Cover Letter - 191T7023Q0025.pdf

U.S. Embassy Rome, Italy

GSO/Acquisitions

Rome, June 21, 2023

Subject: Request for Quotes 191T7023Q0025 AC Replacement at Telephone Unit

Dear Prospective Offeror:

Enclosed is a Request for Quotes (RFQ) for the replacement of an existing air conditioning system serving the Telephone frame unit area located at the Mel Sembler Building, Via Sallustiana 49, Rome Italy. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The Embassy intends to conduct a site visit, and all prospective offerors are invited to attend.

Prospective offerors should e-mail to RomeGSO-AcquisitionsDL@state.gov by June 23, 2023, at 12:00 noon local time, for additional information or to arrange entry to the building. See Section J of the attached Request for Quotation (RFQ).

The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by July 24, 2023 at 12:00 noon local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to RomeGSO-Offers@state.gov.

It is important to make sure the submission is made in specific size and format; in MS Office, o Pdf, or zip formats. The file size must not exceed 25MB. If too large, you may send your offer in separate e-mails. No Certified Mail (PEC) will be accepted.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications mailto:RomeGSO-AcquisitionsDL@state.gov mailto:RomeGSO-Offers@state.gov

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Gavin T Elliott Contracting Officer

Enclosure:

As Stated https://www.sam.gov/