County_Industrial_Parks_Landscaping_and_Maintenance.pdf

INVITATION TO BID

26-005

COUNTY INDUSTRIAL PARKS LANDSCAPING AND

MAINTENANCE

November 3, 2025

OWNER:

BOARD OF COUNTY COMMISSIONERS

SANTA ROSA COUNTY, FLORIDA

BOBBY BURKETT – DISTRICT I

KERRY SMITH – DISTRICT II

RHETT ROWELL – DISTRICT III

RAY EDDINGTON – DISTRICT IV

COLTEN WRIGHT – DISTRICT V

26-005

INVITATION TO BID

COUNTY INDUSTRIAL PARKS LANDSCAPING AND MAINTENANCE

Solicitation advertised utilizing Santa Rosa County Procurement & Purchasing Ordinance 2023-06 adopted June 19, 2023

I. Notice to Respondents II. Bid Instructions, Submittal Requirements, and General Requirements

III. Insurance IV. Scope of Work V. Pricing Table

VI. Vendor Questionnaire and Submission Attachments:

A - exhibits_folder_-_all_county_parks

B - 26-005 Draft Contract

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1. Notice to Respondents

1.1. Summary

MEMORANDUM

TO: Company Addressed DATE: Monday, November 3, 2025

FROM: Santa Rosa County Procurement Office

SUBJECT: 26-005 County Industrial Parks Landscaping and

Maintenance

Notice is hereby given that the Santa Rosa County Board of County Commissioners is seeking bids for County

Industrial Parks Landscaping and Maintenance services.

Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Thursday, November 13, 2025.

Please submit all bids through the procurement portal at https://procurement.opengov.com/portal/santarosafl by

10:00 am on Monday, November 24, 2025, at which time will be publicly opened via Teams.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids for sound documented reasons, and to award the bid that it determines to be in the best interest of Santa Rosa County.

By order of the Board of County Commissioners of Santa Rosa County, Florida.

2. Bid Instructions, Submittal Requirements, and General Requirements

2.1. Pre-Bid Activity

Except as provided in this section, respondents are prohibited from contacting or lobbying the County, County

Administrator, Commissioners, County staff, or any other person authorized on behalf of the County related or involved with the solicitation. All inquiries on the scope of work, specifications, additional requirements, attachments, terms and general conditions or instructions, or any issue must be directed in writing, via the County e-Procurement Portal located at https://procurement.opengov.com/portal/santarosafl.

https://procurement.opengov.com/portal/santarosafl https://procurement.opengov.com/portal/santarosafl

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All questions or inquiries must be received no later than the last day for questions stated in 26-005County

Industrial Parks Landscaping and Maintenance & Legal Notice. Any addenda or other modification to the bid documents will be issued by the County prior to the date and time of bid closing, as written addenda, and will be posted to the Santa Rosa County e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/santarosafl.

Such written addenda or modification shall be part of the bid documents and shall be binding upon each respondent. Each respondent is required to acknowledge receipt of all addenda. No respondent may rely upon any verbal modification or interpretation.

2.2. Preparation of Bid

The respondent shall submit bids in accordance with the public notice. The respondent shall submit bids in accordance with bid documents and must be listed on the Division of Corporations website (Sunbiz) for the FEIN provided.

Any proposal which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice may be rejected.

A bid submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

A bid submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

A bid submitted by an individual shall show the respondent’s name and official address.

A bid submitted by a joint venture shall be executed by each joint venture in the manner indicated on the bid form.

The official address of the joint venture must be shown below the signature.

The bid shall contain an acknowledgement of receipt of all addenda, the numbers of which shall be filled in on the form. The address and telephone number for communications regarding the bid shall be shown.

If the respondent is an out-of-state corporation, the bid shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida. A state contractor license number for the State of Florida shall also be included on the bid form. Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

The bid shall be based upon the completion of the Work according to the drawings and specifications, together with all addenda thereto.

2.3. Submittal of Bid

A bid shall be submitted no later than the date and time prescribed in the solicitation and shall be accompanied by the bid security and other required documents. Applicable bond documents may be uploaded, but any physical checks presented must be delivered to the Procurement Office prior to the Bid Opening. Offers by email, facsimile, or telephone will NOT be accepted.

2.4. Electronic Document Format Requirement

All electronic documents submitted in response to this solicitation shall be provided in searchable PDF format. The

County reserves the right to deem proposals that do not comply with this requirement as non-responsive or to

5 | P a g e require resubmission in the proper format within a specified timeframe. This requirement applies to all attachments, forms, and supporting documentation uploaded to the County’s Procurement Portal or otherwise submitted electronically.

2.5. Integrity of Bid Documents

Respondents shall use the original documents provided on the Santa Rosa County e-Procurement Portal and enter information only in the spaces where a response is requested. Respondents may use an attachment to the documents if sufficient space is not available. Any modifications or alterations to the original documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of a submittal. Any such modification or alteration that a respondent wishes to propose must be clearly stated in the respondent’s response in the form of an addendum to the original bid documents.

2.6. Withdrawal of Submittals

Any Respondent may withdraw its Submittal, either personally or by written request, at any time prior to the scheduled time for opening Submittals.

2.7. Interpretation

No oral interpretation will be made to any Respondent as to the meaning of the drawings or specifications. Every interpretation made to a Respondent will be in the form of an Addendum to the specifications. Addenda will be furnished to each Respondent, but it shall be the Respondent’s responsibility to make inquiry as to Addenda issued.

All such addenda shall become part of the contract and all Respondents shall be bound by such Addenda whether received by the Respondent.

2.8. Bids to Remain Subject to Acceptance

All responses will remain subject to acceptance or rejection by Santa Rosa County for sixty (60) calendar days after the day of the response opening. The County may, in its sole discretion, release any response and return the bid security prior to the end of this period.

2.9. Conditional and Incomplete Bids

Santa Rosa County specifically reserves the right to reject any conditional response.

2.10. Addition/Deletion of an Item

The County reserves the right to add or delete any item from this response or resulting contract when deemed to be in the County’s best interest.

2.11. Specification Exceptions

Specifications are based on the most current literature available. Respondent shall clearly list any change in the manufacturer’s specifications which conflict with the proposal specifications. Respondent must also explain any deviation from the proposal specification in writing. Failure of the respondent to comply with these provisions will result in respondents being held responsible for all costs required to bring the equipment in compliance with bid specifications.

2.12. Familiarity with Laws

All applicable Federal and State laws, County and municipal ordinances, orders, rules, regulations and General

Terms and Conditions of all authorities having jurisdiction over the project shall apply to the solicitation throughout, and they will be deemed to be included in the contract the same as though they were written in full therein.

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2.13. Examination of Documents and Site

It is the responsibility of the respondent to inspect the site, scope of the work, and to understand the relevant documents, such as drawings, specifications, addenda, and any other information that may affect the execution of the work and the resources needed. Respondents should ensure that they have a clear and comprehensive knowledge of all the conditions and requirements that may impact the performance of the work under the contract.

2.14. Right to Reject

The County reserves the right to waive informalities in a submission, to reject any or all submissions with or without cause, and accept the submission that in its judgment is in the best interest of the County.

2.15. Disqualification of Respondents

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its response:

• Submission of more than one response for the same work from an individual, firm, or corporation under the same or different name. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

• Incomplete work which in the judgment of the County might hinder or prevent the respondents prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on contracts in effect at the time of issuing the solicitation or default under previous contract.

• Listing of the respondent by any Local, State or Federal Government/Agency on its debarred/suspended vendor list.

2.16. Discrimination

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a response on a contract to provide goods or services to a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

2.17. Review of Procurement Documents

Per Section 119.071 (1)(b)-2., Florida Statutes, sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

2.18. Compliance with Florida Statute 119.0701

The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the

7 | P a g e records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO

THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS AT (850) 983-1857, susant@santarosa.fl.gov; 6495 CAROLINE STREET, SUITE M, MILTON, FLORIDA 32570.

2.19. Suspension or Termination for Convenience

The County may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period as the County may determine, or to terminate all or a portion of the Contract for the County’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the County orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay, or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which

Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this

Contract.

2.20. Failure of Performance/Delivery

In case of default by the Vendor, the County after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the Vendor responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the award and removal of the Vendor from the response list for duration of one (1) year, at the option of the County.

2.21. Audit

If requested, respondent shall permit the County or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this bid from the date of the award through three (3) years after the expiration of contract.

2.22. Non-Collusion

Respondent certifies that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

2.23. Public Entity Crime Information

Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity more than the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

Note: For respondent’s convenience, this certification form is enclosed and is made a part of the solicitation package.

mailto:SUSANT@SANTAROSA.FL.GOV

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2.24. Investigation of Respondent

The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest. The respondent shall furnish to the County any additional information and financial data for this purpose as the County may request.

2.25. Form of Agreement

The Contract form shall be provided by the Procurement Office. The successful contractor shall, within 10 days after receipt of the Notice of Award and the contract forms or documents, sign and return to the County

Procurement Office all required contract documents. The awarded contractor shall also provide the policies of insurance or insurance certificate as required. All insurance documents shall be approved by Santa Rosa County

Risk Management before the successful contractor proceeds with the work.

The contractor is responsible for submitting along with their response any exceptions it has to the standard terms of contract, within the attached sample contract. Failure to submit exceptions at time of submittal of the bid will be considered a waiver by the respondent to contest or request exception to the contract provisions. Any exceptions to the standard terms of contract will be taken into consideration as part of the County’s review of the response. The County reserves the right to reject bids depending on the substance of the exceptions.

3. Insurance

Vendor/Contractor agrees to carry and keep in force for the entire term of the contract with Santa Rosa County, and any extensions thereof, the following minimum levels of insurance coverage for any claims that may result from or relate to the services or products provided by Vendor/Contractor.

Workers’ Compensation: The contractor shall provide a workers' compensation insurance policy that meets the statutory requirements of the Florida Workers' Compensation Law. The policy shall also include employer's liability coverage with a minimum limit of $100,000 per accident, $500,000 per policy for occupational disease, and $100,000 per employee for occupational disease. The contractor shall furnish a certificate of insurance as evidence of such coverage before commencing work under this contract.

Commercial General Liability: The business shall maintain a commercial general liability insurance policy with minimum limits of $1,000,000 for each occurrence and $2,000,000 in the aggregate, covering bodily injury and property damage. The policy shall include the following coverages:

a. Premises/operations liability

b. Products/completed operations liability

c. Contractual liability

d. Liability for independent contractors

Business Auto Liability: The Contractor shall maintain a minimum amount of $500,000 for each occurrence of bodily injury and property damage liability. This amount may be provided by a Combined Single Limit policy or a Split limit policy with at least $500,000 per person, $500,000 per accident and $500,000 for property damage.

This policy shall cover the following types of vehicles:

a. Vehicles owned by the Contractor or its employees

b. Vehicles rented or leased by the Contractor for the performance of the contract

c. Vehicles operated by the Contractor or its employees but not owned, rented, or leased by them

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Additionally, the Contractor shall obtain a Special endorsement to extend the coverage to any contractual liability arising from the contract.

Before signing any contract or agreement, the contractor must provide certificates of insurance that meet the following criteria:

a. Santa Rosa County must be included as an additional insured on all coverages related to the contractor's work.

b. Santa Rosa County must receive a written notice at least 30 days before any cancellation or change of any insurance policy.

c. The contractor is responsible for ensuring that all subcontractors comply with the same insurance requirements.

d. These are the minimum requirements that may be modified depending on the nature and risk of the work.

If there are any exceptional circumstances, the county administrator or his designee has the authority to adjust these requirements.

4. Scope of Work

4.1. County Industrial Parks Landscaping and Maintenance

MINIMUM SPECIFICATIONS

QUALIFICATIONS OF CONTRACTORS:

Prospective contractors must have a minimum of five (5) years’ experience in commercial landscaping.

Contractors must be familiar with FDOT safety protocol for working within the state’s right-of-way and comply with all applicable local, state, and federal regulations.

INSPECTION OF PREMISES:

All prospective contractors must inspect the grounds of the referenced landscape areas prior to submitting bids to ensure complete understanding of the scope of services required. All areas are in public rights-of-way and open for inspection.

For detailed reference images documenting existing site conditions, see Exhibits 1-65.

SCOPE OF WORK

Contract is for a period of one year, with the possibility of four one year renewals. The contract covers recurring landscaping maintenance for County-owned industrial parks, including I-10 Coastal Commerce Center, Santa Rosa Industrial Park - West, Santa Rosa Industrial Park - East, and Whiting Aviation Park.

Contractors shall furnish all equipment, materials, tools, labor, supervision, and insurance necessary to fulfill the requirements of this contract. Work may occur during or after normal business hours, in conformance with FDOT and Santa Rosa County requirements, provided that all traffic control and safety requirements are met. No lane closures without prior approval and an approved Maintenance of Traffic (MOT) plan. All lanes must remain open within 24 hours after notice during an evacuation or catastrophic event, as directed by the local FDOT Maintenance Engineer or their designee.

The maintenance cycle will commence following an initial, one-time landscaping execution of all Defined Areas. Maintenance shall be performed biweekly during the months of March, April, May, June, July, 10 | P a g e

August, September, and October, and monthly during the months of November, December, January, and February. Please provide a single quote/bid amount.

Defined Areas:

The one-time landscaping execution and subsequent maintenance services shall cover the following County-owned industrial parks and associated roadways. All boundaries are based on described parameters within the Scope of Work, County GIS mapping, and the photographic exhibits referenced herein and within the Exhibits Folder.

• AREA 1: I-10 Coastal Commerce Center o Located south of Interstate 10 and east of Hwy 87, this site includes multiple access corridors and landscaped rights-of-way associated with the industrial park.

o Area Overview

▪ Exhibit 1 o Subarea 1 - Technology Avenue

▪ Exhibits 2-12

▪ Both northern and southern rights-of-way from the Hwy 87 entrance to the junction with

Interface Lane, including the cul-de-sac bulb.

o Subarea 2 - Innovation Lane

▪ Exhibits 13-15

▪ Southern right-of-way only, extending from Technology Avenue to the curve transitioning into Corporate Avenue.

o Subarea 3 - Corporate Avenue

▪ Exhibits 15-20

▪ Both sides from the curve transition at Innovation Lane to the Hwy 87 entrance.

o Subarea 4 - Distribution Avenue

▪ Exhibits 21-24

▪ Both rights-of-way from the intersection at Corporate Avenue to the midpoint curve, transitioning to northern-only landscaping to the cul-de-sac terminus.

o Subarea 5 - Entrance Monument Area

▪ The immediate area surrounding the three entry monument signs positioned along Hwy 87.

• AREA 2: West Santa Rosa Industrial Park o Located north of Hwy 90 and between Peter Prince Airport and East Milton Road, this site encompasses landscaped corridors and entry features maintained under County responsibility.

o Area Overview

▪ Exhibit 25 o Subarea 1 - Industrial Boulevard

▪ Exhibit 26-38

▪ West right-of-way extending from the second set of railroad tracks (coordinates

30°37'58.4"N 86°59'03.9"W) to Armstrong Road o Subarea 2 - Armstrong Road

▪ Exhibit 38-42

▪ Western right-of-way extending from Industrial Boulevard to the turnaround bulb, then includes both rights-of-way from the turnaround bulb to Aviation Dr.

o Subarea 3 - Entrance Monument Area

▪ Monument and tenant directory sign zones located at the intersection of Industrial Boulevard and Hwy 90.

▪ Defined rectangular landscaped polygon surrounding the monument per Exhibit 28.

• AREA 3: East Santa Rosa Industrial Park

11 | P a g e o Located between East Milton Road and Jeff Ates Road, this site’s landscaping area includes rights-of-way along both sides of Randy Brown Road past the Agri-Plex.

o Area Overview

▪ Exhibit 43 o Subarea 1 - Randy Brown Road

▪ Exhibit 41-52

▪ The Agri-Plex’s immediate vicinity is landscaped by the Agri-Plex. The target subarea begins at the red boundary line drawn on Exhibit 44 and continues to the “Termination Point” at the vertical tree line (Exhibit 49).

▪ Northern right-of-way: From paved edge to tree line or clay fill area, as applicable.

▪ Southern right-of-way: Maintain 15 feet perpendicular from the paved edge, including around any gravel or pebbled driveway openings.

• AREA 4: Whiting Aviation Park o Located adjacent to Naval Air Station Whiting Field, this site encompasses landscaped medians, paved drainage swales, and right-of-way areas under County maintenance jurisdiction.

o Area Overview

▪ Exhibit 53 o Subarea 1 – Don Salter Boulevard

▪ Exhibit 54-57

▪ Both entry and exit lanes from East Gate Road to the terminal bulb transitioning into

DaVinci Way.

▪ Includes all medians and concrete-lined drainage swales along both rights-of-way.

▪ Fire pump station entrance, driveway, station interior and perimeter.

o Subarea 2 – DaVinci Way

▪ Exhibit 54-65

▪ Northern and southern rights-of-way from the terminal bulb to the entrance of Leonardo

Helicopters and its adjacent fire control station.

Broad Specifications

The following specifications apply to all defined area within the Scope of Work and Exhibits Folder unless otherwise stated in the Scope of Work or Exhibits Folder.

• Landscaping Area of Responsibility o Extends from the paved roadway edge to the tree line, fence line, or other stationary physical boundary defining the right-of-way. Where no clear boundary exists, the limit shall be as directed by Santa Rosa County.

• Bare and Eroded Areas o All exposed or sparsely vegetated soil within the area of responsibility shall be stabilized and maintained with seed cover. Areas exhibiting erosion, rutting, or washouts shall be repaired and reseeded as part of routine maintenance.

• Obstructions o Vegetation surrounding utility poles, signposts, guardrails, or similar fixtures within the right-of-way shall be trimmed to maintain accessibility and visibility.

Initial Landscaping Execution (All areas)

Within fourteen (14) calendar days of the date of award of contract, the Contractor shall perform a complete one-time landscaping execution across the defined areas listed in this document. The intent of this one-time execution is to establish a clean, uniform, and fully maintained condition of all landscaped and right-of-way areas prior to recurring maintenance activities.

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• Site-Wide Inspection and Debris Removal o Perform a walk-through of all landscaped and right-of-way areas.

o Remove all trash, litter, silt, fallen branches, and general debris and vegetation from turf, beds, and paved drainage swales.

o Ensure there are no obstructions to drainage flow.

o Bag, haul off-site, and dispose of collected debris the same day, in accordance with local and environmental regulations.

o No debris shall be left overnight or blown into wooded areas, storm drains, or medians.

• Initial Mowing and Turf Standardization o Mow all grassed areas to establish a uniform height.

o Edge all curbs, sidewalks, and hardscape transitions to define borders.

o Use string trimmers (weed-eaters) along backs of curbs, sidewalks, tree rings, and bed perimeters to remove vegetation inaccessible by mowers. Remove all visible weed growth from turf and along edges.

o Sweep or blow off all paved surfaces (e.g. sidewalks, curbs, driveways) the same day mowing or trimming is performed.

o Avoid scalping, rutting, or soil disturbance. Immediately repair any turf damage caused by equipment.

• Bed Cleanup o Remove accumulated leaves, weeds, and debris from all pine straw beds and tree rings (only of trees in medians).

o Redefine bed edges for a clean visual boundary.

o Remove overgrowth encroaching into sidewalks or driveways.

• Irrigation System Inspection & Reporting o All landscaped areas with decorative/ornamental/accent plants must be within an irrigation zone. Verify that this is the case.

o Inspect and test all accessible irrigation zones for proper operation.

o Note any damaged sprinkler heads, malfunctioning timers, broken lines, or coverage issues.

o Provide a written summary of the irrigation system’s condition, including photographs as applicable.

o If any decorative/ornamental/accent areas are found to be outside irrigation coverage or if the system is not fully operational, provide recommended corrective options and itemized quotes if requested by Santa Rosa County.

• Shrub and Tree Pruning o Trim overgrown shrubs and groundcover to produce a clean, tidy shape.

o Remove any dead or damaged branches from trees and shrubs.

o Maintain clearance around all signage and intersections.

o Large tree pruning requiring specialized equipment / substantial pruning may require County approval before execution.

• Pine Straw & Mulch Maintenance o Rake and redistribute existing pine straw or mulch for even coverage.

o Install additional pine straw or mulch to establish a consistent 2-3 inch depth across all beds and tree rings.

o Keep material contained within bed boundaries and off paved surfaces.

• Weed and Pest Control o Remove weeds from all visible turf, beds, and swales.

o Apply pre-emergent herbicides in beds and turf areas to reduce future weed emergence.

o Treat pest infestations using approved chemical or manual control methods.

• Soil Stabilization and Seeding of Bare Areas

13 | P a g e o To all exposed or sparsely vegetated soil areas within the defined right-of-way limits, conduct soil prep, soil testing, soil remediation, and seed planting per industry standards using appropriate seeding equipment.

o Contractor will use an FDOT-approved seed mix (e.g. Bahia or equivalent) blended with winter rye.

o Contractor shall irrigate or otherwise maintain adequate soil moisture at least twice weekly during the first three weeks after seeding, and thereafter as needed to ensure seed germination and root establishment.

o Stabilize eroded areas with soil fill, sod, or erosion control fabric, as appropriate.

• Initial Landscaping Execution Walkthrough o Upon completion of the initial landscaping execution, the Contractor shall coordinate with Santa Rosa County staff to schedule a walkthrough inspection within five (5) business days.

The walkthrough event shall verify completion, establish a baseline condition for recurring maintenance, and identify any deficiencies requiring correction.

o Resolve punch list items identified during inspection.

Maintenance (All areas)

Maintenance shall preserve the landscaped condition established during initial execution, ensuring all rights-of-way, medians, and landscaped corridors remain well-groomed, debris-free, and visually consistent throughout the contract term.

• Site-Wide Inspection and Debris Removal o Perform a walk-through of all landscaped and right-of-way areas.

o Remove all trash, litter, fallen branches, and general debris and vegetation from turf, beds, and paved drainage swales.

o Ensure there are no obstructions to drainage flow.

o Bag, haul off-site, and dispose of collected debris the same day, in accordance with local and environmental regulations.

o No debris shall be left overnight or blown into wooded areas, storm drains, or medians.

• Mow, Edge, Trim, and Sweep o Mow all grassed areas to establish a uniform height.

o Edge all curbs, sidewalks, and paved transitions each service visit.

o Trim around signposts, utilities, and other obstacles using string trimmers.

o Sweep or blow off all paved surfaces (e.g. sidewalks, curbs, driveways) the same day mowing or trimming is performed.

o Avoid scalping, rutting, or soil disturbance. Immediately repair any turf damage caused by equipment.

• Bed Maintenance o Keep all beds and tree rings free of weeds, litter, and debris. Maintain beds in a clean, uniform, and well-kept condition.

o Redefine bed edges for a clean visual boundary.

o Remove overgrowth encroaching into sidewalks or driveways.

• Irrigation System Inspection & Reporting o Once per month, visually inspect that all decorative/ornamental/accent plants are fully within irrigation zones.

o Report broken sprinkler heads, timer issues, leaks, or coverage deficiencies.

o Provide written summaries of findings with photos attached.

o Repairs shall not be made without prior written County authorization.

o Approved repairs may be commissioned separately as an addendum or task order.

• Shrub and Tree Pruning

14 | P a g e o Trim overgrown shrubs and groundcover to produce a clean, tidy shape.

o Remove any dead or damaged branches from trees and shrubs.

o Maintain clearance around all signage and intersections.

o Large tree pruning requiring specialized equipment / substantial pruning may require County approval before execution.

• Pine Straw & Mulch Maintenance o Rake and redistribute existing pine straw or mulch for even coverage.

o Replenish pine straw or mulch twice annually (March and September) to maintain a consistent

2-3-inch depth across all beds and tree rings.

o Keep material contained within bed boundaries and off paved surfaces.

• Weed and Pest Control o Maintain all turf, beds, and swales free of visible weeds.

o Apply pre-emergent herbicides in beds and turf areas to reduce future weed emergence.

o Treat pest infestations using approved chemical or manual control methods.

o Maintain proper licensing for pesticide application and record all products used.

• Soil Stabilization, Seeding, Erosion and Turf Repair o Inspect all turf areas for erosion or bare spots.

o Perform reseeding or spot sodding as needed to maintain consistent cover.

o Report major erosion or washouts requiring fill or regrading to the County for review.

Specific Clarifications

• Santa Rosa Industrial Park Main Monument Sign o In addition to initial landscaping and ongoing maintenance in the area drawn in Exhibit 28, install a continuous brick border around the monument sign bed, matching the same brick material as the monument sign.

o Provide recommended corrections, enhancements, or additional ornamental/accent/decorative plantings to improve visual quality of the Main Monument Sign.

Proposed modifications or additions must be submitted as a question through the open gov portal.

o Install and test an irrigation system sufficient to provide full coverage for all ornamental plantings within orange-drawn, defined bed area in Exhibit 28. The irrigation system shall connect to an existing water source or new line as approved by Santa Rosa County.

o Maintain all ornamental/decorative/accent plantings (current ornaments shown in Exhibit 29-

32) within Exhibit 28’s area in a healthy, pruned and well-groomed condition. Overgrown vegetation and weeds surrounding the planting beds shall be cut back, trimmed, or removed as needed to preserve a clean, visually balanced appearance and to prevent encroachment into the visual field of the sign’s text.

• Santa Rosa Industrial Park Small Entrance Right-of-Way Section o See Exhibit 27. Located along the east right-of-way of Industrial Boulevard between the first railroad track and the red-brick roadway section at the Hwy 90 entrance. This section shall be landscaped to improve visibility and appearance at the intersection.

o Contractor shall clear, trim, and prune overgrown vegetation obstructing sightlines. Remove litter, debris, and undesirable to establish a clean, maintained condition consistent with the remainder of the industrial park corridor. Apply seed or sod where necessary.

• Whiting Aviation Park Fire Pump Station o Whiting Aviation Park’s main fire pump station (Exhibit 56) is a fenced compound surfaced with gravel. The Contractor shall perform weed-spray treatment across all gravel areas within and immediately surrounding the fenced station (as outlined in red) to maintain a clean, vegetation-free appearance.

15 | P a g e o The Contractor shall also remove any litter or debris present within the fenced area of Whiting Aviation Park’s fire pump station (Exhibit 56), ensuring the site remains clear and well-kept.

o Each maintenance visit, apply weed-spray treatment to all gravel areas.

Performance and Accountability Requirements

• Successful Seeding of Bare Areas o All bare or patchy soil within areas of the Scope of Work and Exhibits Folder must achieve at least 80% vegetative coverage, or otherwise to be reseeded by the Contractor at no additional cost to the County.

• Equal Service Intervals o As stated, from March to October, maintenance shall be performed biweekly, and from

November to February, maintenance shall be performed monthly. Scheduled maintenance jobs should be performed at equal intervals in order to maintain a consistent and professional appearance.

• Debris and Cleanup o All debris, grass clippings, and trimmings generated from mowing, edging, or trimming operations shall be removed from the site the same day the work is performed.

o Sweeping and blowing of paved areas (roadways, curbs, sidewalks, driveways, and gutters) shall also be completed on the same day as cutting or trimming operations.

o No debris shall be left overnight or blown into wooded areas, storm drains, or medians.

• Photographic Documentation o The Contractor shall provide before and after photographs of each defined area prior to and immediately after each service visit.

o Photos shall be dated and, when available, geotagged to confirm site location.

o These photos shall be submitted electronically to the Economic Development Office within (2) business days of each service visit.

• Performance Verification o Santa Rosa County reserves the right to inspect any area at any time to verify compliance and quality of work.

o The County may request the Contractor’s service schedule to verify rotation and frequency of work being performed.

o If the County determines that work has not been performed in accordance with contract standards, the Contractor shall be required to correct deficiencies at no additional cost to the County o Document and report to Santa Rosa County any observed vandalism, safety hazards, or property damage encountered during site work.

• Warranty o Any task orders quoted and commissioned in addition to this Scope of Work, including but not limited to, sod/turf/plant material/irrigation system installation, is considered an addendum to this Scope and subject to the standards discussed herein. All such work must be warranted by the Contractor for a minimum period of 30 days from acceptance. Therefore, any areas that fail to establish due to poor workmanship, neglect, or improper installation shall be restored or replaced by the Contractor at no cost to the County.

o Work areas found unsatisfactory upon inspection must be re-performed within five (5) business days of notification.

• Safety & Compliance o The Contractor shall comply with all FDOT Maintenance of Traffic (MOT) requirements while working within County or State rights-of-way.

o All work shall be conducted safely and causing minimal public disruption.

16 | P a g e o All lanes must remain open and clear within 24 hours of any evacuation notice due to a hurricane or other catastrophic event.

BILLING:

All work shall be billed to the Economic Development Department at 6491 Caroline St, Suite 4, Milton, FL 32570.

5. Pricing Table

Lump Sum Bid Statement

The quantities and bid item descriptions included in the bid tab are the engineer's ESTIMATE ONLY and are to be used as a guide. All quantities are in-place measures unless otherwise stated. The contractor shall provide their price for each item, which shall include incidentals, labor, transportation, compaction, etc. The schedule of unit prices must be included in the bid package. If bid items are not included in the bid tab, it will be the contractor's responsibility to identify the items and include the item with a unit price in the bid package. Scrivener errors or other bid tab errors must be brought to the attention of the County during the open question period. No adjustments will be made to the bid tab after the question period closes.

The contractor shall provide a bid price based on the plans and specifications. The unit prices provided by the contractor in the bid tab are for informational purposes only and will be used for change orders and progress payments.

INITIAL, ONE-TIME LANDSCAPING EXECUTION

Line Item Description Unit of Measure Unit Cost

1 AREA 1: I-10 Coastal Commerce Center Lump Sum

2 AREA 2: West Santa Rosa Industrial Park Lump Sum

3 AREA 3: East Santa Rosa Industrial Park Lump Sum

4 AREA 4: Whiting Aviation Park Lump Sum

ROUTINE MAINTENANCE SERVICES

Biweekly during the months of March, April, May, June, July, August, September, and October, and monthly during the months of November, December, January, and February.

Line Item Description Unit of Measure Unit Cost

5 AREA 1: I-10 Coastal Commerce Center Lump Sum

6 AREA 2: West Santa Rosa Industrial Park Lump Sum

7 AREA 3: East Santa Rosa Industrial Park Lump Sum

8 AREA 4: Whiting Aviation Park Lump Sum

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6. Vendor Questionnaire and Submission

All electronic documents submitted in response to this solicitation shall be provided in searchable PDF format. The

County reserves the right to deem proposals that do not comply with this requirement as non-responsive or to require resubmission in the proper format within a specified timeframe. This requirement applies to all attachments, forms, and supporting documentation uploaded to the County’s Procurement Portal or otherwise submitted electronically.

6.1. Solicitation Requirements*

I certify that I have read through the solicitation, in its entirety, and verify that I understand all materials provided.

☐ Please confirm

*Response required

6.2. Scrutinized Company Certification*

I certify this respondent is not participating in a boycott of Israel, is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and it does not have business operations in Cuba or Syria.

☐ Please confirm

*Response required

6.3. Certificate of Insurance*

Please upload a copy of current required insurance declaration page with Santa Rosa County named interest or

Letter of Insurability from carrier stating the the levels of coverage will be obtained.

*Response required

6.4. Certificate of Authority to do business from the State of Florida (SunBiz)* Please upload Certificate of Authority to do business here.

*Response required

6.5. Bid Guarantee*

Each bid shall be accompanied by a certified cashier's check, or bid bond, in the amount of 5% of the total bid price, payable to Santa Rosa County, as the guarantee that the respondent, if the bid is accepted, will promptly execute the Agreement. The respondent shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

Please upload your Bid Bond.

*Response required

6.6. Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes.* Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Sworn_Statement.pdf

*Response required https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1706/aa4f67fb-d524-4aff-b654-0cd109f7c53d_Sworn_Statement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MJ4XA3V2%2F20251103%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251103T140001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDfbnM3C6%2F9tOaRBJJVOF2dRVE5%2FBHEo98LFPFESt6LGwIgJmx1K4vhiF1970BESE62w%2FVIwaWy199uE8YGWWJPoTcqjAUIXhACGgw4OTIzNjQ2ODc2NzIiDHdOryG4SyuiHwD3ZyrpBPf3x3hDx3HEHIcADRwuFNatmkkCnLO8GE5RdfOH71bai0w9iBJX5QQh7Rswy15HmEsWbO5LP8NGXCkpwmfuffT0mSnjmz4iNRbs8EkvU4ktHw57NHuBJhJesS2C9ULsSI0sSduCJ4LUCKnkVsEwZhaL2TX66PalHHar46j2bn2HAqV3C3YoMBGxUBcnq6okASp%2FlcypuZ5kXCqvsPbs4YQiM1gRf2oYs5%2FCZfQK2QVl7nRjPUe0tjw6vekqWlBW0dGnarqZ%2FTs3bWSRLc8SrzWzaOx65gzP75nsPcx9ZSS85Z318e%2BVKxklbalyWv6QUOOiUvCt7EFxQJl%2BKEpzYg0gFlbV2XtxrknS2X2gMSu3yPYiNLmNvcuh3nH0Tpgt8qQMRb9aviuSQHcExwlX%2BetT0moNngz6UB52QD50VF4KXPpvIq9sKV%2BdMB62LugO34ZDUOyOIBnsHjaDxYleaGAnLI%2FnWo%2FYniSaDG9sTc9HRFWVXaLyLP%2FimIShEu76VuMjcFA%2BBPj3UGUC9DPXW84V8gsDFQOZNqXGAcn4IYizF0pbpfLgk0ITFOGchVYohg3QwIRF786j7Sdmroqj8VZCeIPllv2E9PNOO6xXdTvVL3xiqsvdzRZuQm2B0iNJ78RL6LD4Do%2Bubd05DRrDEl%2Bn%2F%2BW8JJeZHZ81ROlNJO83%2FYkq2R026H79%2FDVqy0t7ZmaIb%2BoVQjZgiwKagpgY%2Bssiiw41bn011tsJdvp%2F4OxMT5PIjbDz%2FYtxt58qTS4PwI9LWCaWIXrTmTrBxdIefOVZJQNLd42S9lQ9Q5jGC%2B6nnvd3TTejzc98MPnLosgGOpkBOFTfDIP0ngO5sRkzeVvpCUMiUvZ8KQv5eiyxonMps0D%2BuctkDqYlPYVHrN7%2FSi2bDdZNe8Z%2FFgsRhJ36SE4CRwrNDbCTSBiVB1%2FNWM05%2F815chiu95rczFdNgghOY3zGDW4Gh8OpSWtzVHtFhm6lPiWA5GM67DEx7LoNPJWvaFH80DKiHPqW750wiD0P2ajlPWe09B07Lelp&X-Amz-Signature=35d98bb434d52444e1195a1e4a2c0c119e49539a2b6cd82fc0c10e95ff87a912&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Sworn_Statement.pdf%22&x-id=GetObject

18 | P a g e

6.7. References*

Please download the below document, complete, and upload.

• REFERENCES.pdf

*Response required

6.8. Conflict of Interest*

Please download the below document, complete, and upload.

• Conflict_of_Interest.pdf

*Response required

6.9. Proposed Subcontractors

Please provide names and addresses for any proposed subcontractors to be utilized for work on this project. (if applicable)

6.10. Any additional attachments.

Please upload any additional documents for your submission.

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1706/21b95f41-9a6a-40e1-9c17-759523143e4a_REFERENCES.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MJ4XA3V2%2F20251103%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251103T140001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDfbnM3C6%2F9tOaRBJJVOF2dRVE5%2FBHEo98LFPFESt6LGwIgJmx1K4vhiF1970BESE62w%2FVIwaWy199uE8YGWWJPoTcqjAUIXhACGgw4OTIzNjQ2ODc2NzIiDHdOryG4SyuiHwD3ZyrpBPf3x3hDx3HEHIcADRwuFNatmkkCnLO8GE5RdfOH71bai0w9iBJX5QQh7Rswy15HmEsWbO5LP8NGXCkpwmfuffT0mSnjmz4iNRbs8EkvU4ktHw57NHuBJhJesS2C9ULsSI0sSduCJ4LUCKnkVsEwZhaL2TX66PalHHar46j2bn2HAqV3C3YoMBGxUBcnq6okASp%2FlcypuZ5kXCqvsPbs4YQiM1gRf2oYs5%2FCZfQK2QVl7nRjPUe0tjw6vekqWlBW0dGnarqZ%2FTs3bWSRLc8SrzWzaOx65gzP75nsPcx9ZSS85Z318e%2BVKxklbalyWv6QUOOiUvCt7EFxQJl%2BKEpzYg0gFlbV2XtxrknS2X2gMSu3yPYiNLmNvcuh3nH0Tpgt8qQMRb9aviuSQHcExwlX%2BetT0moNngz6UB52QD50VF4KXPpvIq9sKV%2BdMB62LugO34ZDUOyOIBnsHjaDxYleaGAnLI%2FnWo%2FYniSaDG9sTc9HRFWVXaLyLP%2FimIShEu76VuMjcFA%2BBPj3UGUC9DPXW84V8gsDFQOZNqXGAcn4IYizF0pbpfLgk0ITFOGchVYohg3QwIRF786j7Sdmroqj8VZCeIPllv2E9PNOO6xXdTvVL3xiqsvdzRZuQm2B0iNJ78RL6LD4Do%2Bubd05DRrDEl%2Bn%2F%2BW8JJeZHZ81ROlNJO83%2FYkq2R026H79%2FDVqy0t7ZmaIb%2BoVQjZgiwKagpgY%2Bssiiw41bn011tsJdvp%2F4OxMT5PIjbDz%2FYtxt58qTS4PwI9LWCaWIXrTmTrBxdIefOVZJQNLd42S9lQ9Q5jGC%2B6nnvd3TTejzc98MPnLosgGOpkBOFTfDIP0ngO5sRkzeVvpCUMiUvZ8KQv5eiyxonMps0D%2BuctkDqYlPYVHrN7%2FSi2bDdZNe8Z%2FFgsRhJ36SE4CRwrNDbCTSBiVB1%2FNWM05%2F815chiu95rczFdNgghOY3zGDW4Gh8OpSWtzVHtFhm6lPiWA5GM67DEx7LoNPJWvaFH80DKiHPqW750wiD0P2ajlPWe09B07Lelp&X-Amz-Signature=8e3cfa27784ecf3286ff8e6a17b74749baec4c7575c8dc2ddc70adb2259dc3fe&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22REFERENCES.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1706/309ee4f3-33de-4277-9d60-6e64662c10ea_Conflict_of_Interest.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MJ4XA3V2%2F20251103%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251103T140001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDfbnM3C6%2F9tOaRBJJVOF2dRVE5%2FBHEo98LFPFESt6LGwIgJmx1K4vhiF1970BESE62w%2FVIwaWy199uE8YGWWJPoTcqjAUIXhACGgw4OTIzNjQ2ODc2NzIiDHdOryG4SyuiHwD3ZyrpBPf3x3hDx3HEHIcADRwuFNatmkkCnLO8GE5RdfOH71bai0w9iBJX5QQh7Rswy15HmEsWbO5LP8NGXCkpwmfuffT0mSnjmz4iNRbs8EkvU4ktHw57NHuBJhJesS2C9ULsSI0sSduCJ4LUCKnkVsEwZhaL2TX66PalHHar46j2bn2HAqV3C3YoMBGxUBcnq6okASp%2FlcypuZ5kXCqvsPbs4YQiM1gRf2oYs5%2FCZfQK2QVl7nRjPUe0tjw6vekqWlBW0dGnarqZ%2FTs3bWSRLc8SrzWzaOx65gzP75nsPcx9ZSS85Z318e%2BVKxklbalyWv6QUOOiUvCt7EFxQJl%2BKEpzYg0gFlbV2XtxrknS2X2gMSu3yPYiNLmNvcuh3nH0Tpgt8qQMRb9aviuSQHcExwlX%2BetT0moNngz6UB52QD50VF4KXPpvIq9sKV%2BdMB62LugO34ZDUOyOIBnsHjaDxYleaGAnLI%2FnWo%2FYniSaDG9sTc9HRFWVXaLyLP%2FimIShEu76VuMjcFA%2BBPj3UGUC9DPXW84V8gsDFQOZNqXGAcn4IYizF0pbpfLgk0ITFOGchVYohg3QwIRF786j7Sdmroqj8VZCeIPllv2E9PNOO6xXdTvVL3xiqsvdzRZuQm2B0iNJ78RL6LD4Do%2Bubd05DRrDEl%2Bn%2F%2BW8JJeZHZ81ROlNJO83%2FYkq2R026H79%2FDVqy0t7ZmaIb%2BoVQjZgiwKagpgY%2Bssiiw41bn011tsJdvp%2F4OxMT5PIjbDz%2FYtxt58qTS4PwI9LWCaWIXrTmTrBxdIefOVZJQNLd42S9lQ9Q5jGC%2B6nnvd3TTejzc98MPnLosgGOpkBOFTfDIP0ngO5sRkzeVvpCUMiUvZ8KQv5eiyxonMps0D%2BuctkDqYlPYVHrN7%2FSi2bDdZNe8Z%2FFgsRhJ36SE4CRwrNDbCTSBiVB1%2FNWM05%2F815chiu95rczFdNgghOY3zGDW4Gh8OpSWtzVHtFhm6lPiWA5GM67DEx7LoNPJWvaFH80DKiHPqW750wiD0P2ajlPWe09B07Lelp&X-Amz-Signature=e0e81cb3e24a3059eec4ff0da4047529234f22fe6e5634399603db1093727184&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Conflict_of_Interest.pdf%22&x-id=GetObject