county of kane 2027-2029.1 Brunner Reforestation.pdf

Bidding Instructions

▪ Bid Packets (including, among other things, plans, special provisions, prequalification requirements, addendums, proposal forms, etc.) shall only be available on-line via BidNet at: https://www.bidnetdirect.com/illinois/kanecounty

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▪ Time and Place of Opening Bids: Electronic bids are to be submitted to the electronic bidding system (BidNet Direct). All bids must be submitted to the BidNet system prior to

9:00 a.m October 27th, 2026 CDT at which the bids will be publicly opened from the

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10-8-2026 ii

INDEX

FOR

SUPPLEMENTAL SPECIFICATIONS

AND RECURRING SPECIAL PROVISIONS

Adopted January 1, 2027

This index contains a listing of SUPPLEMENTAL SPECIFICATIONS, frequently used RECURRING SPECIAL PROVISIONS, and LOCAL ROADS AND STREETS

RECURRING SPECIAL PROVISIONS.

ERRATA Standard Specifications for Road and Bridge Construction (Adopted 1-1-22) (Revised 1-1-27)

SUPPLEMENTAL SPECIFICATIONS

Number Standard Specification Section Page 109 Measurement and Payment 202 Earth and Rock Excavation 204 Borrow and Furnished Excavation 207 Porous Granular Embankment 211 Topsoil and Compost 214 Grading and Shaping Ditches 406 Hot-Mix Asphalt Binder and Surface Course 407 Hot-Mix Asphalt Pavement (Full-Depth) 420 Portland Cement Concrete Pavement 502 Excavation for Structures 503 Concrete Structures 504 Precast Concrete Structures 505 Steel Structures 509 Metal Railings 522 Retaining Walls 540 Box Culverts 542 Pipe Culverts 550 Storm Sewers 586 Granular Backfill for Structures 601 Pipe Drains, Pipe Underdrains, and French Drains 630 Steel Plate Beam Guardrail 632 Guardrail and Cable Road Guard Removal 644 High Tension Cable Median Barrier 665 Woven Wire Fence 701 Work Zone Traffic Control and Protection 730 Wood Sign Support 781 Raised Reflective Pavement Markers 782 Reflectors 801 Electrical Requirements 821 Roadway Luminaires

1003 Fine Aggregates 1004 Coarse Aggregates 1010 Finely Divided Minerals 1020 Portland Cement Concrete ……… 1026 Concrete Sealer iii

Number Standard Specification Section Page 1030 Hot-Mix Asphalt 1040 Drain Pipe, Tile, and Wall Drain 1042 Precast Concrete Products 1060 Waterproofing Materials 1061 Waterproofing Membrane System 1067 Luminaire ……… 1097 Reflectors 1102 Hot-Mix Asphalt Equipment

Illinois Department of Transportation

REFORESTATION AT

BRUNNER FAMILY FOREST PRESERVE

As part of the Longmeadow Parkway tree replacement program, bids are being accepted for 1,500 trees in good health, verified by Kane County Forest Preserve District Staff, as part of the total quantity of 7,022 potted five-gallon trees in to reforest the area of the Brunner Forest Preserve. Reforestation work is requested at this site:

Brunner Family Forest Preserve, 18N681 Western Avenue - IL-31, West Dundee, Illinois 60118

a. Location.

The planting area is a former field with rolling topography and is comprised generally of cool season grasses. A general location map is provided herein.

Approximate project boundaries are shown on the enclosed map.

b. Project Overview.

The Contractor will be required to plant a total of 1,500 hardwood trees over three years of contract time. Trees shall be planted within the designated locations. At the time of planting, the Contractor shall both water and mulch each tree.

1.0 GENERAL

1.1 DESCRIPTION

The District seeks a qualified firm to plant 1,500 hardwood trees at Brunner Forest Preserve as part of the Longmeadow Parkway Tree Replacement, with the eventual commitment of the replanting of 7,022 trees. Work shall consist of purchasing and providing specified trees, digging holes for planting, installing trees, hand leveling soil, mulching each tree once, and watering each tree once, and repeatedly watering trees in as needed for the duration of the contract. While the general intent will be to plant 500 trees during each during the growing seasons of 2027, 2028, and 2029, due to the variability of plant availability, some variation is expected.

1.2 QUALIFICATIONS

The Contractor is required to demonstrate in writing that they have a minimum of 3 years’ experience installing and caring for native hardwoods and can provide a full-time staff person as Project Manager who is skilled in arboriculture. The Project Manager must hold at a minimum a Baccalaureate degree in botany, ecology, forestry, or natural resources management and be proficient with ANSI 300 standards for tree planting and tree care: International Society of Arboriculture Tree Planting Best Management Practices.

2.0 MATERIALS

2.1 MACHINERY

The Contractor shall supply and use a commercial grade, rubber tracked, compact skid steer track loader equipped with a hydraulically powered tree spade to excavate the planting holes. Truck mounted tree spades are also acceptable.

Wheeled skid-steers with steel track assemblies are not approved for use on this project.

Plants shall be planted in the center of the hole excavated by the Contractor.

The ground level of the plant in the hole should be slightly higher than the natural ground level of the filled hole. The Contractor must supply all machinery required to water trees.

Flatbed trucks may be used to deliver trees to the planting site, otherwise all trucks shall remain on hard surface roadways and parking areas. Only low ground-pressure equipment will be allowed off road during the project.

IMPORTANT: All machinery to be used at this site must be thoroughly washed and cleaned prior to entering the site. Washing is required to prevent the accidental introduction of weeds to this site. Machinery shall be inspected by District Staff prior to off-loading to ensure it is free of soil, plant material, and organic debris to prevent introduction of non-native plants.

2.2 TREES TO PLANT

The Contractor shall purchase a total of 1,500 hardwood trees as specified below. A planting density map is enclosed herein.

The Contractor shall purchase, furnish and install 1,500 trees. Large trees shall be 1.5” caliper. Small trees shall be in 3-5 gallon pots.

Scientific Name Common Name

No. of trees

Large Trees

Quercus alba White oak 270

Quercus macrocarpa Bur oak 450

Quercus rubra Red oak 180

Small Trees

Carya cordiformis Bitternut hickory 300

Crataegus mollis Downy hawthorn 60

Crataegus punctata Dotted hawthorn 60

Ostrya virginiana American hophornbeam 30

Amelanchier laevis Smooth shadebush 60

Carpinus caroliniana American hornbeam 30

Cornus alternifolia Pagoda dogwood 60

1500Total:

SCHEDULE OF QUANTITIES

2.3 TREE SOURCES and SPECIFICATIONS

1. True native ecotype trees must be purchased and used on this project. Prior to submitting a bid, the Contractor must contact local growers to determine stock availability.

2. For Balled & Burlapped trees

a. For B & B oaks, trees must be freshly dug in the spring growing seasons of 2027, 2028, and 2029.

b. In lieu of B & B trees, oaks grown in 15 to 30 gallon Rootmaker bags or large pots measuring the 1.5” caliper will be accepted.

c. The tree root collar must be present no more than 2 inches below the soil surface.

d. Trees will be installed on the day of delivery and not stationed in a holding yard.

e. Trees will be regularly watered up to 1” rain equivalent per week prior to installation.

f. All twine, burlap, netting, and wire bag material must be removed from each tree at time of planting.

3.0 EXECUTION

3.1 GENERAL INFORMATION

1. Contractor shall only work Monday through Friday 8:00 a.m. to 4:30 p.m.

2. All of the work crew must wear blaze orange or high visibility yellow reflective vests and appropriate Personal Protective Equipment at all times when in the preserve.

3. The Contractor must supply a flagger to alert preserve using public of machinery in motion.

4. Preserves will not be closed during tree planting operation.

5. Contractor must contact the Forest Preserve District at least three business days ahead of planting to schedule the work.

Maps of Forest Preserve locations can be viewed at kaneforest.com

3.2 TREE PLANTING - SPECIFICATIONS

1. All 1,500 trees of the contract must be planted before June 15, 2029. The contractor should aim to plant a third of the total contract in each growing season, though the exact number of trees planted in each season may vary depending on seasonal need and availability. Seasonal planting quantities must be approved in writing by the Engineer.

The total number of trees planted across the contract time shall be 1,500.

2. The planting area is located within a fallow field. The Contractor shall not drive randomly through this field at any time. An “IN and OUT” access pattern will be provided to the Contractor to minimize compaction and damage. This simple access pattern shall be followed for all planting, mulching and watering work.

3. Contractor must follow Best Management Practices for Tree Planting, as presented in ANSI A300 part 6: Tree Shrub & Other Woody Plant Maintenance – Standard Practices (Transplanting)

4. Using wood stakes, District staff shall mark tree planting locations across the planting area approx. one week prior to the start of the project.

5. The contractor will work systematically across the project field starting at the farthest point east.

6. IMPORTANT: Contractor shall only dig as many holes per day as can be filled with trees.

7. For B & B trees, the planting hole shall be 1.5 to 2 times the width of the tree ball and all rope, twine, burlap, and wire basket must be removed at planting.

8. For 1.5” caliper trees only, appropriate guying and staking is required.

9. The sides of each planting hole should be roughed up with a shovel, rake, etc., to break up compaction caused by the spade use.

10. All extra soil created during this project shall be hauled off-site by the Contractor.

11. During tree planting, native soil must be used to thoroughly cover potting or field soil.

12. Trees should be removed from pots or rootbags only when ready to plant.

13. All planting must be done by hand. The Contractor must ensure field staff fills air pockets & voids around the trees with native soil. Sod chunks may not be used to fill in the bottom of a hole to raise the tree.

14. Each tree must be planted so the root collar is slightly elevated (1- 2 inches) above native soil level to allow for settling.

15. After planting, work loose soil into the area between the hole and the tree.

16. The entire area around each planting site shall be restored to its original condition.

Sidewalks, streets, trails, and other paved areas shall be cleaned of any dirt, mud, or debris. This cleanup will take place on a daily basis as the work proceeds. The Contractor shall be held responsible for any damage to public or private property as a result of the planting operations.

17. The Contractor is responsible to adequately protect his work and provide protection to the public during construction. The Contractor will be responsible for leaving the site clean and for repairing any damage to existing turf, trees/shrubs, paved areas, and site structures/amenities.

18. During tree planting, the Contractor must clearly post a minimum of two (2) professionally made, 36” x 36” or larger blaze orange signs at EACH preserve indicating “TREE WORK AHEAD” or “CAUTION MACHINERY WORK AREA” or similar.

19. Each tree must be thoroughly watered and mulched by the Contractor the day it is installed.

3.3 TREE PLANTING – WATERING

The Contractor shall be responsible for watering each tree. Watering will improve the Contractor’s ability to achieve stated minimum performance standards. The price for watering shall be included in the overall bid and not treated as a separate item or contract.

As each planting is completed, each tree shall be watered thoroughly to settle the plants and eliminate air pockets. The Contractor shall water all trees once a week from June until October 1 of each growing season of the contract, if less than 1 inch of rain per week is forecasted.

District staff must be consulted by phone a minimum of 48 hours prior to each proposed watering so need for watering can is evaluated. In the event that June, July, August, September, and October each year of the contract are extremely wet, watering may not be required each week and therefore the District shall be issued a credit by the Contractor for each of the unused watering treatments. The District reserves the right to cancel any watering treatment.

3.4 TREE PLANTING – MULCHING

1. The Contractor is responsible for supplying all mulch used on this project. Mulch shall be tub-ground wood mulch, free from seeds of invasive species.

2. The Contractor shall provide all staff and machinery needed to obtain, load, haul, and unload sufficient quantities of tub-ground wood mulch for use around each planted tree.

3. Each tree must receive a layer of tub-ground mulch measuring 4” deep—uncompact– and extending in a ring 30 inches from each tree trunk, or to the tree canopy drip line, whichever is larger.

4. The mulch ring must remain intact for the duration of the contract. Contractor will need to replenish mulch after heavy rains and if mulch is washed away from planted trees during routine watering.

5. Mulch must be spread level around the tree and not be stacked upon the trunk.

“Volcano” or conical piles of mulch will not be permitted.

3.5 TREE PLANTING - PERFORMANCE STANDARD

The Contractor shall warranty all trees purchased and installed for one full year (12 months) following installation. This means dead trees located through 2029 and into May and June 2030 shall be replaced, watered, and mulched at the Contractor’s expense. This process includes the removal of the dead tree, including the root ball, from the site and subsequent disposal.

3.6 PAYMENT SCHEDULE

Upon completion of initial planting in May of 2027, 33% of the contracted value shall be released. Another 33% of the contract will be released upon completion of the following planting season. An additional 20% will be released upon completion of the final planting season. The final 14% will be held until final evaluation of the trees in spring of 2030. Once any dead trees have been replaced, before June 1, 2030, the remaining 14% of the contract will be released.

4.0 DAMAGES

4.1 PAVED SURFACES

The Contractor shall not damage roadway surfaces, parking areas, trails or roadway shoulders with machinery used on this project. Repair of any and all damaged roadway, shoulder or parking area asphalt or gravel base is the sole responsibility of the Contractor and shall be performed in accordance with IDOT and ASTM paving standards.

4.2 TREE DAMAGE

Contractor shall not damage established trees on-site. Damage to trees such as oaks, hickory, cherry, walnut, etc. shall be assessed at $400.00 per caliper inch, measured 4 1/2 feet above the ground. Damage charges will be assessed directly to the Contractor.

4.3 SOIL COMPACTION & RUTS

Soil compaction by equipment is a concern to the District. To avoid rut formations, work can commence only if soil is dry to sufficient depth (as determined by the District).

Failure of the Contractor to consult with the District prior to moving heavy machinery to this project site can result in a $500.00 fine per day until machinery is removed. If soil is not sufficiently dry to District standards, the District reserves the right to cancel the contract.

In the event that ruts are created by the Contractor during the course of this project, the Contractor will be responsible for repairing all ruts to the satisfaction of the District at least one week before the project deadline. For the purposes of this project, ruts are defined as a soil impression from a tire or track, deeper than 2 inches below the original soil grade.

4.4 DAMAGE TO TURF

Repair of Turfgrass. If machinery operated by the Contractor damage turfgrass in the project area, repairs shall be the sole responsibility of the Contractor. Repairs shall include, but not be limited to, filling ruts, adding soil, gill raking, hand raking, leveling, seeding or installing, and watering sod.

Proposed Planting area at Brunner Family Forest Preserve

Kane County Section 25-0581-01-MS 2027 Reforestation at Brunner Forest Preserve

Index of Special Provisions

LOCATION OF IMPROVEMENT

DESCRIPTION OF IMPROVEMENT

ADDITION, DELETION AND REDUCTION OF PLAN QUANTITIES (COUNTY)

AUTOMATIC CLEARING HOUSE (ACH)

BID PROTEST

BIDDING PROCESS AND AWARD OF CONTRACT (COUNTY)

BIDDING REQUIREMENTS AND CONDITIONS FOR CONTRACT PROPOSALS (COUNTY)

CONTRACTOR DISCLOSURE ACKNOWLEDGEMENT

COOPERATION BY CONTRACTOR

FIELD MEASUREMENTS

ITEMS AS ORDERED BY THE ENGINEER

LOCATION COMPLETION

PREQUALIFICATION OF BIDDERS

PREVAILING WAGES

PROSECUTION OF WORK

SPECIAL PROVISION FOR INSURANCE (COUNTY)

UNIT PRICES FOR LOCAL AGENCIES (TOWNSHIPS)

Special Provisions

The Illinois Department of Transportation’ (hereinafter “IDOT”) Standard Specifications for Road and Bridge Construction, adopted January 1, 2022 (hereinafter “Standard Specifications”) along with the following: (i) the Special Provisions, as provided herein below, (ii) the latest edition of the Illinois Manual on Traffic Control Devices for Streets and Highways in effect as of the date of this invitation for bids, (hereinafter the “MUTCD”), (iii) the Illinois Department of

Transportation’s Supplement Specifications and Recurring Special Provisions, adopted January 1, 2024 (as indicated on the check sheet included herein), (iv) the latest edition of IDOT’s Highway

Standards (hereinafter “Highway Standards”) are specifically incorporated herein and made a part hereof for the proposed improvements designated as Section 25-00581-00-MS.

LOCATION OF IMPROVEMENT

Trees will be planted at the Brunner Family Forest Preserve as directed by the Engineer.

DESCRIPTION OF IMPROVEMENT

This work shall consist of the planting of 1,500 trees over the course of 3 years from 2027 to 2029 for reforestation of the Brunner Forest Preserve.

All omissions, within the project limits, shall be coordinated and approved by the Engineer before improvements are performed.

The Contractor shall be responsible for protecting utility property from construction operations as outlined in Article 107.39 of the Standard Specifications. Any damage to the underground facilities caused by the Contractor shall be repaired to the satisfaction of the Department at the

Scientific Name Common Name

No. of trees

Large Trees

Quercus alba White oak 270

Quercus macrocarpa Bur oak 450

Quercus rubra Red oak 180

Small Trees

Carya cordiformis Bitternut hickory 300

Crataegus mollis Downy hawthorn 60

Crataegus punctata Dotted hawthorn 60

Ostrya virginiana American hophornbeam 30

Amelanchier laevis Smooth shadebush 60

Carpinus caroliniana American hornbeam 30

Cornus alternifolia Pagoda dogwood 60

Contractor’s expense, including temporary repairs which may be required to keep the facility operational while material is being obtained to make permanent repairs.

The contractor shall exercise due care and caution when working within the construction work zone. This shall include, but not be limited to, existing structure frames and grates, handholes, etc. which are located within the pavement. Any damages caused by the Contractor or his

Subcontractors shall be repaired at the Contractors expense, to the satisfaction of the Engineer.

The Contractor shall be required to provide access to abutting properties at all times during the construction of the project.

No equipment or material shall be left on or near the roadway recovery zone during non-working hours.

ADDITION, DELETION AND REDUCTION OF PLAN QUANTITIES (COUNTY)

The County reserves the right to add, delete and/or reduce the awarded (plan) quantity of any item in its entirety or partially without claim by the Contractor for loss of profit or overhead. Additional routes may be added in addition to those listed in the schedule of quantities.

AUTOMATIC CLEARING HOUSE (ACH)

The Contractor shall use The County of Kane’s Automatic Clearing House (ACH) payment program.

BID PROTEST

All bid protests shall be handled according to the current the Kane County Procurement Ordinance.

BIDDING PROCESS AND AWARD OF CONTRACT (COUNTY)

The bidding documents for this project are only available online via BidNet at:

https://www.bidnetdirect.com/illinois/kanecounty

Bidders must register as Vendors in BidNet to access Bid Packet materials. There is no charge to register. Follow the link in the paragraph above and click “Vendor Registration” in the upper right corner of the page. Enter your company information, and when prompted, select the "Limited

Access" option. If you have questions or problems while registering, please call the BidNet

Support Team at 800-835-4603 for direct assistance.

If bid packet and/or bid document addendums are necessary, they will be posted on the BidNet website listed above in this section. It is the Contractors or subcontractors responsibility to continuously verify if any addendums have been issued by the Kane County Division of

Transportation (KDOT) via the BidNet system.

Electronic submittal of all bid packet proposal items and Responsible Bidders Ordinance (RBO) bid submission requirements are required. If you have questions or problems while submitting bid packet proposal items, please call the BidNet Support Team at 800-835-4603 for direct assistance.

Construction prequalification and Responsible Bidder Representations forms will be verified prior to notification of the bid opening results. It is the Contractors and/or subcontractors responsibility to ensure all prequalification requirements and forms which are called out in the contract and/or other bid documents are met. The Contractor prequalification letter must be submitted electronically with the bid packet proposal items; however prequalification letters will be accepted up to 24 hours after the bid opening.

More information pertaining to the Responsible Bidders Ordinance (RBO), adopted August 8th, 2023 as resolution 23-340, can be found on KDOT’s website at:

http://kdot.countyofkane.org/Pages/Purchasing-Bids.aspx

Note: The entire bid packet does not need to be submitted for the letting. Only the following applicable completed paperwork needs to be submitted for the letting:

• Completed ‘Schedule of Prices’ (BLR 12201) – The unit prices must be entered directly into BidNet. The paper form is not required.

• Certified Local Agency Proposal Bid Bond (BLR 12230) and/or certified check

• Pre-qualification certification letter(s)

• Affidavit of Availability (BC 57), with current work on hand

• Affidavit of Illinois Business Office (BLR 12326), do not use for project with Federal funds

• Apprenticeship or Training Program Certification (BLR 12325), do not use for project with Federal funds

• Responsible Bidder Representations forms

• Contractor Certifications (BLR 12200)

• Substance Abuse Prevention Program Certification (BC 261)

• Prevailing Wage Rate documentation (may be submitted within 48-hours of bid)

• Financial and Familial Disclosures (may be submitted within 48-hours of bid)

If the bidder chooses to provide a certified check (as opposed to the Certified Local Agency

Proposal Bid Bond) as part of the bid submittal, the certified check must be delivered to the

Kane County Division of Transportation (41W011 Burlington Rd, St. Charles, IL 60175) prior to the bid opening closing date and time.

The award of this contract will be made to the lowest responsible qualified bidder. The County reserves the right to reject any or all non-conforming, non-responsive, unbalanced, or conditioned bids, and to reject the bid of any bidder if the County believes that it would be in the best interest of the County not to award to that bidder or to reject any/all bids for any reason. The County also has the right to award this contract with the deletion or reduction of any item(s) in its entirety or partially without claim by the Contractor for loss of profit or overhead.

BIDDING REQUIREMENTS AND CONDITIONS FOR CONTRACT PROPOSALS

(COUNTY)

Replace Article 102.01 of the Standard Specifications with the following:

“Prequalification of Bidders. When prequalification is required and the Awarding

Authority for contract construction work is the County Board of a County, the Council, the City

Council, or the President and Board of Trustees of a city, village, town or township, each prospective bidder, in evidence of competence, shall furnish the Awarding Authority a certified or photostatic copy of a "Certificate of Eligibility" issued by the Department of Transportation, according to the Department's "Prequalification Manual". Additionally, evidence of participation in apprenticeship training programs applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor’s Office of

Apprenticeship, or its successor organization; and evidence that any applicable apprenticeship program has graduated at least five (5) apprentices in each of the past five (5) years for each of the construction crafts the bidder will perform on the project. (Evidence of graduation rates are not required for apprentice able crafts dedicated exclusively to the transportation of material and equipment to and from the Public Works project.)

The two low bidders must file, within 24 hours after the letting, a sworn affidavit showing all uncompleted contracts awarded to them and all low bids pending award for Federal, State, County, Municipal and private work, using the blank form made available for this affidavit.

Issuance of Low Bidder Awarded Contract

Disqualifying Actions to Proposal for Work. The Awarding Authority reserves the right to refuse to open a bid for work, from any bidders, for any of the following reasons:

(a) Lack of competency and adequate machinery, plant, and other equipment, as revealed by the financial statement and experience questionnaires required in the prequalification procedures.

(b) Uncompleted work which, in the judgment of the Awarding Authority, might hinder or prevent the prompt completion of additional work awarded.

(c) False information provided on a bidder’s “Affidavit of Availability”.

(d) Failure to pay, or satisfactorily settle, all bills due for labor and material on former contracts in force at the time of issuance of proposal forms.

(e) Failure to comply with any prequalification regulations of the contract and the

Responsible Bidders Ordinance (RBO) bid submission requirements.

(f) Default under previous contracts.

(g) Unsatisfactory performance record as shown by past work for the Awarding Authority, judged from the standpoint of workmanship and progress.

(h) When the Contractor is suspended from eligibility to bid at a public letting where the contract is awarded by, or requires approval of, the Awarding Authority.

(i) When any agent, servant, or employee of the prospective bidder currently serves as a member, employee, or agent of a governmental body that is financially involved in the proposal work.

(j) When any agent, servant, or employee of the perspective bidder has participated in the preparation of plans or specifications for the proposed work.

Interpretation of Quantities in the Bid Schedule. The quantities appearing in the bid schedule are approximate and are prepared for the comparison of bids. Payment to the Contractor will be made only for the actual quantities of work performed and accepted or materials furnished according to the contract. The scheduled quantities of work to be done and materials to be furnished may be increased, decreased, or omitted as hereinafter provided.

Examination of Plans, Specifications, Special Provisions, and Site of Work. The bidder shall, before submitting a bid, carefully examine the provisions of the contract. The bidder shall inspect in detail the site of the proposed work, investigate and become familiar with all the local conditions affecting the contract and fully acquaint themselves with the detailed requirements of construction. Submission of an electronic bid shall be a conclusive assurance and warranty the bidder has made these examinations and the bidder understands all requirements for the performance of the work. If his/her bid is accepted, the bidder shall be responsible for all errors in the proposal resulting from his/her failure or neglect to comply with these instructions. The

Awarding Authority will, in no case, be responsible for any costs, expenses, losses, or change in anticipated profits resulting from such failure or neglect of the bidder to make these examinations.

The bidder shall take no advantage of any error or omission in the proposal and advertised contract. Any prospective bidder who desires an explanation or interpretation of the plans, specification, or any of the contract documents, shall submit a question online through BidNet to the Awarding Authority, in sufficient time to allow an online reply through BidNet by the

Awarding Authority that can reach all prospective bidders before the question acceptance deadline.

Any reply given a prospective bidder concerning any of the contract documents, plans, and specifications will be furnished to all prospective bidders on the BidNet platform including, but not limited to, an addendum, if the information is deemed by the Awarding Authority to be necessary in submitting bids or if the Awarding Authority concludes the information would aid competition. Oral explanations, interpretations, or instructions given before the submission of bids, unless at a prebid conference, will not be binding on the Awarding Authority.

Preparation of the Proposal. Bidders must submit their proposals electronically via BidNet.

The proposal shall be executed properly, and bids shall be made for all items indicated in the proposal, except when alternate bids are asked, a bid on more than one alternate for each item is not required, unless otherwise provided. The bidder shall indicate in figures, a unit price for each of the separate items called for in the solicitation. The unit prices should be entered directly into

BidNet; a paper form is not required.

When prequalification is required, the proposal shall be submitted by an authorized bidder in the same name and style as shown on the “Contractor’s Statement of Experience and Financial

Condition” used for prequalification.

Evidence of participation in apprenticeship training programs applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor’s Office of Apprenticeship, or its successor organization; and evidence that any applicable apprenticeship program has graduated at least five (5) apprentices in each of the past five (5) years for each of the construction crafts the bidder will perform on the project shall be submitted with the bid proposal. (Evidence of graduation rates are not required for apprentice able crafts dedicated exclusively to the transportation of material and equipment to and from the Public

Works project.)

Rejection of Proposals. The Awarding Authority reserves the right to reject any proposal for any of the conditions in “Issuance of Proposal Forms” or for any of the following reasons:

(a) More than one proposal for the same work from an individual, firm, partnership, or corporation under the same name or different names.

(b) Evidence of collusion among bidders.

(c) Unbalanced proposals in which the bid prices for some items are, in the judgment of the Awarding Authority, out of proportion to the bid prices for other items.

(d) If the proposal does not contain a unit price for each pay item listed, except in the case of authorized alternate pay items or lump sum pay items.

(e) If the proposal is other than that furnished by the Awarding Authority; or if the form is altered or any part thereof is detached.

(f) If there are omissions, erasures, alterations, unauthorized additions, conditional or alternate bids, or irregularities of any kind which may tend to make the proposal incomplete, indefinite or ambiguous as to its meaning.

(g) If the bidder adds any provisions reserving the right to accept or reject an award, or to enter into a contract pursuant to an award.

(h) If the proposal is not accompanied by the proper proposal guaranty.

(i) If the proposal is not submitted electronically, or otherwise fails to meet the requirements of the above "Preparation of the Proposal" section.

Proposal Guaranty. Each proposal shall be accompanied by a bid bond on the Illinois

Department of Transportation form contained in the proposal, executed by a corporate surety company satisfactory to the Awarding Authority, by a bank cashier’s check or a properly certified check for not less than five percent of the amount bid, or for the amount specified in the following schedule:

If the bidder chooses to provide a bank cashier’s check or a properly certified check (as opposed to the Certified Local Agency Proposal Bid Bond) as part of the proposal submittal, the certified check must be delivered to the Kane County Division of Transportation (41W011

Burlington Rd, St. Charles, IL 60175) prior to the solicitation closing date (and time).

In the event that one proposal guaranty check is intended to cover two or more proposals, the amount must be equal to the sum of the proposal guaranties which would be required for each individual proposal.

Bank cashier's checks or properly certified checks accompanying proposals shall be made payable to the Treasurer of Kane County, when a County is the Awarding Authority; or the City, Village, Town or Township Treasurer, when a city, County, village, town or township is the

Awarding Authority.

The proposal guaranty checks of all, except the two lowest responsible, will be returned promptly after the proposals have been checked, tabulated, and the relation of the proposals established. Proposal guaranty checks of the two lowest bidders will be returned as soon as the contract and contract bond of the successful bidder have been properly executed and approved.

Bid bonds will not be returned.

After a period of three working days has elapsed after the date of opening proposals, the

Awarding Authority may permit the two lowest bidders to substitute for the bank cashier's checks or certified checks submitted with their proposals as proposal guaranties, bid bonds on the Illinois

Department of Transportation forms executed by corporate surety companies satisfactory to the

Awarding Authority.

Submittal of Proposals. Electronic submittal of all bid packet proposal items is required.

If you have questions or problems while submitting bid packet proposal items, please call the

BidNet Support Team at 800-835-4603 for direct assistance. All proposals must be submitted to the BidNet system prior to the specified closing date and time, in order to be considered for the solicitation.

Withdrawal of Proposals. Proposals may be withdrawn at any time from the Bidnet platform prior to the specified closing date and time.

Opening of Proposals. ‘Unofficial’ proposal results will be posted in BidNet, after the advertisement closing date. Once all submitted documentation has been verified, ‘As Read’ proposal results will be uploaded. As a registered Vendor in BidNet, you will receive automatic notification when any results have been posted.

Consideration of Proposals. After the proposals are opened, they will be compared on the basis of the summation of the products of the quantities shown in the bid schedule by the unit bid prices. In awarding contracts, the Awarding Authority will, in addition to considering the amounts stated in the proposals, take into consideration the responsibility of the various bidders as determined from a study of the data required under "Prequalification of Bidders", and from other investigations which it may elect to make.

The right is reserved to reject any or all proposals, to waive technicalities, or to advertise for new proposals, if in the judgment of the Awarding Authority, the best interests of the Awarding

Authority will be promoted thereby.

Award of Contract. The award of contract will be made once authorization has been provided by the Awarding Authority to the lowest responsible and qualified bidder whose proposal complies with all the requirements prescribed. The successful bidder will be notified of intent that his/her bid has been accepted, and subject to the following conditions, the bidder will then be the

Contractor.

An approved contract executed by the Awarding Authority is required before the Awarding

Authority is bound. An award may be cancelled any time by the Awarding Authority prior to execution in order to protect the public interest and integrity of the bidding process or for any other reason if, in the judgment of the Awarding Authority, the best interests of the Awarding Authority will be promoted thereby.

If a contract is not awarded within 120 days after the opening of proposals, bidders may file a written request with the Awarding Authority for the withdrawal of their bid, and the

Awarding Authority will permit such withdrawal.

Requirement of Contract Bond. If the Awarding Authority requires a Contract Bond, the

Contractor or Supplier shall furnish the Awarding Authority a performance and payment bond with good and sufficient sureties in the full amount of the contract as the penal sum. The surety shall be acceptable to the Awarding Authority, shall waive notice of any changes and extensions of time, and shall submit its bond on the form furnished by the Awarding Authority.

Execution of Contract. The contract shall be executed by the successful bidder and returned, together with the Contract Bond, within 15 days after the contract has been mailed to the bidder.

If the bidder to whom the award is made is a corporation organized under the laws of a

State other than Illinois, the bidder shall furnish the Awarding Authority a copy of the corporation's

Certificate of Authority to do business in the State of Illinois with the return of the executed contract and bond. Failure to furnish such evidence of a Certificate of Authority within the time required will be considered as just cause for the annulment of the award and the forfeiture of the proposal guaranty to the Awarding Authority, not as a penalty, but in payment of liquidated damages sustained as a result of such failure.

Failure to Execute Contract. If the contract is not executed by the Awarding Authority within 15 days following receipt from the bidder of the properly executed contracts and bonds, the bidder shall have the right to withdraw his/her bid without penalty.

Failure of the successful bidder to execute the contract and file acceptable bonds within 15 days after the contract has been mailed to the bidder shall be just cause for the cancellation of the award and the forfeiture of the proposal guaranty which shall become the property of the Awarding

Authority, not as penalty, but in liquidation of damages sustained. Award may then be made to the next lowest responsible bidder, or the work may be re-advertised and constructed under contract, or otherwise, as the Awarding Authority may decide.

CONTRACTOR DISCLOSURE ACKNOWLEDGEMENT

KANE COUNTY CODE, ARTICLE III, DIVISION 3, SECTION 2-211

1. Prior to award, every Contractor or vendor who is seeking or who has obtained contracts or change orders to contracts or two (2) or more individual contracts with Kane County resulting in an amount greater than Fifteen Thousand Dollars ($15,000) shall disclose to the Kane County

Purchasing Department, in writing all cumulative campaign contributions, (which includes multiple candidates) made within the previous twelve (12) months of awarding of the contract made by that Contractor, union, or vendor to any current officer or countywide elected officer whose office the contract to be awarded will benefit. Disclosure shall be updated annually during the term of a multi-year contract and prior to any change order or renewal requiring Board level approval. For purposes of this disclosure requirement, “Contractor or vendor” shall include owners, officers, managers, insurance brokers, lobbyists, agents, consultants, bond counsel and underwriters counsel, subcontractors, corporations, partnerships, associations, business trusts, estates, trustees, and/or beneficiaries under the control of the contracting person, and political action committees to which the contracting person has made contributions.

2. All Contractors and vendors who have obtained or are seeking contracts with Kane County must disclose the following information which shall be certified and attached to the application or document. Penalties for knowingly violating disclosure requirements will potentially result in immediate cancellation of the contract, and possible disbarment from future County contracts:

A. Name, address and percentage of ownership interest of each individual or entity having a legal or a beneficial interest of more than five percent (5%) in the applicant. Any entity required by law to file a statement providing substantially the information required by this paragraph with any other government agency may file a duplicate of such statement;

B. Names and contact information of their lobbyists, agents and representatives and all individuals who are or will be having contact with County employees or officials in relation to the contract or bid. This information disclosure must be updated when any changes to the information occurs.

C. Whenever any interest required to be disclosed in paragraph (A) above is held by an agent or agents, or a nominee or nominees, the principals for whom such agents or nominees hold such interest shall also be disclosed. The application of a spouse or any other party, if constructively controlled by another person, or legal entity as set forth above, shall state the name and address and percentage of beneficial interest of such person or entity possessing such constructive control and the relationship under which such control is being or may be exercised. Whenever a stock or beneficial interest is held by a corporation or other legal entity, such shareholder or beneficiary shall also make disclosure as required by paragraph (A) above.

D. A statement under oath that the applicant has withheld no disclosures as to economic interests in the undertaking nor reserved any information, data or plan as to the intended use or purpose for which it seeks County Board or other county agency action.

3. All disclosures and information shall be current as of the date upon which the application is presented and shall be maintained current until such time as Kane County shall take action on the application. Furthermore, this information shall be maintained in a database by the Purchasing

Department, and made available for public viewing.

4. Notwithstanding any of the above provisions, the County Purchasing Department with respect to contracts awarded may require any such additional information from any applicant which is reasonably intended to achieve full disclosure relevant to the application for action by the

County Board or any other County agency.

5. Any failure to comply with the provisions of this section shall render any ordinance, ordinance amendment, County Board approval or other County action in behalf of the applicant failing to comply voidable at the option of the County Board or other County agency involved upon the recommendation of the County Board Chairman or the majority of the County Board.

6. Contractor Disclosure information shall be sent to the Kane County Purchasing Department and the Kane County Division of Transportation at the following address, or via email, prior to

Transportation Committee of the Kane County Board:

Kane County Government Center Kane County Division of Transportation

Purchasing Department, Bldg. A 41W011 Burlington Road

719 S. Batavia Ave. Geneva, IL 60134 St. Charles, IL 60175 purchasing@KaneCountyIL.gov kdotcomments@co.kane.il.us

COOPERATION BY CONTRACTOR

The Contractor should take note of Article 105.08 of the “Standard Specifications”. Multiple improvements are proposed along routes included in this subject contract and will require the

Contractor, on this contract, to work simultaneously with Contractors on other adjacent contracts.

Aforementioned, this work may affect the work sequence for the contract.

It is pertinent that cooperation and scheduling be coordinated with Kane County and the Engineer to ensure all work done is performed in the proper sequential order, to ensure a final quality product, and that all Traffic Control is placed properly and safely between contracts.

No additional compensation will be paid for coordination of work with other contracts.

In the event a Contractor from a simultaneous contract cannot be reached, the Contractor will call the County Chief of Construction at 630-816-9680 or via e-mail at:

boeschdavid@co.kane.il.us

FIELD MEASUREMENTS

The Contractor is advised that it shall be its full responsibility to verify all dimensions, conditions, materials, and details before ordering materials. The Contractor shall verify the dimensions shown on the plans with those actually existing on the structure to determine if any discrepancies exist.

Any discrepancies discovered by the Contractor shall be immediately reported to the Engineer in writing for revisions to plans, quantities and/or details as required.

No additional compensation will be allowed to the Contractor for complying with the above verification requirements. Any revisions to dimensions or details resulting from the required field verifications or for any delays due to required revisions shall first be approved by the Engineer.

ITEMS AS ORDERED BY THE ENGINEER

Revised on: 3/15/2023

When additional work, not indicated in the Contract or on the Contract drawings, is requested in writing by the Engineer during construction, the requested additional work shall be measured and paid for as described in Articles 104.02 and 109.04 of the Standard Specifications.

Basis of Payment: Payment for all additional work shall be made from the ITEMS AS ORDERED

BY THE ENGINEER pay item, which shall be in units of one dollar ($1.00).

LOCATION COMPLETION

Once work has commenced, the Contractor shall diligently pursue completion of the subject work, per the Contractor Working Hours special provision and weather permitting, until all work included in the contract has been completed; unless written approval to the contrary has been granted by the Engineer. In the event the contractor fails to maintain a continuous operation, a deficiency deduction of $5000 per calendar day will be applied to monies due to the

Contractor until the continuous operation is re-established and maintained.

All inlet filters shall be removed within three (3) working days following the completion of paving operations, unless directed by the Engineer.

PREQUALIFICATION OF BIDDERS

PREQUALIFICATION OF BIDDERS in accordance with Section 102.01 of the Standard

Specifications will be required of all bidders on this proposal. The primary Contractor will be required to meet all of the following prequalification code(s) for the discipline of work to be completed:

018 – Landscaping

The primary Contractor and/or any subcontractor will be required to meet the prequalification code for the discipline of work they will be responsible for completing.

PREVAILING WAGES

By submitting a bid, bidder expressly agrees to comply with all applicable State and Federal

Prevailing Rate of Wage Laws, and to take all steps necessary to remain in compliance therewith.

Prevailing Wage Rates: It is the policy of the State of Illinois as declared in "an act regulating wages of laborers, mechanics and other workman employed in any public works by the State, County, City or any political subdivision or by any work under construction for public works" approved June 26, 1941, that a wage of no less that the general prevailing hourly rate as paid for work of a similar character in a locality in which work is performed, shall be paid to all laborers, workmen and mechanics employed by and on behalf of any and all public body…