Courier_Services.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

COURIER SERVICES

Heather Sweet, Management Analyst I

Procurement Services Division

4420 Mercantile Ave,Naples, FL, 34119 heather.sweet@colliercountyfl.gov

(239) 252-5687

Quick Quote Title: Courier Services

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

1. QUICK QUOTE

Courier Services

Release Project Date: September 20, 2024

Question Submission Deadline: September 26, 2024, 10:00am

Response Submission Deadline: September 30, 2024, 12:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Utilities Finance Operations Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

Services shall commence on 10/01/2024 and terminate on 10/01/2025 at 6:00am EST.

Prices provided shall be all inclusive and remain firm through 09/30/2025.

Surcharges will not be accepted and should be incorporated into the pricing structure.

The purchase order term, if an award is made is intended to be for a recurring service.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

https://procurement.opengov.com/portal/collier-county-fl

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

5.1. Courier Service RFQ

The intent of this Request for Quote is to obtain daily courier services as noted in the separate attachment, Courier Service Schedule, as well as standard and urgent courier service requests on an as-needed basis. The Contractor shall provide all necessary labor, equipment, materials and supplies necessary to handle the items requiring courier service. All-inclusive daily rate shall include the total labor cost including, but not limited to, the hourly employee pay rate, insurance, Contractor’s overhead, profit, employee-related taxes, and all costs associated with the employee travel including cost of vehicle, mileage, fuel charges and any other surcharges.

Courier service items may include, but shall not be limited to, various types of mail and interoffice envelopes as well as locked cash deposit bags. Refer to the Courier Service Schedule (a separate attachment to this solicitation).

The driver will provide a signature form to verify pickup and delivery to Utility Billing and Customer Service for our records at each pick up. In addition, empty bags will be picked up daily from the Mercantile location and delivered to original location on next business day.

5.2. Availability and Required Services

The Contractor shall provide a company contact name, phone number and email address for normal business hour requests and for urgent requests. The Contractor shall be available twenty-four (24) hours per day, 365 days per year. No service required on County observed holidays.

Pick up cash deposits and envelopes from drop box between 8am and 11am and deliver no later than noon the same day to Mercantile.

In addition, empty bags will be picked up daily from Mercantile and delivered next business day to original location.

Board of County Commissioners Holiday Observed Dates

Veteran’s Day Monday November 11, 2024

Thanksgiving Day Thursday November 28, 2024

Day after Thanksgiving Friday November 29, 2024

Christmas Eve Tuesday December 24, 2024

Christmas Day Wednesday December 25, 202

New Year’s Day Wednesday January 1, 2025

Martin Luther King, Jr. Day Monday January 20, 2025

President’s Day Monday February 17, 2025

Memorial Day Monday May 26, 2025

Independence Day Friday July 4, 2025

Labor Day Monday September 1, 2025

5.3. Assignment of Work

The County will issue a purchase order. No work shall be performed until the Contractor is in receipt of an approved purchase order.

If work extends beyond a new fiscal year (Oct 1st ) a Purchase Order may be extended at the request of the County Representative per the requirements and approval of the County’s Finance Division.

Non-Urgent Request Non-urgent requests outside of the Courier Service Schedule shall be requested from the County via e-mail or by phone call. The

Contractor shall acknowledge non-urgent requests via e-mail or phone call within four (4) hours of the initial request. The Contractor shall pick-up and deliver non-urgent requests within twenty-four (24) hours of the initial request by the County for On-Call locations.

Urgent Request The Contractor shall acknowledge the urgent request via e-mail or phone call within one (1) hour of the initial request. The Contractor shall pick-up urgent requests within two (2) hours of the initial request by the County and deliver within one (1) hour of pick-up unless additional time is approved by the County.

5.4. Damages

The Contractor is responsible for any damage to the County property or third-party property caused by the Contractor or their employees. Restoration shall be made to the County’s satisfaction in a timeframe approved by the County. The County reserves the right to withhold Contractor payments until damages are remedied to the County’s satisfaction.

5.5. Safety

The awarded Contractor shall comply with all Occupational Safety and Health Administration (OSHA) as well as any applicable federal, state and county regulations associated with the handling and transport of the courier items while performing work under the resultant

Purchase Order(s). The Contractor shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the service areas.

5.6. Legal Requirements

The Contractor shall maintain all applicable licenses and insurances required by all local, state, and federal regulatory agencies.

The Contractor must supply copies of the following current and valid documentation prior to a Purchase Order being issued:

• E- Verify

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$100,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form https://apps.fldfs.com/bocexempt/

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$300,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

6.7. Other Insurance as noted:

Crime employee dishonesty $50,000 per occurence

7. PRICING PROPOSAL

DAILY RATE

Provide a daily rate for each location

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Utility Billing & Customer Service-

Pick up from 11985 Collier Blvd deliver to 4420 Mercantile Ave daily

252 Daily

2 Utility Billing & Customer Service-

Pick up from 2335 Orange Blossom

Dr. deliver to 4420 Mercantile Ave daily.

252 Daily

3 Provide rate for non-urgent pick up during working hours 1 Hourly

4 Provide rate for urgent pick- up work outside of regular daily services.

1 Hourly

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Contractor must supply current and valid E-Verify documentation*

Please confirm

☐ Please confirm

*Response required