Courthouse Window and Storefront System Replacement.pdf

CARTERET COUNTY GOVERNMENT | COURTHOUSE WINDOW AND STOREFRONT SYSTEM REPLACEMENT

Invitation for Bid No. 100926CHW

Invitation for Bid (IFB)

Carteret County Government

Courthouse Window and Storefront System Replacement

Issued: October 9, 2026

Non-Mandatory Pre-Bid Meeting: October 19, 2026 at 1:00 PM, EST.

Submission Deadline: October 29, 2026 by 11:00 AM, EST.

CARTERET COUNTY GOVERNMENT

Phone: 252-648-7877

Invitation for Bid

Date: 10/09/2026

To: Unlimited Contractors

Project Name: Courthouse Window and Storefront System Replacement Project

Scope of Work:

Carteret County Government is seeking competitive, turnkey proposals to replace select windows and storefront doors at the Carteret County Courthouse facility located at 302 Courthouse Square in Beaufort, North Carolina

(PIN: 730617212200000). The Contractor must provide all labor, materials, equipment, and services necessary for the turn-key completion of the project.

GENERAL SCOPE OF WORK

• Windows: Replacement of approximately 154 existing windows with fixed-pane, impact-rated units.

• Breezeway Doors: Replacement of two (2) existing single storefront doors with sidelights (impact-rated).

• North Breezeway Storefront: Replacement of the existing two-story storefront system on the north side of the breezeway (impact-rated).

• Courtyard Storefront: Replacement of the existing first-story storefront system into the Courthouse courtyard (non-impact rated).

• Courtyard Curtain-Wall Windows: Replacement of two (2) two-story curtain-wall windows into the

Courthouse courtyard (non-impact rated).

• Courtyard Windows: Replacement of fixed-pane windows on the second-story into the Courthouse courtyard (non-impact rated).

• West Curtain-Wall Windows: Replacement of two-story curtain-wall windows on the west wall (impact-rated).

• Glass Tinting: All windows must be factory-tinted to perfectly match the newly replaced storefront system at the District Court entrance.

• Trimming & Finishing: Contractors shall provide all break metal for interior and exterior finishes to trim out all openings cleanly. Break metal must match the new window and storefront door framing. Attachment points around windows must be filled and painted to match.

OCCUPIED COURTHOUSE PHASING AND LOGISTICS

1. GENERAL

The Courthouse will remain occupied and operational during the Work. The Contractor shall plan, sequence, and execute the Work to maintain safe and orderly courthouse operations and to minimize disruption to court proceedings, County staff, attorneys, jurors, visitors, and the public.

2. PHASING AND LOGISTICS PLAN

Before beginning Work, the Contractor shall submit a written Phasing and Logistics Plan for review and acceptance by the County and Engineer. The plan shall identify the proposed sequence of Work, areas to be occupied or restricted, anticipated dates and durations, access routes, material delivery routes, staging areas, debris removal procedures, temporary protection, and measures to maintain courthouse operations.

3. COURT OPERATIONS AND PUBLIC ACCESS

Coordinate all Work that may affect courtrooms, jury areas, offices, public corridors, entrances, exits, restrooms, or other occupied spaces with the County Point of Contact before starting the affected Work.

The Contractor shall not block or obstruct required public entrances, accessible routes, fire exits, emergency egress, corridors, or life-safety systems without prior written approval and an approved alternate arrangement.

The County may require the Contractor to suspend, re-sequence, or perform certain activities during nights, weekends, holidays, recesses, or other periods necessary to avoid interference with court operations. No additional compensation shall be due for normal coordination required by this section unless expressly authorized by Change

Order.

At least 72 hours before planned work that may create significant noise, vibration, odors, restricted access, or other disruption, the Contractor shall notify the County POC and obtain required approval.

4. SECURITY AND ACCESS CONTROL

The Contractor shall comply with all courthouse security procedures established by the County and shall coordinate contractor access, badges, keys, deliveries, and material movement with the County POC.

Workers shall remain within authorized work areas and shall not enter restricted areas except as specifically authorized. The Contractor shall maintain secure barriers around work areas whenever Work is in progress or openings are exposed.

The Contractor shall protect County records, furnishings, equipment, and other property from damage, dust, debris, moisture, and unauthorized access.

5. DUST, NOISE, VIBRATION, AND DEBRIS CONTROL

Provide dust barriers, temporary enclosures, negative-air or other appropriate containment measures where necessary to prevent construction dust and debris from migrating into occupied areas.

Use reasonable methods to control noise and vibration. Activities expected to produce elevated noise or vibration shall be scheduled in coordination with the County and shall not interfere unnecessarily with court proceedings or other critical operations.

Remove debris from the site regularly and maintain clean, safe paths of travel. Do not allow debris, tools, materials, cords, or equipment to create hazards in occupied areas or public circulation routes.

6. TEMPORARY WEATHER PROTECTION

The Contractor shall provide temporary weather protection whenever an opening is exposed or the permanent system is not fully installed and sealed.

No exterior opening shall be left unsecured or inadequately protected at the end of a work period. Temporary protection shall be capable of resisting expected wind-driven rain and shall prevent water intrusion into the building.

The Contractor shall immediately notify the County of any water intrusion or damage and shall take emergency measures necessary to protect the building and its contents.

7. WORK HOURS

Normal work shall be performed during hours approved by the County. Work outside normal hours may be permitted with at least 48 hours’ advance notice and prior County approval. The County may establish restricted work periods for court sessions, hearings, special events, security requirements, or other operational needs.

8. DAILY RESTORATION OF OCCUPIED AREAS

At the end of each workday, the Contractor shall secure the work area, remove loose debris and hazardous materials, restore required access routes, verify temporary weather protection, and leave occupied areas in a clean and safe condition. Any opening that remains incomplete shall be securely protected before the Contractor leaves the site.

9. COORDINATION

The Contractor shall include the costs of phasing, protection, temporary enclosures, dust and noise control, security coordination, daily cleanup, temporary weather protection, and work-hour coordination in their Bids.

CLOSEOUT REQUIREMENTS

1. GENERAL CLOSEOUT

The Contractor shall complete all closeout requirements before Final Completion and final payment. Final

Completion shall not be established until the Work is complete, deficiencies have been corrected, required documentation has been submitted, and the County has accepted the Work in writing.

2. PUNCH LIST AND CORRECTIONS

The County and Engineer will conduct a final inspection and may issue a written punch list identifying incomplete, defective, damaged, or nonconforming Work.

The Contractor shall correct all punch-list items promptly and shall coordinate a reinspection with the County and

Engineer. Punch-list work shall not be considered complete until accepted by the County.

The Contractor shall repair or replace, at no additional cost to the County, finishes, materials, equipment, doors, windows, storefront components, ceilings, walls, trim, flooring, or other building components damaged by the

Contractor or its subcontractors.

3. CLOSEOUT DOCUMENTATION

Submit manufacturer warranties and Contractor warranties for all installed windows, storefront systems, doors, glass, hardware, sealants, coatings, and other warranted materials and equipment.

Submit final product data, operation and maintenance information, approved substitutions, and other required manufacturer documentation for installed products.

Submit as-built drawings or marked-up record drawings showing significant field changes, final locations of concealed conditions affecting the Work, and other information reasonably required by the County and Engineer.

Submit copies of all permits, inspection approvals, certificates, testing reports, and final inspection documentation required for the Work.

Submit final lien waivers/releases and any required Contractor or subcontractor affidavits demonstrating that amounts due for labor, materials, and subcontracted Work have been paid or otherwise properly resolved.

Remove temporary facilities, construction debris, unused materials, protection, signage, equipment, and tools from the site unless otherwise directed by the County.

Restore all affected finishes and adjacent areas to a condition equal to or better than the pre-construction condition, including patching, painting, trim, ceiling systems, flooring, wall surfaces, and other disturbed finishes.

4. FINAL CLEANING AND ACCEPTANCE

Before final inspection, the Contractor shall perform a complete final cleaning of the Work and affected areas.

Glass shall be cleaned of labels, adhesive, sealant residue, fingerprints, dirt, and construction debris. Frames, sills, doors, hardware, storefront systems, adjacent finishes, and work areas shall be clean and ready for occupancy. Final acceptance by the County shall be in writing.

STOREFRONT HARDWARE SCHEDULE

3/6 Hinge, Full Mortise, Hvy Wt T4A3386 US32D MK

1 Electric Power Transfer EL-CEPT 630 SU

1 Fire Rated Rim Exit, Night latch 7100F B MELR CR 632F 626 YA

1 Fire Rated Rim Exit, Exit Only 7100(F) B EO (No Outside Trim) 630 YA

1 Medeco X4 Rim Cylinder Housing 33-07603H 26 MC

1 Medeco X4 Rim SFIC Core 3360006-N-26-BAJ-M MC

1 Surface Closer PR4400 689 YA

1 Kick Plate K1050 12" high CSK BEV US32D RO

1 Door Stop 463-RKW (As Required) US32D RO

1 Gasketing 303AS (Head & Jambs) PE

1 Rain Guard 346C x Width of Frame Head PE

1 Sweep 345AV x Length Required PE

1 Threshold 171A PE

1 Card Reader Provided By Security Supplier OT

1 ElectroLynx Harness QC-C**** x Length Required MK

1 ElectroLynx Harness QC-C1500P MK

1 Position Switch DPS - M / W-BK (SPDT) SU

1 Wiring Diagram Elevation and Point to Point as Specified OT

1 Stanley/ Access Technologies C-4150 / 516812 Stainless ST

1 Stanley ADA Opener M – Force US26D ST

System Type Approved Base

Product (or

Approved Equal)

Rating Requirement Est. Dimensions / Details

Window Replacement Trulite Series

CT501

Impact Rated / HVHZ (ASTM

E1996/TAS 201 & ASTM

E1886/TAS 203)

White aluminum frames; factory-tinted glass; no grids between panes. Includes 1st & 2nd floor Admin bldg, and

E/W sides of 2nd floor hallway.

Courtyard Curtain-

Wall Windows Trulite Series

CT501

Non-Impact Rated Two (2) 2-story curtain-wall windows surrounding the courtyard.

Breezeway Storefront

Entrance Trulite Series

CT501

Impact Rated / HVHZ ~10'10" Tall x 20' Wide with two (2) 3' x 7'2 5/8" doors.

Admin building main entrance.

West Storefront

Breezeway Door Trulite Series

CT501

Impact Rated / HVHZ ~5'11" Wide x 7' Tall with a 3' x 7'2 5/8" door.

East Storefront

Breezeway Door Trulite Series

CT501

Impact Rated / HVHZ ~5'11" Wide x 7' Tall with a 3' x 7'2 5/8" door.

Courtyard Entrance Trulite Series

CT501

Non-Impact Rated Storefront system into the Courthouse courtyard.

West Curtain Wall Trulite Series

CT501

Impact Rated / HVHZ

(Deflection <= L/180; Water max 20 psf per ASTM E331;

Air <= 0.06 cfm/ft² at 6.24 psf per ASTM E283; U-value <=

0.38)

~22' Tall x 16' Wide on the east side of the administrative building entrance.

https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=212090363,211959685, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=211975319,211975297, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=212082617,212033034, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=212082617,212033034, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=211960128, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=211960128, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=212082512, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=212002982, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=212079030,168873931, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=212043211,212042788, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=212043211,212042641, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=212043291,212043018, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=212042136,212040981, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=211954241, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=211954233, https://www.openingsstudio.com/AAOS/AAOS/CutSheetViewer.jsp?IDS=211975386,211975347, ADDITIONAL PROVISIONS

• The Contractor shall field verify all measurements and material quantities.

• Construction schedule shall be coordinated with the County P.O.C., Engineer, and the selected Contractor to avoid disruption to County operations to the extent possible.

• No openings shall be left unsecured overnight. Contractor shall be responsible for providing safety precautions for delineating all work areas including, but not limited to, construction fencing, cones, etc.

• Plywood shall be installed to protect any windows or storefront doors left open during non-working hours.

• The Contractor shall protect all existing ceiling systems throughout the duration of the work. Any damage, alteration, or removal of ceiling components required as a result of the Contractor’s means, methods, or work activities shall be the Contractor’s responsibility and shall be completed at the Contractor’s sole expense. All affected ceiling systems shall be restored to their original condition, or better, to the satisfaction of the County.

• The awarded Contractor shall execute a contract with the County and comply with all Terms and

Conditions and the Agreement for Services.

• Contractor shall remove and dispose of all window treatments at their expense.

• Contractor shall provide full time supervision at all times that work is being completed.

• Repairs for interior repairs to damage caused by installation of the windows and doors shall be included in the contractor’s bid price.

• Any damages caused by the Contractor shall be repaired or replaced at the Contractor’s expense, subject to the County’s discretion.

• The Contractor shall provide a detailed breakdown on company letterhead with this IFB.

• The Contract Documents shall be interpreted together and shall be considered complementary.

Requirements shown or specified in one Contract Document shall be binding as though shown or specified in all Contract Documents. The Contractor shall promptly notify the County and Engineer in writing of any apparent conflict, discrepancy, omission, or ambiguity before proceeding with affected Work.

• The Contractor shall obtain the required permits, if required, give all notices to the County POC (including a copy of any permits), and comply with all laws, ordinances, codes, rules and regulations bearing on the conduct of the work. Permits shall be posted onsite at project location. No time extensions shall be granted or financial consideration given to the Contractor for time or monies lost due to violations of any such ordinance, code, law or regulations that may occur.

A non-mandatory Pre-Bid Conference will be held on-site on October 19, 2026 at 1:00 PM local time. Meeting will begin in the breezeway between the Courthouse and Annex buildings. Interested contractors are highly encouraged to attend. Representatives of OWNER and ENGINEER will transmit to Bidding Document holders of record such Addenda as ENGINEER considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective until provided in writing.

AWARD OF CONTRACT

Carteret County intends to award the contract to the lowest responsible, responsive bidder, taking into consideration quality, performance, and the time specified in the bid for performance of the contract. Carteret County reserves the right to reject any or all bids when determined to be in the best interest of the County.

Because this solicitation constitutes the second advertisement for bids, Carteret County may open, consider, and award the contract to the lowest responsible, responsive bidder even if fewer than three bids are received, in accordance with N.C.G.S. § 143-132.

Key Contacts

Technical Inquiries, Scope & Site Visits:

Mr. John J. Wade, P.E.

Arendell Engineers

1004 Arendell Street, Morehead City, NC 28557

Phone: (252) 622-4338 | Email: john@arendellengineers.com

Proposal Delivery / County Point of Contact (POC):

Mr. Ray Farnum, Project Coordinator

306 Church Street, Morehead City, NC 28557

Phone: 252-241-6913 | Email: Ray.farnum@carteretcountync.gov

Issued Date: October 9, 2026

Non-Mandatory Pre-Bid Meeting: A pre-bid meeting and site visit will be held on-site at 302 Courthouse

Square, Beaufort, NC 28516 on October 19, 2026 beginning at 1:00 PM, EST.

Due Date: Proposals to the attention of Carteret County Government are due no later than October 29, 2026 by 11:00 AM, EST. Sealed proposals shall be delivered and/or mailed to:

Mr. Ray Farnum, Project Coordinator

306 Church Street, Morehead City, NC 28557

Phone: 252-241-6913 | Email: Ray.farnum@carteretcountync.gov

Three copies of sealed proposals shall be mailed, and/or hand delivered to the address of the County

POC shown above, and the sealed envelope shall clearly state the name of this Invitation for Bid. It is the sole responsibility of the Contractor to ensure that their proposal arrives by the designated submission date assigned. Sealed proposals will be opened immediately after the bid submission deadline and read aloud publicly. A 5% bid bond is required. Contractors shall submit their bid in an internal envelope marked bid and in a separate sealed envelope for the bid bond.

October 9, 2026 Invitation to Bid

October 19, 2026 Non-Mandatory Pre-Bid Conference

October 29, 2026 Bid Opening

Mid-November 2026 Anticipated Notice to Proceed (NTP)

300 Days from NTP* Final Completion*

*The project duration time of 300 days will not start until all submittals have been approved, and the materials are on-site.

mailto:john@arendellengineers.com mailto:Ray.farnum@carteretcountync.gov mailto:Ray.farnum@carteretcountync.gov

G E N E R A L C O N D I T I O N S

GENERAL

a) By submitting a bid, the Service Provider (hereinafter referred to as the “Contractor” or “Vendor”) acknowledges that it has carefully reviewed the contract documents, drawings and specifications, has visited and inspected the project site, and has satisfied itself as to the nature and extent of the Work and Services to be performed, as well as all conditions that may affect the performance and completion of the Contract. The Contractor further acknowledges that the Contract is being issued by Carteret County Government (hereinafter referred to as the “County” or “Owner”).

MATERIALS, EQUIPMENT AND EMPLOYEES

a) The Vendor shall, unless otherwise specified, supply and pay for all labor, transportation, materials, tools, apparatus, lights, power, fuel, sanitary facilities and incidentals necessary for the completion of his work, and shall install, maintain and remove all equipment of the construction, other utensils or things, and be responsible for the safe, proper and lawful construction, maintenance and use of same, and shall construct in the best and most workmanlike manner, a complete job and everything incidental thereto, as shown on the plans, stated in the specifications, or reasonably implied there from, all in accordance with the contract documents.

b) All materials shall be new and of quality specified, except where reclaimed material is authorized herein and approved for use. Workmanship shall at all times be of a grade accepted as the best practice of the particular Service involved, and as stipulated in written standards of recognized organizations or institutes of the respective trades except as exceeded or qualified by the specifications.

c) No changes shall be made in the Work except upon written approval and change order by Director, Carteret County General Services. The Contractor shall submit detailed documentation supporting all proposed changes, including cost breakdowns, labor, materials, equipment, overhead, profit, and schedule impacts. Failure to obtain an executed Change Order prior to performing additional Work constitutes a waiver of any claim for additional compensation or additional Contract time.

d) Products are generally specified by ASTM or other reference standard and/or by manufacturer’s name and model number or trade name. When specified only by reference standard, the Contractor may select any product meeting this standard, by any manufacturer. When several products or manufacturers are specified as being equally acceptable, the Contractor has the option of using any product and manufacturer combination listed.

e) However, the Contractor shall be aware that the cited examples are used only to denote the quality standard of product desired and that they do not restrict bidders to a specific brand, make, manufacturer or specific name; that they are used only to set forth and convey to bidders the general style, type, character and quality of product desired; and that equivalent products will be acceptable. Substitution of materials, items or equipment of equal or equivalent design shall be submitted to the architect or engineer for approval or disapproval; such approval or disapproval shall be made by the architect or engineer prior to the opening of bids.

f) If at any time during the Service and completion of the work covered by these contract documents, the conduct of any worker of the various crafts be adjudged a nuisance to the Owner or if any worker be considered detrimental to the work, the Contractor shall order such parties removed immediately from the site.

g) The Contractor shall designate a foreman/superintendent who shall direct the work.

CODES, PERMITS AND INSPECTIONS

a) The Contractor shall obtain the required permits, if required, give all notices, and comply with all federal, state, and local laws, ordinances, codes, ADA requirements, rules and regulations bearing on the conduct of the work under this contract. If the Contractor observes that the drawings or specifications are at variance therewith, they shall promptly notify the Owner in writing. If the Contractor performs any work knowing it to be contrary to such laws, ordinances, codes, rules and regulations, and without such notice to the Owner, he shall bear all cost arising from non-compliance with requirements.

b) All work under this contract shall comply with all local, state, and federal laws, ordinances, codes, rules and regulations bearing on the conduct of work. All work shall conform to the current North Carolina Building Code and other state and national codes as are applicable.

c) The Contractor shall accompany a County designated representative(s) on inspections of the work as scheduled by Carteret County Government. Carteret County Government reserves the right to make determination as to whether service is being performed satisfactorily.

d) All Contractors shall comply with all applicable laws regulating the practice of general contracting as contained in Chapter 87 of the General Statutes of North Carolina. For contracts that are $40,000.00 or more, except for certain specialty work as determined by the licensing board, Contractors are required to become licensed by the NC licensing board.

SAFETY REQUIREMENTS

a) The Contractor shall be solely responsible for the entire site and the construction and service of the same and provide all the necessary protections as required by laws or ordinances governing such conditions and as required by the Owner. They shall be responsible for any damage to the Owner's property or that of others on the job, by himself, his personnel or his subcontractors, and shall make good such damages. They shall be responsible for and pay for any claims against the Owner arising from such damages.

b) The Contractor shall adhere to the rules, regulations and interpretations of the North Carolina Department of Labor relating to Occupational Safety and Health Standards for the Construction Industry (Title 29, Code of Federal Regulations, Part 1926 published in Volume 39, Number 122, Part 11, June 24, 1974 Federal Register), and revisions thereto as adopted by General Statutes of North Carolina 95-126 through 155.

c) The Contractor shall provide all necessary safety measures for the protection of all persons on the work, including the requirements of the AGC Accident Prevention Manual in Construction as amended, and shall fully comply with all state laws or regulations and North Carolina Building Code requirements to prevent accident or injury to persons on or about the location of the work. They shall clearly mark or post signs warning of hazards existing, and shall barricade excavations and similar hazards. They shall protect against damage or injury resulting from falling materials and he shall maintain all protective devices and signs throughout the progress of the work.

COUNTY BADGES AND KEYS

The County may issue the Contractor means of entry by a contractor badge or physical key. In the event a contractor badge is lost, stolen, or otherwise unaccounted for, the Contractor shall be liable for a replacement fee in the amount of two hundred and fifty dollars ($250.00), which may, at the County's sole discretion, be deducted from any payment due to the Contractor. In the event a physical key is lost, stolen, or otherwise unaccounted for, the County shall retain the sole authority to select and engage a certified locksmith to rekey or replace all affected locks and keys. The full cost of such services, including labor and materials, shall be the sole responsibility of the Contractor and may be invoiced to the Contractor and/or deducted from any amount otherwise due under this Contract. The Contractor shall notify the County's Point of Contact (POC) immediately upon discovery of any lost, stolen, or misplaced badge or key. Failure to provide timely notification may result in additional liability for any damages, cost, or security risk incurred by the County as a result of the delay.

ENVIRONMENTAL PROTECTION

a) The Contractor shall comply with all environmental laws and regulations.

b) The Contractor shall immediately clean any fuel, oil, chemical, or hazardous material spill at its sole expense and shall indemnify the County from all resulting damages.

RECORD RETENTION

The Contractor shall retain all project records, payroll records, invoices, delivery tickets, subcontract agreements, correspondence, and supporting documentation for not less than five (5) years following the final payment, or longer if litigation, audit, or claims are pending. They shall also cooperate with the County in responding to lawful public records request.

TAXES

a) Carteret County is not exempt from North Carolina State Sales and Use Taxes on labor, material and equipment to be incorporated in the Work. Said taxes shall be included in invoices submitted by Contractor. Contractor in submitting his invoices shall break out all sales taxes as a separate item and County where purchase was made.

INSURANCE

(a) To the fullest extent permitted by laws and regulations, Contractor shall indemnify and hold harmless the County and its officials, agents, and employees from and against all claims, damages, losses, and expenses, direct, indirect, or consequential (including but not limited to fees and charges of engineers or architects, attorneys, and other professionals and costs related to court action or arbitration) arising out of or resulting from Contractor’s performance of this Contract or the actions of the Contractor or its officials, employees, or Contractors under this Contract or under contracts entered into by the Contractor in connection with this Contract. This indemnification shall survive the termination of this Contract.

(b) In addition, Contractor shall comply with the North Carolina Workers’ Compensation Act and shall provide for the payment of workers’ compensation to its employees in the manner and to the extent required by such Act.

Additionally, Contractor shall maintain, at its expense, the following minimum insurance coverage:

$1,000,000 per occurrence /$2,000,000 aggregate-Bodily Injury Liability, and $100,000 --- Property Damage Liability or 1,000,000 per occurrence /$2,000,000 aggregate-Combined Single Limit Bodily Injury and Property Damage.

(c) The Contractor upon execution of this Contract shall furnish to the County a Certificate of Insurance reflecting the minimum limits stated above. The Certificate shall provide for thirty-(30) days advance written notice in the event of a decrease, termination or cancellation of coverage. Providing and maintaining adequate insurance coverage is a material obligation of the Contractor. All such insurance shall meet all laws of the State of North Carolina. Such insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are authorized by the Commissioner of Insurance to do business in North Carolina. The Contractor shall at all times comply with the terms of such insurance policies, and all requirements of the insurer under any such insurance policies, except as they may conflict with existing North Carolina laws or this Contract. The limits of coverage under each insurance policy maintained by the Contractor shall not be interpreted as limiting the CONTRACTOR’s liability and obligations under the Contract.

INVOICE FOR PAYMENT

a) Payment will be made in one lump sum within thirty (30) consecutive days after acceptance of the work, unless otherwise agreed upon, and the submission both of notarized Contractor's affidavit and copies of invoices, which are to include the contract, account and job order numbers.

b) Each invoice shall note the amount of Sales Tax paid by the Contractor, contain release of lien from subcontractors and vendors for prior invoices paid, and contain a notarized Contractor’s affidavit.

c) The Contractor's affidavit shall state, "This is to certify that all costs of materials, equipment, labor, and all else entering into the accomplishment of this contract, including payrolls, have been paid in full."

d) Executed contract documents, insurance certifications and, upon completion and acceptance of the work, invoices and other information requested are to be sent to:

Mr. John J. Wade, P.E.

Arendell Engineers 1004 Arendell Street

Morehead City, NC 28557 Phone: (252) 622-4338

Email: john@arendellengineers.com

e) It is imperative that contract documents, invoices, etc., be sent only to the above address in order to assure proper and timely delivery and handling.

mailto:john@arendellengineers.com

CLEANING UP

a) The Contractor shall keep the sites and surrounding area reasonably free from rubbish at all times and shall remove debris from the site from time to time or when directed to do so by Carteret County. Before final inspection and acceptance of the project, the Contractor shall thoroughly clean the sites, and completely prepare the project and site for use by Carteret County.

INSPECTION RIGHTS

a) The County, its representatives, its third-party vendors, and inspectors shall have unrestricted access to the work at all reasonable times.

b) The Contractor shall provide access to all facilities related to the Contract.

c) Inspection shall not relieve the Contractor of responsibility for defective Work.

GUARANTEE

a) The Contractor shall unconditionally guarantee materials and workmanship against patent defects arising from faulty materials, faulty workmanship or negligence for a period of twelve (12) months following the final acceptance of the work and shall replace such defective materials or workmanship without cost to the owner.

b) Where items of equipment or material carry a manufacturer's warranty for any period in excess of twelve (12) months, then the manufacturer's warranty shall apply for that particular piece of equipment or material. The Contractor shall replace such defective equipment or materials, without cost to the owner, within the manufacturer's warranty period.

Warranty begins upon Final Acceptance.

c) Additionally, the owner may bring an action for latent defects caused by the negligence of the Contractor, which is hidden or not readily apparent to the owner at the time of beneficial occupancy or final acceptance, whichever occurred first, in accordance with applicable law. The Contractor shall respond within 24-hours for emergencies and make corrections within three (3) business days. Failure to correct items within this timeline shall allow the County to repair and back-charge the Contractor.

CONTRACTOR-SUBCONTRACTOR RELATIONSHIPS

The Contractor agrees that the terms of these contract documents shall apply equally to a subcontractor as to the Contractor, and that the subcontractor is bound by those terms as an employee of the Contractor. All subcontractors are subject to approval by the County. No subcontractor may be substituted without prior written approval.

EQUAL OPPORTUNITY

The Contractor shall comply with all applicable Federal, State, and Local laws prohibiting discrimination in employment and shall not discriminate against any employee or applicant for employment on the basis of any protected characteristics provided by law.

UTILITIES

a) Temporary utilities services are furnished at Contractor’s expense unless otherwise noted. (i.e.; power, water, sewer, steam, telephones, portable toilets, trash containers, etc.)

b) When digging or trenching on or adjacent to County property, a 48-hour notice is required to locate existing underground utilities. Contractor must contact the County POC as well as the NC One Call Center (1-800-632-4949) for public utilities.

c) Private location services shall be the Contractor’s responsibility unless specifically noted within the RFP.

INSTRUCTIONS FOR WORKING ON COUNTY PROPERTY

1. They shall wear an identification badge and/or distinct uniform provided by the Contractor at all times while on County premises.

2. They shall be of good integrity and character.

3. They shall report any property loss or damage to their supervisor immediately. The supervisor shall report such damage or loss within 24 hours to Carteret County Government in writing, specifying the location, time and extent of the damage or loss. Failure to report such damage or loss, as required, may be construed as default of the contract.

4. They shall not engage in idle or unnecessary conversation with County employees, other employees of the Contractor, tenants, or visitors to the building(s).

5. They shall abide by the rules and regulations set forth by Carteret County Government which affects the performance of the work.

6. They shall not remove any article or materials from the premises, regardless of its value or regardless of any employee’s or tenant’s permission. This is to include the contents of any item found in trash containers or trash cans designated for that purpose.

7. They shall be respectful and use appropriate language at all times.

8. They shall not carry any weapons, alcoholic beverages, drugs (except those prescribed by a physician) while on

County premises.

BID SECURITY AND PERFORMANCE AND PAYMENT BONDS

Each bid must be accompanied by bid security in an amount equal to at least five percent (5%) of the total bid amount, as required by N.C.G.S. § 143-129(b). Bid security may be provided in the form of a cashier’s check, certified check, or bid bond executed by a corporate surety authorized to do business in North Carolina. Cash will not be accepted.

The bid security shall be enclosed in a separate sealed envelope clearly marked “Bid Security” and submitted together with the sealed bid package by the bid submission deadline.

The successful bidder shall furnish a Performance Bond and a Payment Bond, each in an amount equal to one hundred percent (100%) of the awarded contract amount, in accordance with N.C.G.S. § 44A-26. The bonds must be executed by a surety company authorized to do business in North Carolina and submitted within ten (10) days after award and before execution of the contract.

Failure of the successful bidder to execute the contract or provide the required Performance Bond and Payment Bond within the specified timeframe may result in forfeiture of the bid security and award of the contract to the next lowest responsible, responsive bidder.

E-VERIFY EMPLOYER COMPLIANCE

The Contractor represents and warrants that it, and all of its subcontractors, comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. For purposes of this section, the terms "Contractor," "subcontractor," and "comply" shall have the meanings set forth in N.C. Gen. Stat. § 153A-449(b). The County is relying upon this representation in entering into this Contract. If any portion of this provision is determined to be unenforceable or invalid, it shall be deemed modified to the minimum extent necessary to comply with applicable law.

SUPERINTENDENT

The Contractor shall employ a competent superintendent who shall represent the Contractor and have the authority to make field decisions necessary for performing the work. Competency must be demonstrated by performing high quality service work on time according to Contractor’s approved schedule.

RIGHT TO REJECT PERSONNEL

The County may require the immediate removal from the Project of any employee, subcontractor, or representative of the Contractor whose conduct, competence, safety practices, or performance is determined by the County to be unacceptable.

Such individual shall not return to the Project without the County’s written approval. The County reserves this right without financial impact.

TIME OF PERFORMANCE

Time is of the essence in the performance of this Contract. The Contractor shall commence and complete the work within the time specified in the contract documents. Failure to maintain the agreed schedule without written approval from the County may constitute a material breach of the Contract and may result in termination for default, assessment of damages, withholding of payment, or any other remedies available under law or this Contract.

The Contractor shall commence work to be under this Contract on an agreed upon project schedule between the County and Contractor, to be specified in written order from the County and or shall fully complete all work hereunder no later than no more than 300 days once materials are on-site.

In the time allotted above the contractor shall complete all work. For each day in excess of the above date, the Contractor shall pay the Owner the amount of One-Thousand Dollars ($1,000.00) as liquidated damages reasonably estimated in advance to cover the losses to be incurred by the Owner should the Contractor fail to complete the Work within the time specified.

If the Contractor is delayed at any time in the progress of his work by any act or negligence of the Owner, his employees or his separate contractor, by changes ordered in the work; by abnormal weather conditions; by any causes beyond the Contractor's control or by other causes deemed justifiable by Owner, then the contract time may be reasonably extended in a written order from the Owner upon written request from the contractor within ten days following the cause for delay.

RIGHT TO WITHHOLD PAYMENT

The County may withhold payment for: defective work, incomplete work, unresolved warranty items, failure to submit required documents, damage to County property, unpaid subcontractors, pending claims.

SUSPENSION

The County may suspend work without terminating the contract. During any suspension, the Contractor shall protect all completed work, maintain the Project in a safe condition, and shall not be entitled to additional compensation unless expressly authorized in writing by the County.

CONTRACTOR PERFORMANCE EVALUATION

The County reserves the right to evaluate Contractor performance throughout the Project and upon completion. Performance evaluations may consider quality of workmanship, schedule adherence, responsiveness, safety, cooperation, warranty performance, and contract compliance, and may be considered in determining responsibility for future County procurements to the extent permitted by law.

SUMMARY OF PAPERWORK

SAMPLE SERVICE AGREEMENT

Attached is a Sample Service Agreement that describes the County’s contractual terms and conditions to include insurance requirements. The successful Supplier will be required to enter into a service agreement with the County. Any exceptions to the terms and conditions of the Service Agreement must be documented and submitted with bid. In addition, any additional required language, terms or conditions must be submitted with the bid.

FORMAT FOR BID SUBMISSION

AT BID OPENING

1 – Submit Certificate of Insurance for Liability and Worker’s Compensation.

2 – Submit company W-9.

3 – Submit Iran Divestment Act.

4 – Submit Subcontractor Form, if applicable.

5 – Submit Supplier Exemption Form.

6 – Submit Certification Regarding Debarment and Suspension Form.

7 – Submit E-Verify Compliance Affidavit.

8 – Complete highlighted Bid and Contract lines.

9 – Provide material submittals and timelines, if applicable.

10 – Submit Bid Bond.

11 - Sign and Submit Service Agreement.

AFTER AWARD

1 – Submit Project Timeline and Schedule.

2 – Sign and Submit Notice to Proceed/Letter of Award.

3 – Submit Performance Bond

FINAL PAYMENT

1 – Submit invoice only after accepted work is complete.

2 – Submit completed Sales Tax Summary and Detail forms, state “None” if applicable.

3 – Submit Contractor’s Warranty Letter, state date of acceptance agreed with owner.

4- – Submit Contractor’s Affidavit Letter.

5 – Submit Closeout Documentation.

IRAN DIVESTMENT ACT CERTIFICATION

REQUIRED BY N.C.G.S. 147-86.59

As of the date listed below, the vendor or bidder listed above is not listed on the Final Divestment List created by the State Treasurer pursuant to N.C.G.S. 147-86.58.

The undersigned hereby certifies that he or she is authorized by the vendor or bidder listed above to make the foregoing statement.

Signature Date

Printed Name Title

Notes to persons signing this form:

N.C.G.S. 147-86.59(a) requires this certification for bids or contracts with the State of

North Carolina, a North Carolina local government, or any other political subdivision of the State of North Carolina. The certification is required at the following times:

• When a bid is submitted

• When a contract is entered into (if the certification was not already made when the vendor made its bid)

• When a contract is renewed or assigned

N.C.G.S. 147-86.59(b) requires that contractors with the State, a North Carolina local government, or any other political subdivision of the State of North Carolina must not utilize any subcontractor found on the State Treasurer’s Final Divestment List.

The State Treasurer’s Final Divestment List can be found on the State Treasurer’s website at the address www.nctreasurer.com/Iran and will be updated every 180 days.

E-VERIFY COMPLIANCE AFFIDAVIT

STATE OF NORTH CAROLINA

COUNTY OF ________________________

I, the undersigned, being duly authorized by and on behalf of ________________________________ (the "Contractor"), after first being duly sworn, depose and say as follows:

1. I am authorized to sign this affidavit on behalf of the Contractor.

2. As of the date of this affidavit, the Contractor employs the following number of employees (check one):

[ ] Less than 25 employees

[ ] 25 or more employees

3. The Contractor understands and complies with the requirements of Article 2 of Chapter 64 of the North Carolina General

Statutes, which requires employers with 25 or more employees to use the federal E-Verify program to verify the work authorization of newly hired employees.

4. The Contractor shall keep all records demonstrating compliance with E-Verify on file for the duration of the contract.

Contractor Name: ________________________________

Authorized Representative: ________________________

Title: ________________________________

Signature: ____________________________

Date: ________________________________

NOTARY SEAL:

Subscribed and sworn before me this _____ day of ____________, 20____.

Notary Public: ________________________________

My Commission Expires: ________________________

Vendor Name: ______________________________________________________________________

Contact Information: _________________________________________________________________

References

Provide at least three (3) references

Company Name: _____________________________________________________________________

Address: ___________________________________________________________________________

Type of Business: ____________________________________________________________________

Contact Person: _____________________________________________________________________

Type of Business: ____________________________________________________________________

Type of Business: ____________________________________________________________________

SAMPLE ONLY – do not fill in

AGREEMENT FOR SERVICES

THIS AGREEMENT FOR SERVICES (“Agreement”) is made this [________] of [_____________], 2026 (the “Effective Date”), by and between the County of Carteret, a North Carolina municipal corporation (the “County”), and [SERVICE PROVIDER], a(n) [STATE OF SERVICE PROVIDER'S INCORPORATION/ORGANIZATION] [SERVICE PROVIDER’S TYPE OF BUSINESS

ENTITY]2 (“Service Provider”). The County and Service Provider are at times collectively referred to hereinafter as the

“Parties” or individually as a “Party”.

WHEREAS, the County desires to engage Service Provider to provide the services described on Exhibit A attached hereto, together with an additional service reasonably implied and inferred therefrom or customarily provide in the performance of services of the nature to be provided by Service Provider pursuant hereto (the “Service”); and

WHEREAS, Service Provider desires to render the service in accordance with this Agreement, and has the experience, staff, and resources to perform such Service.

NOW THEREFORE, the County and Service Provider, in consideration of their mutual covenants and other good and valuable consideration, the sufficiency and receipt of which is hereby acknowledged, hereby agree as follows:

SECTION I. ENGAGEMENT OF SERVICE PROVIDER

A. Engagement- Service Provider shall perform the Service and the County shall pay Service Provider for the

Performance of such Service as set forth herein.

B. Independent Contractors- The relationship between the Parties shall be that of independent Contractors. Without limiting the generality of the foregoing, the Parties acknowledge and agree that Service Provider, its employees, subcontractors, and suppliers are not individually or collectively to be deemed an employee or employees of the

County under any circumstances. Furthermore, nothing in this agreement shall under any circumstances be construed to make the County and Service Provider joint venturers, partners, or parties to similar relationships with each other.

SECTION II. PROVISION OF THE SERVICES

1 E.g., “Acme Consulting, Inc.”, “XYZ Professional Services, LLC”, “John Q. Public”, etc. The Service Provider's full legal name should be used here and on the signature page, including the “Inc.”, “LLC” or other designation indicating the type of entity if Service Provider is an entity (e.g., “Acme Consulting, Inc.” rather than “Acme Consulting”).

2 E.g., corporation, professional corporation, limited liability company, professional limited liability company, limited liability partnership, etc. Note that the legal name should give some indication regarding the type of entity—i.e., “Inc.” or “Corp.” or

“Corporation” = a corporation; “LLC” = a limited liability company; “LLP” = a limited liability partnership. If Service Provider is an individual, replace the last two bracketed placeholders in this paragraph with the following: “individual resident of the State of

[SERVICE PROVIDER'S STATE OF RESIDENCE]”.

A. Provision of the Services- Service Provider will provide the Services in accordance with the terms and conditions of this Agreement.

B. Fees- The County will pay Service Provider for provisions of the Services consistent with the hourly rates and/or fixed amounts set forth on Exhibit A, with the total payment to Services Providers under this Agreement not to exceed

C. Additional Services- Any work required by the County but which goes beyond the scope of the services will be classified as “Additional Services.” Additional Services will be negotiated on an individual project basis and, if such negotiations are successful, will be governed by an amendment to this Agreement or a new separated agreement between the Parties.

SECTION III. RESPONSIBILITIES OF SERVICE PROVIDER AND COUNTY

A. Service Provider’s Responsibilities

1. Service Provider shall be responsible for the quality, technical accuracy, and the coordination of all Services

(including all related deliverables (the “Deliverables”)) furnished by Service Provider under this Agreement.

2. The Services shall be performed consistent with the schedule, if any, set forth on Exhibit A. If no such schedule is set forth on Exhibit A, the Services shall be provided within a reasonable time established by the

County. Service Provider agrees to provide progress reports regarding its performance of the Services in a format acceptable to the County and at intervals established by the County.