Cover Letter for Solicitation for ammo 5.21.24.docx
DOCX document 47 KB Posted
- Attached to
- 15B11824Q00000007 USP Big Sandy Ammo
- Solicitation number
- 15B11824Q00000007
About this file
This document is a cover letter for a solicitation (Solicitation No. 15B11824Q00000007) issued by the U.S. Department of Justice, Federal Bureau of Prisons for the procurement of various ammunition to be delivered to the United States Penitentiary, Big Sandy in Inez, Kentucky.
The solicitation package contains all the necessary information for offerors to submit price quotes. Quotes must be submitted by 4:00 PM EST on June 4, 2024 and will be evaluated based on price, technical acceptability, and past performance to determine the best value for the government. Awards may be made as single or multiple awards. Offerors are advised not to include any language that would limit the government's ability to award by line item. The preferred method for submitting quotes is via email to BSY-Contracting-S@bop.gov. The government expects all awards to be completed on or around June 4, 2024. The cover letter also emphasizes the critical nature of timely deliveries to avoid potential issues at the prison facility.
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Other files
| File | Type | Posted |
|---|---|---|
| 15B11824Q00000007 AMMO SOL FY 24.pdf |
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U.S. Department of Justice
Federal Bureau of Prisons
United States Penitentiary, Big Sandy
P. O. Box 2067 Inez, Kentucky 41224
May 21, 2024
Re: 15B11824Q00000007
Dear Offeror:
This letter precedes a solicitation package for various ammunition for delivery to United States Penitentiary, Big Sandy, Inez, KY. This package contains all necessary information for you to submit a price quote to the government. The following MUST be completed and submitted with your offer.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items and continuation sheets.
Quoters are advised the government reserves the right to make single or multiple awards based on best value. The Government will award to the responsible quoter(s) whose quote, conforming to the solicitation, is most advantageous to the Government based on best value. Best value will be determined by evaluating each quotation for price, technical acceptability, and past performance. Award may be issued with a Purchase Order. Line item quantities are for delivery as required by USP Big Sandy. Please quote only on those items specified. Do not change the item description or the unit of issue. Do not use phrases such as “minimum award amount”, “All or none”, or any other phrases that would limit the government from awarding by line item. ANY CHANGES TO THE SOLICITATION CAN RESULT IN THE GOVERNMENT REJECTING PART OR ALL OF THE QUOTE SUBMITTED. Be sure to complete blocks 17a, 23, 24, 30a, 30b, and 30c of SF-1449 and the continuation sheets. Please include your telephone number, and email in block 17a.
The completed package shall be returned no later than 4:00 P.M., Eastern Standard Time, June 4, 2024:
Federal Bureau of Prisons USP Big Sandy 1197 Airport Road PO Box 2067 Inez, KY 41224 Attn: James Music, Supervisory Contract Specialist
The preferred method regarding the return of quotes is through email. Email quotations to BSY-Contracting-S@bop.gov
If you have any questions regarding this solicitation, please do not hesitate to contact us at
BSY-Contracting-S@bop.gov
ALL AWARDS ARE EXPECTED TO BE COMPLETED ON, OR AROUND June 4, 2024.
While we acknowledge COVID-19 is affecting us all and how we conduct business, it must be pointed out the serious nature of delays in our receiving food shipments. Simply put, a lack of food can lead to riots in the prison setting.
Short delays happen, that's why Federal Acquisition Clause 52.212-4 is incorporated into every award. 52.212-4(f) defines acceptable delays, but more importantly in our case, it states that the Contractor is responsible for notification of delays, and follow up on those delays. We shouldn't have to reach out and ask where a shipment is, the vendor should be notifying us "setting forth the full particulars in connection therewith."
Every Pre-solicitation, and Solicitation that we post has a letter that explicitly lists our evaluating factors as Price, Technically Acceptable, and Past Performance. Not abiding by the terms of the above said clause will be saved to the Contract File as an example of past performance.
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File details come from the government source that posted it. Updated .