Cost Sheet.xlsx

This is a Cost Sheet for contract opportunity 27-IND-7000-Wood in Massachusetts, establishing a price list and catalog framework for four categories of goods and services. The contract encompasses Category 1 (Equipment, Tools, and Software), Category 2 (Maintenance and Services), Category 3 (Lumber and Engineered Wood), and Category 4 (Supplies and Alternatives). Contractors may offer services in any or all categories and must complete the submission for each category they propose. The document requires contractors to provide catalog listings with optional percentage discounts off list price or cost-plus arrangements, though fixed contract-term rates are not mandatory. Contractors must specify lead time in business days after receipt of an authorized order and state any minimum order requirements or limitations. All actual purchases under the contract require individual written quotes.

Pricing under this contract must include ordinary packaging, freight, handling, and delivery in the quoted unit prices, with separate fuel or delivery charges requiring advance written approval from the Department of Correction (DOC). The document includes an illustrative quotation template for contractors to demonstrate quote completeness and internal controls, though the specific dollar amounts in sample quotes are not scored during evaluation. Contractors must clearly delineate service scope, deliverables, milestones, exclusions, acceptance criteria, warranty terms, and backorder provisions. Any proposed travel expenses or freight/fuel exceptions require advance written DOC approval. The contract structure prohibits double-counting of labor, parts, or freight, and all changes to approved quotes must receive written DOC approval before additional costs are incurred.