Cover Letter.docx
DOCX document 59 KB Posted
- Attached to
- FCI Gilmer FY26 4th Quarter Food
- Solicitation number
- 15B11926Q00000011
About this file
This is a cover letter for a Request for Quotation (RFQ) issued by the Department of Justice Bureau of Prisons Federal Correctional Institution Gilmer for food service items required for the fourth quarter of fiscal year 2026. The solicitation number is 15B11926Q00000011, and all quotations must be submitted electronically to mxfrye@bop.gov no later than 4:00 p.m. on June 11, 2026. Offerors must complete Standard Form 18 blocks 11, 13, 14, 15, and 16, provide original signatures, include their UEI number and email address in block 11b, and attach completed quote sheets with their name and UEI number in the header. All prices must be quoted FOB destination, with deliveries expected between July 1 and July 31, 2026, except for dairy and bread products which require weekly deliveries throughout the quarter based on institutional needs. The government reserves the right to award by line item to responsive and responsible vendors, and past performance will be weighted approximately equally with price in the award decision.
Offerors must maintain active registration in the System for Award Management (SAM.gov), and submission of an offer constitutes compliance with representations and certifications requirements. The government notes that poor past performance, failure to deliver, or failure to meet specifications will be documented and shared with other Bureau of Prisons facilities for future reference. All requirements regarding quantity, delivery dates, specifications, packaging, labeling, and invoicing procedures must be capable of fulfillment prior to submission. Product-related inquiries should be directed to Jared Abrahims, FSA, at 304-626-2500 extension 1250, while general questions may be directed to Melissa Johnston, Supervisory Contract Specialist, at 304-626-2500 extension 2545.
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Other files
| File | Type | Posted |
|---|---|---|
| 15B11926Q00000011 0001.pdf | ||
| 15B11926Q00000011.pdf | ||
| 15B11926Q00000011.pdf |
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Text version
May 28, 2026
RE: 15B11926Q00000011
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Food Service items. This solicitation is due in the Contracting Office no later than 4:00 p.m., June 11, 2026.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up-to-date in the new on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 18 – Request for Quotation. Please complete blocks 11, 13, 14, 15, 16 of the SF 18 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 11b. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
All prices to be FOB destination. Deliveries are expected within July 1, 2026, through July 31, 2026, except dairy and bread which will be weekly deliveries for the quarter. The amounts requested for milk and bread are only estimates for the quarter. The weekly amount may vary each week as it will be based on the institutional need. No deliveries will be accepted prior to July 1, 2026. Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.
All Quotations are to be submitted electronically to: mxfrye@bop.gov.
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 2545.
Sincerely, Melissa Johnston Supervisory Contract Specialist image2.png image1.png
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