Cover Letter.docx
DOCX document 137 KB Posted
- Attached to
- FCI Herlong 1st Quarter Subsistence Fy 27
- Solicitation number
- 15B61926Q00000018
- Issued by
-
Department of Justice Bureau of Prisons
About this file
This is a cover letter from the Federal Bureau of Prisons soliciting quotations for subsistence products at Federal Correctional Institution (FCI) Herlong, California.
The solicitation (15B61926Q00000018) is a Total Small Business Set-Aside for quarterly subsistence supplies with a NAICS code of 311999 and a small business size standard of 500 employees. The contract type is firm-fixed price, and delivery is required by October 19, 2026, with late deliveries subject to negative performance evaluation. Award will be based on price and past performance, and poor past performance (late, incorrect, or non-delivery) may result in bid rejection. Quotations must be submitted by email to tpolan@bop.gov (the previous email address her-quotes-s@bop.gov is no longer active) no later than September 8, 2026, at 2:00 p.m. Pacific Standard Time. All prospective quoters must be registered in the System for Award Management (SAM) database at https://www.sam.gov/ and must include their Data Universal Numbering System (DUNS) number in Block 17a of Standard Form 1449. The complete solicitation package will be available on or after August 21, 2026, through the SAM beta.gov website at https://beta.sam.gov/, and hard copies will not be provided. All communications regarding the solicitation must be directed to the Contracting Officer, Trevor Polan, via email, and prospective offerors are cautioned against discussing bid preparation with Government technical personnel.
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Other files
| File | Type | Posted |
|---|---|---|
| Specs.pdf | ||
| Delivery Instructions.pdf | ||
| 15B61926Q00000018 with Delivery Instructions.pdf | ||
| Special Instructions.docx | DOCX document |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Institution Herlong, California 96113
August 21, 2026
| RE: | 15B61926Q00000018, FY 27 1st Quarter Subsistence |
| Federal Correctional Institution, Herlong, California |
Dear Quoter:
Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons for the acquisition of Subsistence Products for the Federal Correctional Institution, Herlong, California. This package contains all necessary information for submitting a quote.
In accordance with FAR 52.207-7 all potential quoters wanting to do business with the Federal Government must be registered in the System for Award Management (SAM) database. CCR, FedReg, ORCA, and EPLS have migrated into SAM. If you have an active record in CCR, you have an active record in SAM. Failure to maintain current/active registration status may result in elimination from consideration. You may visit https://www.sam.gov/ to register or renew your registration.
Quoters must include their Data Universal Numbering System (DUNS) number in Block 17a of the Standard Form 1449, in accordance with FAR 52-212.1(j). The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database.
Offers are due no later than September 8, 2026 at 2:00 p.m. Pacific Standard Time. Email offers ARE authorized and preferred. The email address is tpolan@bop.gov Please ask for a confirmation of receipt of bid. Failure to receive confirmation indicates bid was not received. The postal mailing address is: Federal Correctional Institution, Attn: Trevor Polan, Contract Specialist, P.O. Box 900, Herlong, CA 96113-0900. Hand delivery or express mail to 741-925 Herlong Access Road A-25, Herlong, CA 96113. Please note: in an effort to reduce unnecessary paper consumption, you are requested to send only those pages necessary to complete your offer. Please do not send pages in which no bids have been placed, etc. If you are registered in SAM, you need only complete section (l) of FAR Provision 52.212-3.
Quotes must be received no later than the time specified as the deadline for receipt of quotes. Quotes received after the quote deadline will be handled in accordance with FAR 52.212-1(f).
Prospective offerors are also cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the quote. Accordingly, all communications prior to award shall be directed to the Contracting Officer via email to tpolan@bop.gov , in writing at the above address. All questions received will be considered and responses provided, where possible.
Sincerely, Trevor Polan Contract Specialist Attachment image1.wmf
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