Cover letter - RFQ No. 19WA8026Q0025 - Delivery of fuel (Diesel) to the U.S. Embassy Windhoek.pdf

This is a Request for Quotes (RFQ) issued by the U.S. Embassy Windhoek for the delivery of diesel fuel. The solicitation number is 19WA8026Q0025, dated August 6, 2026, with quotations due by September 8, 2026, at 17:00 local time. The U.S. Government intends to award a contract or purchase order to the responsible company submitting the lowest acceptable offer, based on initial proposals without discussions, though discussions may occur with companies in the competitive range if necessary.

Prospective quoters must submit sealed quotations to the specified physical address in Windhoek, Namibia, or electronically to windhoekbidsubmission@state.gov. All quotations must be in English and complete. Offerors are required to register in the System for Award Management (SAM) database prior to submission and must complete and submit SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, additional information as required in Section 3, a Disadvantaged Business Association (DBA) insurance quote, and proof of SAM registration. Electronic submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format, with individual file sizes not exceeding 15MB. Questions regarding the solicitation should be directed to the Contracting Officer at whkproc@state.gov.