Cover Letter.pdf
PDF 1 MB Posted
- Attached to
- FCI Herlong 3rd Quarter Food Federal contract opportunity
- Solicitation number
- 15B61926Q00000011
- Issued by
- Department of Justice Bureau of Prisons
About this file
This is a solicitation cover letter from the Federal Bureau of Prisons for the acquisition of subsistence products for the Federal Correctional Institution in Herlong, California. The solicitation number is 15B61926Q00000011 and covers FY 26 3rd Quarter subsistence requirements.
Quoters must submit sealed bids by March 10, 2026 at 2:00 p.m. Pacific Standard Time. Email submission to tpolan@bop.gov is authorized and preferred; quoters should request confirmation of receipt. Alternatively, quotes may be mailed to Federal Correctional Institution, Attn: Trevor Polan, Contract Specialist, P.O. Box 900, Herlong, CA 96113-0900, or hand-delivered to 741-925 Herlong Access Road A-25, Herlong, CA 96113. All prospective quoters must be registered in the System for Award Management (SAM) database and include their Data Universal Numbering System (DUNS) number in Block 17a of Standard Form 1449. The Contracting Officer will verify SAM registration prior to award. Quoters are instructed to submit only pages with bid information to reduce paper consumption. All technical questions and communications regarding quote preparation must be directed to the Contracting Officer via email at tpolan@bop.gov, as discussions with Government technical personnel may result in quote disqualification.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 15B61926Q00000011.pdf | ||
| Specs 3rd Quarter FCI Herlong.pdf | ||
| Kosher Specs.pdf |
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Text version
February 24, 2026
RE: 15B61926Q00000011, FY 26 3rd Quarter Subsistence Federal Correctional Institution, Herlong, California
Dear Quoter:
Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons for the acquisition of Subsistence Products for the Federal Correctional Institution, Herlong, California. This package contains all necessary information for submitting a quote.
In accordance with FAR 52.20-7 all potential quoters wanting to do business with the Federal Government must be registered in the System for Award Management (SAM) database. CCR, FedReg, ORCA, and EPLS have migrated into SAM. If you have an active record in CCR, you have an active record in SAM. Failure to maintain current/active registration status may result in elimination from consideration. You may visit https://www.sam.gov/ to register or renew your registration.
Quoters must include their Data Universal Numbering System (DUNS) number in Block 17a of the Standard Form 1449, in accordance with FAR 52-212.1(j). The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database.
Offers are due no later than March 10, 2026 at 2:00 p.m. Pacific Standard Time. Email offers ARE authorized and preferred. The email address is tpolan@bop.gov Please ask for a confirmation of receipt of bid. Failure to receive confirmation indicates bid was not received. The postal mailing address is: Federal Correctional Institution, Attn:
Trevor Polan, Contract Specialist, P.O. Box 900, Herlong, CA 96113-0900. Hand delivery or express mail to 741-925 Herlong Access Road A-25, Herlong, CA 96113. Please note: in an effort to reduce unnecessary paper consumption, you are requested to send only those pages necessary to complete your offer. Please do not send pages in which no bids have been placed, etc. If you are registered in SAM, you need only complete section (l) of FAR Provision 52.212-3.
Quotes must be received no later than the time specified as the deadline for receipt of quotes. Quotes received after the quote deadline will be handled in accordance with FAR 52.212-1(f).
Prospective offerors are also cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the quote. Accordingly, all communications prior to award shall be directed to the Contracting Officer via email to tpolan@bop.gov , in writing at the above address. All questions received will be considered and responses provided, where possible.
Sincerely, Trevor Polan Contract Specialist Attachment
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Institution Herlong, California 96113
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