Cover Letter - Liquid Propane Gas - signed.pdf

U.S. Department of Justice Federal Bureau of Prisons

Office of Financial Management Metropolitan Detention Center Guaynabo

P. O. Box 2008 Cataño, Puerto Rico 00963-2008

July 8, 2026

All Interested Parties:

The Metropolitan Detention Center Guaynabo, Puerto Rico, intends to issue solicitation 15B30626Q0000022 for the procurement of Liquid Propane Gas. The contract Type is a Firm- Fixed Price contract. This acquisition is a 100% small-business set-aside and is restricted to offerors that meet the applicable small-business size standard. Faith-Based and Community-Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible. The Federal Acquisition Regulation (FAR) 4.1102 requires all contractors seeking or currently doing business with the government to be registered with the System for Award Management (SAM) prior to award; information can be obtained at Home | SAM.gov.

Missing, changed, or incomplete data will result in the elimination of your quote from further consideration. MDC Guaynabo will award the responsible vendor(s) whose offer is the most advantageous to the Government. The Government reserves the right to award item by item, or in groups of items, or in aggregate, whichever is most advantageous to the Government by responsive, responsible offerors. Payments will be made using Electronic Fund Transfer (EFT).

The Government reserves the right to utilize the Government purchase card for all transactions with a total order not exceeding $15,000.00. All responsible sources are encouraged to submit a written offer which will be considered for award. The solicitation will be made available on or about July 8, 2026, and will be posted through SAM website, Home | SAM.gov. The quote, signed by an individual authorized to bind the offer, must be submitted to the address contained within the solicitation posting by 2:00PM eastern standard time with a due date of August 4, 2026. The anticipated date of award is August 10, 2026. This package contains all the necessary information for submitting a request for quote for evaluation. Hard copies of the solicitation will not be available. All future information about this acquisition, including solicitation amendments, will also be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition. All quotes must be F.O.B. Destination.

All quotes must be legible, typed is preferable. If the line-item is ineligible due to the handwriting, it will not be considered. Facsimile quotes are not permitted. E-mailed quotes shall be sent to the attention of Shedaly Martinez-Mass, Supervisory Contract Specialist ONLY to:

GUA-BusinessOffice-S@bop.gov https://sam.gov/ mailto:GUA-BusinessOffice-S@bop.gov

The following must be completed and submitted with your offer:

• Information on the third page of this letter.

• Standard Form 1449, Solicitation/Contract/Order for Commercial Items – Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF-149. Please include your telephone number in Block 17a. Quote only items that meet the required specifications as provided.

• Representations and Certifications (FAR 52.212-3(b)) = Prospective offerors are required to submit Annual Representations and Certifications via the On-line Representations and Certifications Application (System for Award Management) at Home | SAM.gov. By submission of a quotation under this solicitation, the quoter acknowledges completion of the annual representations and certifications via ORCA website; the offeror verifies by the submission of the quotation that the representations and certifications currently posted electronically were entered or updated within the last 12 months and are current, accurate, complete and applicable to this solicitation. Submission of your quotation constitutes compliance.

• Vendors should include their Unique Entity Identifier (UEI) in their quote.

Failure to complete the Representations and Certifications can result in non-consideration of your quote.

Prospective quoters are cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, shall result in non-consideration of the quote. Accordingly, all communication prior to award shall be directed to the Contracting Officer in writing.

TO BE CONSIDERED FOR THIS BID, PLEASE SUBMIT THE FOLLOWING

INFORMATION TOGETHER WITH YOUR QUOTE.

Company UEI #: ___________________________

E-mail: ___________________________________ www.SAM.GOV Registration renewal date: ____________

Physical quotes being mailed or delivered must be submitted to the following address:

Mailing Address:

Metropolitan Detention Center Guaynabo Attn: Shedaly Martinez-Mass, Supervisory Contract Specialist P.O. Box 2008

Cataño, Puerto Rico 00963-2008

Hand Carried:

Shedaly Martinez-Mass, Supervisory Contract Specialist, Federal Bureau of Prisons

Metropolitan Detention Center Guaynabo 652 Road 28 Guaynabo, Puerto Rico 00965-5700

Physical Address:

Metropolitan Detention Center Guaynabo Highway 28 Intersection of Road 165 Guaynabo, Puerto Rico 00965-5700

Please do not submit quotes to any other location other than the one listed above. Also, quotes sent to any email address other than GUA-BusinessOffice-S@bop.gov will not be considered.

IMPORTANT: Any quote that is unreadable will not be considered. Any quote without complete information will not be considered, typed is preferable. Quotes received after the 2:00PM deadline will not be considered and will be processed pursuant to Federal Acquisition Regulation FAR 52.212-1(f).

"Quoted prices are firm after the submission deadline. Any modifications or cancellations require approval from the authorized Contracting Officer."

All communications regarding this solicitation, including any of a technical nature, must be made in writing to the Contracting Officer. Questions or comments may be electronically submitted to Shedaly Martinez-Mass at both email smartinez@bop.gov and GUA-BusinessOffice-S@bop.gov to maintain transparency. All inquiries received will be considered and responses will be provided when appropriate.

Respectfully, Shedaly Martinez-Mass, Supervisory Contract Specialist MDC Guaynabo mailto:smartinez@bop.gov