 MMXG), Hill AFB - Page 7

The VLM shall accept retrieve & store commands from Air Force Material Processing System MPS/D230. Additionally, if operational error codes occur resulting from a malfunction, they shall be transmitted to MPS with status information.

3.2.17.2. CONTROLLER

The controller shall be a programmable modular configuration. The controller shall have a command driven interface capable of asynchronous responses. Commands shall include status, retrieve/move and store/move. In addition, if a tray is currently at the pick window, a retrieval command for a new tray will cause the existing pan to be automatically stored and the new tray retrieved. A command to store a tray currently in the pick window without retrieving a tray shall be supported. The controller shall respond when commands are completed and not require continuous polling to determine completion status. Inclusion of the error code in the completion message is required. The actual failure or completion code shall be available for lookup through the interface.

3.3. DELIVERY & ASSEMBLY

The Government shall be responsible for all necessary facility preparation work. The Contractor shall provide the Government drawings, asset/facility location, and/or requirements related to electrical power, plumbing, and fire suppression no later than 60 days prior to scheduled delivery date.

The Contractor shall provide all necessary equipment and personnel to receive and offload materials.