Cover Letter.pdf
PDF 238 KB Posted
- Solicitation number
- 191N6525Q00119-A00001
- Issued by
-
Department of State
About this file
This is a Request for Quotations (RFQ) issued by the U.S. Embassy in New Delhi for Film Production and Deployment services under solicitation number 191N6525Q00119. The U.S. Government intends to award a contract to the responsible company submitting the lowest-priced acceptable offer, potentially without further discussions. Interested vendors must submit electronic quotations by August 20, 2025, at 1400 hours to newdelhibids@state.gov, including specific required documents such as SF-1449, pricing sections, representations and certifications, and proof of SAM registration.
Key submission requirements include: using MS-Word, MS-Excel, or PDF file formats with a maximum file size of 10 MB, proposals must be in English, and complete attendance information is required for the pre-quotation conference on August 13, 2025, at 10:30 hrs local time at the American Embassy. Potential contractors must be registered in the System for Award Management (SAM) database, with registration required within 30 days of contract award or before submitting the first invoice. Questions about the solicitation should be sent to Seema Luke at lukes@state.gov by August 8, 2025.
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Other files
| File | Type | Posted |
|---|---|---|
| SF30-A00001- Extension for Bid Submission and Script Sharing.pdf |
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Text version
August 6, 2025
Dear Prospective Quoter:
Subject: Request for Quotations number 191N6525Q00119
Enclosed is a Request for Quotations (RFQ) for Film Production and Deployment. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete quotation to pricing portions of the attached document, and submit it electronically at newdelhibids@state.gov
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Questions to be sent to Seema Luke at email id lukes@state.gov by or before August 8, 2025;
1400Hrs along with names of two attendees that would be participating in pre-quotation conference. This information is required for access permission to American Embassy premises.
The Embassy intends to conduct a pre-quotation conference. The pre-quotation conference will be held on August 13, 2025; 10.30Hrs (local time) at American Embassy, New Delhi.
Quotations are due on August 20, 2025; 1400Hrs. No quotations will be accepted after this time.
Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to email id newdelhibids@state.gov please make sure that bids are not sent to a personal email address. Bids submitted at any other email address will be rejected. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10 MB. If the file size should exceed 10 MB, the submission must be made in separate files and attached to separate emails with less than 10 MB each.
For a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Embassy of The United States of America
New Delhi mailto:newdelhibids@state.gov mailto:lukes@state.gov mailto:newdelhibids@state.gov
Contractor shall be registered in the SAM (System for Award Management) database at https://www.sam.gov
If the Offerors is not registered in SAM, it shall be done within 30 days of award of contract or prior to submission of the first invoice. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Contracting Officer https://www.sam.gov/
File details come from the government source that posted it. Updated .