county of mchenry Bid 26-9394 sign materials 2027.pdf

McHenry County Procurement Division 2200 N Seminary Avenue, Woodstock, IL 60098

BID 26-9394 SIGN MATERIALS 2027

Introduction The County of McHenry is seeking bids from interested and qualified sign material providers, subject to continuing need and availability of funds. All specifications provided herein.

Contact Information D. M. Leonard, C.P.M., Assistant Procurement Manager, E-Mail: DMLEONARD@MCHENRYCOUNTYIL.GOV

The attention of bidders is directed to the McHenry County Purchasing Ordinance. This Ordinance is incorporated by reference into this bid as if it were contained herein. Should there be a conflict between any instruction or information and the Purchasing Ordinance, the Purchasing Ordinance will take precedence.

All communication regarding this solicitation, between the date of issue and date of award, is required to go through the Procurement contact shown above. Unauthorized contact with other McHenry County staff, officers, or consultants is strictly forbidden.

ELECTRONIC COMMUNICATIONS REQUIRED.

Submission Requirements:

• Mandatory Bid Pricing EXCEL SHEET (separate sheet) ***

• Mandatory References Page (included herein)

• Mandatory Certifications Page (included herein)

• Mandatory Signature Page (included herein)

• Mandatory W9 (link provided on bid page)

• Bids shall be SUBMITTED ELECTRONICALLY (scan your bid file and upload PDF and separate Excel sheet, if applicable) using the menu link, "Submit Your RFP, RFQ, or Bid". All RFP, RFQ and Bids must clearly include the Bidder Name, Bid Number & Title.

YOUR BID IS SUBMITTED SUCCESSFULLY WHEN “Uploaded” appears

• No submissions will be accepted after the time specified. Late submissions shall be rejected. The County of McHenry cannot be held responsible for any delay in the transmission of submissions.

Schedule of Events

August 26, 2026 Solicitation Available Online

September 9, 2026 Questions due no later than 12:00 PM CST. Submit via email to

DMLEONARD@MCHENRYCOUNTYIL.GOV

September 14, 2026 Addendum posted to the County’s web page no later than 4:00 PM CST

September 21, 2026 Electronic Bid Submissions due ONLINE, no later than 9:00 AM CST Do not submit via email

September 21, 2026 Public Bid Opening conducted via Microsoft Teams Webinar at 1:00 PM CST.

Details on web page. NO ONSITE public bid opening.

General Information

Acceptance of Options:

Options included in solicitation will be reviewed, accepted, or rejected based on what is in the best interest of McHenry County. Accepted Options will be identified in the Owner-Contract Agreement or by Change Order if agreed upon after the Award of the Contract. The County reserves the right to accept or decline Options to determine the lowest responsive, responsible submission.

Digital Materials:

All digital and printed public-facing materials and engagement events produced for this project must meet the requirements of Title II of the Americans with Disabilities Act and the Web Content Accessibility Guide (WCAG) 2.1, Level AA.

Freedom of Information Act:

Individuals or firms are to submit one ELECTRONIC submission. All data and documentation submitted as part of this request shall become the property of McHenry County. After a contract is executed, all submissions, responses, and documents/materials shall be considered public information and will be made available for inspection in accordance with the Illinois Freedom of Information Act.

Your company may provide a redacted version of your submission which will be used for FOIA purposes.

SCOPE OF WORK AND SPECIFICATIONS

McHENRY COUNTY DIVISION OF TRANSPORTATION

SPECIAL PROVISIONS 2027 SIGN MATERIALS

Provide sign materials to the McHenry County Division of Transportation, 16111 Nelson Road, Woodstock, IL, for 2027 according to the following special provisions, subject to continuing need and availability of funds. PURCHASE ORDERS FOR THIS BID WILL BE ISSUED IN DECEMBER 2026.

Unit prices shall remain in effect until November 1, 2027.

A unit price is required on all items in the groups listed below.

Bidders are not required to bid on all groups Award will be given to the lowest responsible bidder by GROUP.

THIS BID MAY BE AWARDED TO MULTIPLE BIDDERS

All quantities listed in the Schedule of Prices are estimated quantities. The County reserves the right to add or deduct from the quantities shown on the Schedule of Prices.

SUMMARY OF GROUPS:

1. TELESCOPING STEEL SIGN POSTS & U-CHANNEL

2. ALUMINUM BLANKS

3. SIGN MATERIAL ROLL GOODS

4. SIGN FACES

5. PRINTER SUPPLIES

6. ROLL UP WARNING SIGN ASSEMBLIES

7. TRAFFIC CONTROL DEVICES

8. SIGN MOUNTING HARDWARE

9. SIGN FABRICATION TOOLS

10. ALUMINUM CHANNEL

Group 1: TELESCOPING STEEL SIGN POSTS & U-CHANNEL:

The telescoping steel sign supports shall conform to section 1093 of IDOT’s Standard Specifications for Road and Bridge Construction (2016).

Revised paragraph 3 in section 1093.01 (c).

Paragraph 3. Holes 7/16+or-1/64-inch in diameter will be spaced one inch on centers on all sides for the entire length of the posts. Holes shall be on the centerline of each side in true alignment and opposite each other to accept a 3/8-inch through the post at any location. The post shall have a smooth galvanized finish applied either before or after forming.

The size of the posts and bases are listed below.

• 12-foot x 2” x 2” steel posts shall be 14-gauge galvanized steel

• 14-foot x 2” x 2” steel posts shall be 14-gauge galvanized steel

• 16-foot x 2’’ x 2’’ steel post shall be 12-gauge galvanized steel

• 3-foot x 2 ¼” x 2 ¼” steel winged anchor/base shall be 12-gauge galvanized steel

• 42” x 2 ¼” x 2 ¼” steel anchor/base (no wings) shall be 12-gauge galvanized steel

The winged anchors shall be constructed by using a standard tubular anchor and welding metal triangular fins on each corner of the tubular base. The four triangular fins shall be approximately 10” long by 4” wide mounted at approximately 9” from the top of the anchor for the 3-foot anchors.

The successful bidder shall request a certified report showing test results of the cast or heat analysis and chemical analysis. The report shall also include the purchase order number, ASTM designation number and cast or heat number representing the material. A copy of this report shall be sent to the County Engineer prior to or upon delivery.

The delineator posts shall be U-shaped Galvanized Steel Delineator Posts (IDOT Type C) of varying lengths indicated on the proposal, weigh 1.12 lbs. per foot, holes 3/8” in diameter 1-inch from the top on 1-inch centers for the entire length of the post per IDOT Highway Standard 720011-01 and the requirements of section 1006.29 of IDOT’s Standard Specifications for Road and Bridge Construction (2016). The delineator posts shall have a natural galvanized finish and shall not be painted.

When the Metal Posts and Bases arrive at the County Yard, County personnel will check for galvanization, chromate conversion coating and crosslinked polyurethane acrylic exterior coating, hole size, hole spacing, wall thickness tolerance, weight and length. All deliveries shall be made within “30” days upon receipt of any order. Deliveries shall be made before 2:00 P.M. on any weekday. All posts are to be delivered to the County Yard via flat bed truck.

Group 2: ALUMINUM BLANKS The sign blanks material shall conform to section 1090 of IDOT’s Standard Specifications for Road and Bridge Construction (2016). The sign blanks up to and including 9 square feet in area shall be type 1: 0.080+or-gauge sheet aluminum with a tolerance of +or-0.004. The sign blanks over 9 square feet in area shall be type 2: 0.0125+or- gauge sheet aluminum with a tolerance of +0.007.

Any exceptions to the gauge thickness of the blanks stated above shall be listed in the schedule of prices for a specific blank.

Domestic metal shall be used. All other blanks shall have 3/8-inch diameter mounting holes, and shall be drilled as per enclosed diagrams except as noted on the diagram sheets. The supplier shall furnish a one square foot sample of the metal together with a certificate that the sign blanks are made from the same lot or heat number of metal represented by the sample. If more than one lot or heat number is involved, a one square foot sample shall be furnished for each lot or heat number.

Blank specifications can be found in the MCDOT SHS Blank Standards Modified 2025 attached documents

All deliveries shall be made within “30” days upon receipt of any order. Deliveries shall be made before 2:00 P.M. on any weekday.

Group 3: SIGN MATERIAL ROLL GOODS General - All reflective sign sheeting used for traffic control highway signs shall be 3M TCM sign material and at a minimum shall meet the requirements of sections 1091 and 1092 of IDOT’s Standard Specifications for Road and Bridge Construction (2016).

The type of sheeting and quantities are listed in the schedule of prices. All roll goods supplied shall come with a clear plastic liner.

All deliveries shall be made within “30” days upon receipt of any order. Deliveries shall be made before 2:00 P.M. on any weekday.

Group 4: SIGN FACES All sign faces (unless otherwise stated in the schedule of prices) shall come with Protective Overlay Film 1170 with premask applied to the sign face. This overlay film shall be incidental to the unit price for the sign faces listed in the Schedule of Prices.

No text (company initials, agency name, etc.) will be allowed on the front of the sign faces or in the borders, etc.

All deliveries shall be made within “30” days upon receipt of any order. Deliveries shall be made before 2:00 P.M. on any weekday.

Group 5: Printer Supplies All printer supplies shall be HP and meet the requirements of an HP 730 latex printer.

Inks shall be HP Latex 832, product numbers 4UV75A, 4UV76A, 4UV77A, 4UV78A, 4UV79A, 4UV80A, 4UV81A, 4UV82A or equivalent.

Printheads shall be HP Latex 836, product numbers 4UU95A or equivalent and HP Latex product number 4UU94A or equivalent.

Maintenance Cartridge shall be product number HP 9T063A or equivalent.

Ink Collection Unit shall be product number 9T064A or equivalent.

All deliveries shall be made within “30” days upon receipt of any order. Deliveries shall be made before 2:00 P.M. on any weekday.

Group 6: ROLL UP WARNING SIGN ASSEMBLIES All roll up warning signs shall conform to the following specifications. The 48” x 48” roll up sign assemblies shall be composed of 3M Scotchlite Diamond Grade Fluorescent Orange reflective roll up sign material, fiberglass crossbracing (minimum 1¼” thickness), NO WARNING FLAGS SHALL BE MOUNTED TO THE CROSSBRACING. The roll up sign shall have a pocketing system to accept the cross bracing.

Roll up flag bases must be Economy MDI Sign Stand, Duralatch Only 5012NSAL or equivalent, (Aluminum only no exceptions).

All deliveries shall be made within “30” days upon receipt of any order. Deliveries shall be made before 2:00 P.M. on any weekday.

Group 7: TRAFFIC CONTROL DEVICES Type III barricade bases shall be Plasticade Volcano rubber bases or equivalent. Rubber bases shall be 14” W x 30.25” L and weigh 43.25 LBS. Bases shall include steel base plate for upright insertion of barricade feet. Steel bases shall fit 1-3/4” square tubing barricade legs.

All deliveries shall be made within “30” days upon receipt of any order. Deliveries shall be made before 2:00 P.M. on any weekday.

Group 8: SIGN MOUNTING HARDWARE All steel bolts, nuts, and washers shall be Silver Zinc, USS Grade 5. Domestic steel shall be used for sign mounting hardware. The quantities of the above items are listed in the Schedule of Prices.

The Serrated Flange Nut should have a flange diameter of approximately 0.675” and a nut diameter of 0.5.

All deliveries shall be made within “30” days upon receipt of any order. Deliveries shall be made before 2:00 P.M. on any weekday.

Group 9: SIGN FABRICATION TOOLS Lassco Wizer cornerounder table assemblie for Model CR-60. Must be ¾’’ radius and model number: 60-

34TA

Group 10: Aluminum Sign Channel 2” Sign Channel:

• Overall dimensions – 2” mounting surface x 7/8” depth x 1/8” nominal wall thickness 6061-T6 aluminum alloy. Material shall be delivered in 10’ (foot) lengths.

• 2” channel shall be Xccessories Squared ASB200 or equivalent.

All deliveries shall be made within “30” days upon receipt of any order. Deliveries shall be made before 2:00 P.M. on any weekday.

12:44 www.mcmaster.com/product/99...

ןיי 5G

Medium-Strength Steel Serrated Flange Locknut Grade 5, Zinc-Plated, 5/16"-18 Thread Size

In stock

$10.34 per pack of 100 99904A102

0.688n 0.281in

0.04in

5/16-18

McMASTER-CARRICAD99904A102

2023 Mer-Car Buopy Com Serrated Flange Lockn

Packs of 100

Material

Fastener Strength

Zinc-Plated Steel

ADD

Grade 5 Grade/Class

Thread Size 5/16"-18

Thread Type UNC

Thread Spacing Coarse

Thread Fit Class 2В

Thread Direction Right Hand

Width 1/2"

Height 9/32"

Flange

Standard Highway Signs Designs McHenry County Division of Transportation

Aluminum Blank Standards

A B C D E F R

42 30 3 12 21 15 1.875

48 30 3 12 24 15 1.875

48 24 3 9 24 12 1.875

48 36 3 15 24 18 1.875

54 30 3 12 27 15 1.875

60 30 3 12 30 15 1.875

McHenry County Division of Transportation MCDOT Aluminum Blanks StandardsPage 1 of 11

Aluminum Blank Standards

A B C D E R

6 12 1 10 3 0.75

12 16 1 14 6 1.5

12 18 1 16 6 1.5

24 30 3 24 12 1.5

30 36 3 30 15 1.875

24 12 1 10 12 1.5

21 15 1 13 10.5 1.5

18 18 1 16 9 1.5

18 6 1 4 9 0.75

McHenry County Division of Transportation MCDOT Aluminum Blanks StandardsPage 2 of 11

Aluminum Blank Standards

McHenry County Division of Transportation MCDOT Aluminum Blanks StandardsPage 3 of 11

Aluminum Blank Standards

A B R

30 15 1.875

36 18 2.25

48 24 3 0.125" Thickness

NOTE: Third hole in center of blank for 36" and 48" size blanks only.

McHenry County Division of Transportation MCDOT Aluminum Blanks StandardsPage 4 of 11

For A = 36" & 48"

Aluminum Blank Standards

A B C D R

18 2 14 9 1.5

24 2 20 12 1.5

McHenry County Division of Transportation MCDOT Aluminum Blanks StandardsPage 5 of 11

McHenry County Division of Transportation MCDOT Aluminum Blanks StandardsPage 6 of 11

McHenry County Division of Transportation MCDOT Aluminum Blanks StandardsPage 7 of 11

Aluminum Blank Standards

McHenry County Division of Transportation MCDOT Aluminum Blanks StandardsPage 8 of 11

16.5

Aluminum Blank Standards

A B R

72 4 0.0

48 18 1.5

54 18 1.5

60 18 1.5

66 18 1.5

72 18 1.5

42 30 2.25

48 30 2.25

54 30 2.25

66 30 2.25

72 30 2.25

48 36 3

54 42 3

72 42 3

84 42 3

72 48 3

84 18 1.5

McHenry County Division of Transportation MCDOT Aluminum Blanks StandardsPage 9 of 11

Aluminum Blank Standards

A B C D E

36 8 1 6 0.75

24 9 1 7 0.75

30 9 1 7 0.75

36 9 1 7 0.75

42 9 1 7 0.75

48 9 1 7 0.75

24 12 1 10 1.5

30 12 1 10 1.5

36 12 1 10 1.5

42 12 1 10 1.5

48 12 1 10 1.5

54 12 1 10 1.5

21 15 1 13 1.5

30 18 1 15 1.5

36 18 1.5 15 1.5

48 18 1.5 15 1.5

McHenry County Division of Transportation MCDOT Aluminum Blanks StandardsPage 10 of 11

Aluminum Blank Standards

A B C D E R

30 12 1 10 15 1.5

36 12 1 10 18 1.5

42 12 1 10 21 1.5

48 12 1 10 24 1.5

54 12 1 10 27 1.5

McHenry County Division of Transportation MCDOT Aluminum Blanks StandardsPage 11 of 11

N o te s

)W in g e d b a s e s h a ll b e d ri v e n t o a d e p th o f i n ch e s l e a vi n g i n ch e s e x p o s e d

)P o s t a n d b a s e s h a ll b e f a s te n e d w ith o n e a lu m in u m d ri ve ri v e t a n d o n e c o rn e r b o lt

MANDATORY REFERENCES AND EXCEPTIONS PAGE

List a minimum of three (3) references, other than McHenry County, your firm has done similar work, service, or supplied products to within the last twelve (12) months. Email addresses are required. It is the bidder’s responsibility to ensure references respond to the County.

Entity: _______________________________________________________________________

Complete Address:

Contact Person: __________________ Telephone Number: ____________________________

E-Mail Address: _______________________________________________________________

Entity: _______________________________________________________________________

Complete Address:

Contact Person: __________________Telephone Number: ____________________________

Entity: _______________________________________________________________________

Complete Address:

Contact Person: __________________Telephone Number: ____________________________

List Exceptions to this Bid (if none, write “none”):

MANDATORY CERTIFICATIONS PAGE

• I acknowledge there to be FIVE (5) Mandatory Pages for my submission to be considered: Excel Bid Pricing Sheet, References & Exceptions Page, Certifications Page, Signature Page, and W-9 Yes

• Contractor certifies it has not been barred from contracting with a unit of State or Local Government because of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961, as amended [720 ILCS 5/33E-3 or 720 ILCS 5/33E-4]. A contractor who knowingly makes a false statement, material to the certification, commits a Class 3 felony. Yes

• Contractor certifies it is aware that all contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act (820 ILCS 130/1-12) and this Solicitation Is Subject to, Is not Subject to the Illinois Prevailing Wage Act. Yes

• Contractor acknowledges this Solicitation Is Subject to, Is not Subject To the Employment of Illinois Workers in Public Works Act (30 ILCS 570/3) And will comply with the requirements set forth in this Act. Yes

• I acknowledge this Solicitation Requires, Does not Require a Bid Bond. Bid Security shall be in an amount equal to at least ten percent (10%) of the amount of the Bid except for the Division of Transportation, which should be at least five percent (5%). Bid Security shall be a bond provided by a surety company authorized to do business in the State of Illinois, or a certified check, bank draft, or cashier’s check. Yes

• I acknowledge this Solicitation Requires, Does not Require Performance & Payment Bonds Yes

• Contractor understands that, in submitting this bid/proposal, it waives all right to plead any misunderstandings regarding the foregoing information presented in the Solicitation Documents, including but not limited to, the McHenry County Purchasing Ordinance, Standard Terms and Conditions, and All Addendums. Yes

MANDATORY SIGNATURE PAGE

I have carefully examined the Bid or Request, Scope of Work, Specifications, and any other documents accompanying or made a part of this Bid or Request. I hereby propose to furnish the goods or services specified. I agree my bid will remain firm for a period of up to 90 days from due date in order to allow the County time to review. I verify all information contained in this submission is truthful to the best of my knowledge and belief. I further certify I am duly authorized to submit on behalf of the firm as its act and deed, and the firm is ready, willing, and able to perform if awarded the contract. I further certify, under oath, this submission is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a bid for the same product or service. No officer, employee or agent of the County of McHenry or any other bidder is interested in this bid and the undersigned executed this Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

• Contact Person for Solicitation Questions/Clarification:

• Email Address:

• Individual/Company/Corporation:

• Business Address:

• City, State, Zip Code:

• Authorized Signatory Printed Name & Title:

• Email Address:

• Authorized Signature:

• Date: _______________