Cover letter SOW EC Classroom Equipment_signed.pdf

U.S. Embassy Yerevan

Date: 23, October, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19-AM10-27-Q-0004

Enclosed is a Request for Quotations (RFQ) for the procurement of Classroom Equipment. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form

1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by 23 November 2026, at 17:00. No quotations will be accepted after this time.

Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to YerevanGSOProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Each offer must consist of the following:

1. SF-1449 form

2. Technical data sheet with the technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature/data sheet, country of origin and any other applicable documents, if necessary, warranty terms and conditions.

3. Proof of SAM Registration to include the SAM UEI number

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Katherine Tessier

Contracting Officer

10/22/2026 06:45 GMT

Tessier, Katherine (TessierKA@state.gov) mailto:YerevanGSOProcurement@state.gov https://www.sam.gov/

TECHNICAL SPECIFICATIONS (TS) & STATEMENT OF WORK (SOW)

CLASSROOM EQUIPMENT

REQUEST FOR QUOTATION NUMBER 19-AM10-27-Q-0004

BACKGROUND

The Department of State’s Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to degrade and dismantle transnational organized crime. INL programs support U.S. strategic security goals and serve the mission to keep Americans safe by countering crime, illegal drugs, and instability abroad. INL collaborates with allied governments to promote the modernization of and support for the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

SCOPE

The vendor shall provide ALL items stated under Attachment 2 “List of Equipment”..

DELIVERY LOCATION AND TIME

The Contractor shall deliver all ordered items to the U.S. Embassy Yerevan. The address is:

US Embassy Yerevan

ATTN. GSO Shipping

INL/Section Yerevan, Armenia

Contact telephone +374 10 494200

1 American Avenue

Yerevan, 0082 Armenia

Partial delivery and partial payments are acceptable; delivery of hardware shall be door-to-door.

The installation services should be done in Yerevan, Armenia, the exact address will be provided to winner company during the award.

The products should be delivered as soon as possible but no later than within sixty (60) calendar days following the award of the Purchase Order . The installation services should be initiated no later than sixty (60) days following award of Purchase Order and completed within fifteen (15) calendar days.

PAYMENT TERMS: Net 30 days. Payment will be processed by Electronic Fund Transfer (EFT) within 30 calendar days from the receipt and acceptance of the order by the US Embassy Yerevan.

https://ilmsariba.state.sbu/Buyer/Main/aw?awh=r&awssk=5ORX&dard=1

TECHNICAL SPECIFICATIONS OF EQUIPMENT & SERVICES

CATEGORY 1: THE FOLLOWING LIST OF EQUIPMENT AND SERVICES SHALL BE

PROVIDED IN ARMENIA WITHIN 60 DAYS AFTER THE AWARD OF THE PURCHASE

ORDER.

NOTES:

ANY ACCOMPANYING USER MANUALS SHALL BE PROVIDED IN THE ENGLISH OR

ARMENIAN LANGUAGE.

THE BELOW-LISTED TECHNICAL REQUIREMENTS ARE MINIMAL REQUIREMENTS

AND THE OFFERORS CAN OFFER ANY EQUAL EQUIPMENT WITH HIGHER TECHNICAL

SPECIFICATIONS.

001 Desktop Computer

QUANTITY: 10

SPECS:

• 220V and Type C/Type F outlet compatible without wall adapters.

• Processor: Intel® Core™ Ultra 7 265, 20 cores (or equivalent/higher)

• Operating System: Windows 11 Pro

• Graphics: Intel® UHD Graphics (integrated)

• Memory: 32 GB DDR5 RAM

• Storage: 1 TB SSD, PCIe interface

*please note that these requirements are minimum, and offerors can offer any equal product with similar or higher specifications.

Monitor

• 220V and Type C/Type F outlet compatible without wall adapters. Display: 27-inch IPS or equivalent.

• Resolution: Minimum Full HD (1920 × 1080).

• Refresh rate: Minimum 75 Hz.

• Connectivity: HDMI and/or DisplayPort.

• Compatibility: Suitable for the specified computer and its peripherals.

Scanner

• 220V and Type C/Type F outlet compatible without wall adapters.

• Type: Desktop document scanner with automatic document feeder (ADF).

• Resolution: Minimum 600 dpi optical.

• Speed: Minimum 25 pages per minute (ppm).

• Duplex: Automatic double-sided scanning.

• ADF capacity: 3-50 sheets.

• Connectivity: USB 3.0 or higher.

• Compatibility: Suitable for the specified computer and its peripherals.

Uninterruptible Power Supply (UPS)

• 220V and Type C/Type F outlet compatible without wall adapters.

• Capacity: Minimum 1,000 VA / 600 W.

• Type: Line-interactive with Automatic Voltage Regulation (AVR).

• Output: Pure sine wave.

• Battery backup: Minimum 5 minutes at the connected load.

• Protection: Surge, overload and short-circuit protection.

Compatibility: Suitable for the specified computer and its peripherals. General Requirement: Each of the 10 sets must be delivered as a complete, ready-to-use workstation bundle, including the desktop computer, monitor, scanner, and UPS as described above.

Audio/Conference System

All items listed below (002–009) must be fully compatible with one another and shall be delivered, installed, and configured to operate as a single, integrated audio/visual conference system. The vendor is responsible for ensuring seamless interoperability among all components, including but not limited to signal compatibility, connector types, control protocols, and power requirements. The vendor shall verify and demonstrate full system functionality upon installation and shall bear responsibility for identifying and supplying any additional cabling, adapters, or interface hardware required to achieve complete system integration at no additional cost, unless otherwise agreed in writing. All items at a minimum must be at least 220V and Type C/Type F outlet compatible without wall adapters.

002 Microphones

QUANTITY: 2

SPECS:

• Wireless handheld design

• Fully compatible with the receiver specified in Item 003 and integrated into the overall conference audio system

003 Receiver

QUANTITY: 1

SPECS:

• Minimum of 2 channels

• Delivered as a complete set, including transmitter, receiver, and all necessary accessories

(antennas, cables, mounting hardware, power supply, etc.)

• Automatic voltage input range: 100–240 V

• Compatible with the handheld microphones (Item 002) and integrated into the central control unit/mixer signal chain (Items 006–007)

004 Tabletop Conference Microphones

QUANTITY: 10 (1 Chairman unit + 9 Delegate units)

SPECS:

• Wired connection

• Built-in microphone on/off button

• Built-in monitor speaker integrated into each microphone unit

• Fully controllable via, and compatible with, the central control unit (Item 006)

• Configuration:

o 1 unit configured as Chairman microphone o 9 units configured as Delegate microphones

• Must operate as part of the unified conference audio system, with consistent audio routing to the central control unit and mixer

005 Wall-Mounted Speakers

QUANTITY: 4

SPECS:

• Wall-mounted installation, positioned in the corners of the room

• Minimum power output: 20–40 W RMS per speaker

• Wide dispersion pattern to ensure uniform sound distribution throughout the room

• Constructed for permanent, fixed installation

• Electrically and acoustically compatible with the central control unit/amplifier (Item 006) to ensure balanced, system-wide audio output

006 Central Control Unit / Conference Controller

SPECS:

• Functions as the central control unit for the conference microphone system (Item 004)

• Main audio output routed to the amplifier

• Capacity to connect and power a minimum of 4 speakers (Item 005) with sufficient output

• Integrated volume and tone controls

• Built-in overload and short-circuit protection

• Automatic voltage input range: 100–240 V

• Must serve as the central hub ensuring full interoperability among the microphones (Items

002, 004), speakers (Item 005), mixer (Item 007), and display devices (Items 008–009)

007 Audio Mixer

SPECS:

• Minimum of 4 mono input channels plus 1 stereo input channel

• Integrated USB/SD player-recorder

• Built-in Bluetooth connectivity with audio effects

• Phantom power supply: +48V

• Compatible with the wireless receiver (Item 003), central control unit (Item 006), and overall system signal chain to ensure unified operation

008 Multimedia projector

SPECS:

• Minimum brightness: 4,000 lumens

• Resolution: Full HD (1920 x 1080) or higher

• Compatible with standard multimedia input sources (e.g., HDMI, VGA)

• Must be fully integrated with, and compatible with, the audio/conference system (Items 002–

007), including shared audio routing where applicable, to function as part of a unified presentation and conferencing solution

009 Television

SPECS:

• 220V and Type C/Type F outlet compatible without wall adapters.

• Display: 75-inch LED or equivalent.

• Resolution: Minimum 4K UHD (3840 × 2160).

• Refresh rate: Minimum 60 Hz.

• Connectivity: Minimum 3 HDMI ports and 1 USB port.

• Wireless connectivity: Built-in Wi-Fi.

• Audio: Built-in speakers.

• Mounting: Wall-mount compatible, with mounting accessories.

• Must be fully integrated with, and compatible with, the audio/conference system (Items 002–

007), including shared audio routing where applicable, to function as part of a unified presentation and conferencing solution

010 Electronic whiteboard

SPECS:

• 220V and Type C/Type F outlet compatible without wall adapters.

• Interactive Flat Panel / Smart Display

• Detailed technical specifications provided in the attached document (Attachment 1: Technical

Specifications of the Electronic Whiteboard)

• Procured and installed as a standalone unit; not required to be integrated with the audio/visual conference system (Items 002–009)

011 Installation work

SPECS:

This item covers installation services for two distinct scopes of work:

A. Audio/Visual Conference System Installation (Items 002–009)

• Location: Meeting Room/Classroomin Yerevan, Armenia, to be specified upon delivery.

• Scope of work includes:

o Physical installation and mounting of all system components (microphones, receiver, speakers, central control unit, audio mixer, projectors, and televisions) o Cabling, wiring, and connection of all components to ensure full functionality as an integrated system o Configuration and calibration of the system to confirm proper interoperability among all installed components (Items 002–009) o Testing and verification of complete system functionality upon installation, including a demonstration to confirm acceptable performance o Provision of any additional minor materials (e.g., connectors, mounting hardware, cable management) required to complete a fully operational installation, unless otherwise agreed in writing

• The vendor is responsible for ensuring the installed system meets all specifications outlined in Items 002–009 and operates as a single, integrated, fully functional audio/visual conference system suitable for the intended meeting room/classroom use

B. Electronic Whiteboard Installation (Item 010)

• Location: two classrooms, Yerevan, Armenia to be specified upon delivery.

• Scope of work includes:

o Physical mounting and installation of the Interactive Flat Panel / Smart Display o Cabling and connection to power and, if applicable, local network/AV sources o Configuration per manufacturer specifications and the attached technical specification document o Testing and verification of proper functionality, including a demonstration to confirm acceptable performance

• This installation is independent of, and not integrated with, the audio/visual conference system installed under Scope A

WARRANTY: The devices warranty shall be for the duration of two (2) years after delivery of the devices, including corrective maintenance, technical support, if/when needed.

PACKAGING AND MARKING

Packaging and preservation shall be in accordance with best commercial practices to enable shipment to final destination in Armenia to the address specified, without repacking or incurring damage during shipment and handling.

• All materials, component, and equipment offered by the Contractor shall be new, unused and shall not be remanufactured in any manner. Used or remanufactured materials, components and equipment are not allowed nor are they acceptable for use. All replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

• The Contractor shall deliver all materials and supplies to the site in the original packaging bearing the name of the manufacturer and details for proper storage and usage (where applicable). The Contractor shall pack all materials, component and equipment to protect them from damage that can be caused by shipment, transit and rough handling. Damaged materials and supplies must be promptly removed from the premises and new materials, component and equipment sent to Post to replace the damaged one.

Attachment 1

Technical Specifications of the Electronic Whiteboard

Please note that these requirements are minimum, and offerors can offer any equal product with similar or higher specifications.

Interactive Flat Panel / Smart Display

• 75-inch Interactive LCD Display / Electronic Whiteboard

Special Features

• Android 14 OS & Google EDLA Certified — certification ensures compatibility and optimal performance with all Google applications and services (Google Workspace). Users can collaborate in real time, edit documents and share ideas effortlessly.

• Embedded Google Apps

• Access to the Google Play Store and Google Cloud Services directly from the screen.

Supports applications such as Google Drive, Docs, Slides, Chrome, Gmail, Maps, etc.

• USB Viewer — allows files to be displayed directly from a USB stick without using a computer for presentations.

Inputs / Outputs /at least/

Front Interfaces:

• 1 × USB Type-C (Powered 65 W)

• 1 × HDMI IN 2.0 (4K@60 Hz)

• 1 × USB Type-B (Touch)

• 2 × USB Type-A 3.0

• 1 × Audio In (mic)

Rear Interfaces:

Inputs:

• 2 × HDMI IN 2.0 (4K@60 Hz)

• 1 × DisplayPort 1.2

• 3 × USB Type-B 3.0 (Touch)

• 1 × USB Type-C (No power)

• 2 × USB Type-A 3.0

• 1 × USB 3.0 Type-A to Android

Outputs:

• 1 × HDMI OUT 2.0 (4K@60 Hz)

• 1 × Audio Line Out (3.5 mm Jack)

• 1 × SPDIF

Other I/O ports:

• 1 × RS232

• 2 × RJ-45 (1 GB, In × 1 / Out × 1)

• 1 × Power Out Connect (180 W)

• 1 × OPS Slot + 1 × SDM-S Slot + 1 × Camera Slot

• Wi-Fi 6 (802.11 a, b, g, n, ac, ax; 2.4 GHz / 5 GHz; hotspot support)

• Bluetooth 5.2

• Module: Integrated (Replaceable)

• Built-in high-quality speakers: at least 2 × 20 W

• VESA Mount: 800 × 400 mm

• Voltage (power cable included): AC 100–240 V; 50/60 Hz

• Power Consumption: maximum <0.5 W / 120 W (Standby/Standard)

• Aluminum frame

• Net weight: maximum 52 kg

• Wall Mount included

• HDMI 2.0, USB and power cables (EU standard), and remote control included

Attachment 2

List of Equipment

(In accordance with the “TECHNICAL SPECIFICATIONS OF EQUIPMENT &

SERVICES” provided in the TS & SOW document above)

No Item QTY UNIT

1 Desktop Computer set 10 Set

2 Microphones 2 Each

3 Receiver 1 Each

4 Tabletop conference microphones 10 Each

5 Wall-Mounted Speakers 4 Each

6 Central Control Unit / Conference Controller 1 Each

7 Audio Mixer 1 Each

8 Multimedia projector 2 Each

9 Television 2 Each

10 Electronic whiteboard 2 each

11 Installation 1 All

12 Shipping cost directly to Yerevan, Armenia 1 All