COVER LETTER SUBSISTENCEFY26 2ND QTR.doc
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- Attached to
- FCI FORT DIX FY26 2ND QTR SUBSISTENCE; INCLUDING EGGS, BREAD AND DAIRY- 15BFTD26Q00000001
- Solicitation number
- 15BFTD26Q00000001
About this file
This document is a cover letter for a solicitation (Solicitation Number: 15BFTD26Q00000001) issued by the Federal Bureau of Prisons' Federal Correctional Institution at Fort Dix, New Jersey, seeking price quotes for commercial food items for inmate consumption. The solicitation covers specific food items, with particular focus on bread-related products (items 198 - hot dog, 199 - hamburger, and 200 whole wheats), and will award to the lowest responsive/responsible offeror.
Vendors must be registered in the SAM System, accept Electronic Funds Transfer, and submit their quotes via email by November 20, 2025, at 11:59 PM Eastern Time. Required submission documents include the completed Standard Form 1449 (specific blocks), a Contractor Information Sheet, and an Excel bid sheet with unit pricing. Quotes should be emailed to aaponteberrios@bop.gov with bvirgillo@bop.gov in CC, using the subject line "15BFTD26Q00000001". Any deviation from the solicitation requirements may result in quote rejection, and vendors are advised to carefully follow the specified instructions for item quoting and submission.
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U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution Fort Dix, NJ
NOV 13, 2025
Re: 15BFTD26Q00000001 (SUBSISTENCE)
Dear Offerors, Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Fort Dix, New Jersey, Contracting Office, for the acquisition of commercial items for our facility. This package contains all necessary information for you to submit to the government your price quotes for these items for consumption of the inmate population housed at FCI Fort Dix.
The Government shall award these items by line item to the lowest responsive/responsible offeror. All vendors awarded Purchase Orders must be registered in the SAM System (WWW.SAM.GOV) and willing to accept Electronic Funds Transfer (EFT) as a form of payment. Please pay close attention to the delivery date(s). Please quote only on those specified items. Do not change the specified item. Do not change the item description or the unit of issue. Do not use phrases such as “Minimum Award Amount”, “All or none”, or any other phrases that would limit the Government from awarding by line item. ANY CHANGES TO THE SOLICITATION CAN RESULT IN THE GOVERNMENT, REJECTING THE PART OR ALL OF THE QUOTES SUBMITTED.
BREAD- We will take in consideration the lower price together Items: 198 – hot dog; 199- hamburger; and 200 whole wheats. In other words, We will not award these items separated to multiple vendors.
Please complete the Standard Form 1449 as such: Blocks 17a, 30a, 30b, and 30c. Please open the excel file and add only your company name below the highlighted area and only your unit price per item into the self-calculating excel document and return in excel format. Please complete and return the attached Contractor Information Sheet.
You MUST email the following: your quotes in excel format(company name must be listed), SF 1449 and Contractor Information Sheet to aaponteberrios@bop.gov and CC: to bvirgillo@bop.gov with the subject line in all caps “15BFTD26Q00000001” no later than NOVEMBER 20, 2025 @ 11:59 PM Eastern Time. NO OTHER METHOD OF MAIL WILL BE ACCEPTED. FAILURE TO FOLLOW EMAIL INSTRUCTIONS MAY RESULT IN REJECTION OF BID/QUOTE.
The following documentation shall be submitted: SF-1449 (SIGN BLOCKS 30 a b and c).
CONTRACTOR INFORMATION SHEET BID SHEET (EXCEL FORMAT ONLY)
A receipt of your email shall be acknowledged by the Contract Specialist, Mr. Aponte. If you do not receive an email from Mr. Aponte acknowledging your receipt, it is your responsibility to follow up to ensure the Contract Officer has received your bid. Otherwise, your bid may be rejected post award.
All questions about quality, delivery, standard, so on may be addressed to Mr. D. Cruz At dcruz@bop.gov . Sincerely, Arturo Aponte-Berrios, Contract Specialist
File details come from the government source that posted it. Updated .