COVER LETTER SUBSISTENCEFY26 4TH QTR.doc
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- Attached to
- FCI FT DIX, FY26 4TH QTR FOOD SUBSISTENCE, INCLUDING MILK, BREAD, EGGS. .. 15BFTD26Q00000008
- Solicitation number
- 15BFTD26Q00000008
About this file
This is a cover letter for a solicitation for food subsistence items issued by the Federal Bureau of Prisons, Federal Correctional Institution Fort Dix, New Jersey (Solicitation Number: 15BFTD26Q00000008). The Government seeks commercial food items for inmate consumption at FCI Fort Dix and will award items by line item to the lowest responsive and responsible offeror. Key quoted items include hot dog bread (Item 174), hamburger buns (Item 175), and whole wheat bread (Item 176), which will be evaluated together as a single bread category and awarded to one vendor rather than split among multiple vendors.
Offerors must be registered in the SAM System and accept Electronic Funds Transfer as payment. Quotations must be submitted in Excel format with company name and unit pricing only, accompanied by a completed Standard Form 1449 (signing blocks 17a, 30a, 30b, and 30c) and a Contractor Information Sheet. All documentation must be emailed to aaponteberrios@bop.gov with a copy to bvirgillo@bop.gov using the subject line "15BFTD26Q00000008" no later than May 5, 2026 at 11:59 PM Eastern Time. Email is the only acceptable submission method. Offerors are cautioned not to modify item descriptions, units of issue, or include restrictive language such as "all or none" provisions, as such changes may result in rejection of the quote. The Contract Officer will acknowledge receipt; offerors should follow up if no acknowledgment is received within a reasonable timeframe.
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U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution Fort Dix, NJ
APRIL 28, 2026
Re: 15BFTD26Q00000008 (SUBSISTENCE)
Dear Offerors, Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Fort Dix, New Jersey, Contracting Office, for the acquisition of commercial items for our facility. This package contains all necessary information for you to submit to the government your price quotes for these items for consumption of the inmate population housed at FCI Fort Dix.
The Government shall award these items by line item to the lowest responsive/responsible offeror. All vendors awarded Purchase Orders must be registered in the SAM System (WWW.SAM.GOV) and willing to accept Electronic Funds Transfer (EFT) as a form of payment. Please pay close attention to the delivery date(s). Please quote only on those specified items. Do not change the specified item. Do not change the item description or the unit of issue. Do not use phrases such as “Minimum Award Amount”, “All or none”, or any other phrases that would limit the Government from awarding by line item. ANY CHANGES TO THE SOLICITATION CAN RESULT IN THE GOVERNMENT, REJECTING THE PART OR ALL OF THE QUOTES SUBMITTED.
BREAD- We will take in consideration the lower price together Items: 174 – hot dog; 175- hamburger; and 176- whole wheats. In other words, We will not award these items separated to multiple vendors.
Please complete the Standard Form 1449 as such: Blocks 17a, 30a, 30b, and 30c. Please open the excel file and add only your company name below the highlighted area and only your unit price per item into the self-calculating excel document and return in excel format. Please complete and return the attached Contractor Information Sheet.
You MUST email the following: your quotes in excel format(company name must be listed), SF 1449 and Contractor Information Sheet to aaponteberrios@bop.gov and CC: to bvirgillo@bop.gov with the subject line in all caps “15BFTD26Q00000008” no later than MAY 5, 2026 @ 11:59 PM Eastern Time. NO OTHER METHOD OF MAIL WILL BE ACCEPTED. FAILURE TO FOLLOW EMAIL INSTRUCTIONS MAY RESULT IN REJECTION OF BID/QUOTE.
The following documentation shall be submitted: SF-1449 (SIGN BLOCKS 30 a b and c).
CONTRACTOR INFORMATION SHEET BID SHEET (EXCEL FORMAT ONLY)
A receipt of your email shall be acknowledged by the Contract Specialist, Mr. Aponte. If you do not receive an email from Mr. Aponte acknowledging your receipt, it is your responsibility to follow up to ensure the Contract Officer has received your bid. Otherwise, your bid may be rejected post award.
All questions about quality, delivery, standard, so on may be addressed to Mr. D. Cruz At dcruz@bop.gov . Sincerely, Arturo Aponte-Berrios, Contract Officer
File details come from the government source that posted it. Updated .