COVER LETTER - SOLICITATION NUMBER 19ZA6024PR12253735 FOR EMBASSY COMPOUND PARKING EXPANSION PROJECT m.pdf
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- Attached to
- Parking Lot Expansion Project
- Solicitation number
- 19ZA6024PR12253735
- Issued by
-
Department of State
About this file
This solicitation is for a parking lot expansion project at the U.S. Embassy in Lusaka, Zambia. The project involves expanding three existing parking lots located west of the Chancery building, north of the Utility Building, and in the current staff parking area to add approximately 750 square meters of new parking space. The scope of work includes earthworks, demolishing, concrete works, paving, steel works, painting, minor electrical and plumbing works, tree removal and replanting. The contractor's employees will be escorted by embassy staff while working onsite. The contracting officer's representative will oversee work progress. The project drawings and specifications will be provided. Work will be completed in phases to allow traffic flow during construction, with phasing to be agreed upon with the contractor. Temporary hoarding must also be provided around work sites. The Department of State is the issuing agency for this solicitation.
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Text version
U.S Embassy Lusaka
GSO/Contracting Unit
PO Box 320065
Lusaka, Zambia
Friday March 1, 2024
To: Prospective Offerors
Subject: Request for Quotations Number 19ZA6024PR12253735 for Embassy Compound Parking
Expansion Project.
The Embassy of the United States of America invites you to submit a quotation for Parking
Expansion Project.
If you are interested in submitting a proposal on this project, read the instructions in Section J of the attached Request for Quotations (RFQ).
If you intend to submit a proposal, you should thoroughly examine all documents contained in the solicitation package. The Embassy intends to conduct a site visit (see L.6, 52.236 27) and hold a pre-proposal conference. All prospective offerors who have received a solicitation are invited to attend. The conference will be held at American Embassy Lusaka/USAID, Ibex Hill Road, Stand
694 Lot: 100 Thursday, March 07, 2024, at 10:00am Local Time.
To attend the site visit, send the names and NRC (ID) numbers of not more than two (2) representatives who will attend on or before 10:00pm local time on Wednesday March 06, 2024 to the email address: lusaka-procurement @state.gov
Your proposal must be emailed to; lusaka-procurement@state.gov for the attention of the
Contracting Officer titled “Embassy Compound Parking Expansion Project " on or before Monday
April 1, 2024 at 16:00hrs Local time. No proposal will be accepted after this time.
Complete the OFFER portion of the Standard Form 1442, including all blank spaces, and have the form signed by an authorized representative of your company, or the proposal may be considered unacceptable and may be rejected.
In order for a proposal to be considered, you must also complete and submit the following:
1. Section A and Attachment 2, Proposal Breakdown by Divisions;
2. Section L, Representations and Certifications;
3. Bar Chart illustrating sequence of work to be performed;
mailto:lusaka-gso-contracts@state.gov mailto:lusaka-procurement@state.gov
4. Additional information as required in Section J.
The contract will be a firm fixed price contract, with no adjustment for any escalation in costs or prices of labor or materials. Each offeror will be responsible for determining the amount of labor and materials that will be required to complete the project, and for pricing its proposal accordingly.
Please be advised that each offeror is responsible for furnishing complete information to its subcontractor and suppliers, such as details and quantities required by the drawings and specifications. Subcontractors and suppliers should not be referred to the Embassy or the Architect for determining the amount or quantities of materials required.
The construction completion time is 60 calendar days, commencing on the date on the notice to proceed. In the event of an unauthorized or unexcused delay in completing the project, liquidated damages in the amount of $50 per calendar day will be assessed until substantial completion of the project is achieved.
The Contracting Officer reserves the right to reject any and all proposals and to waive any informality in proposals received. In addition, the Embassy reserves the right to establish a competitive range of one or more offerors and to conduct further negotiations concerning price and other terms before awarding the contract, or to award without discussions.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Please direct any questions regarding this solicitation to Andrew Wright by email: Lusaka-GSO-
Contracts@state.gov, cc: lusaka-procurement@state.gov or by telephone +260 0211 357000 during regular business hours.
Sincerely, Andrew Wright
Contracting Officer https://www.sam.gov/ mailto:Lusaka-GSO-Contracts@state.gov mailto:Lusaka-GSO-Contracts@state.gov mailto:lusaka-procurement@state.gov
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