Cost_Proposal_Form.doc

This is a Cost Proposal Form for Request for Proposals #197178 issued by the City of Palo Alto for emissions testing services at the Regional Water Quality Control Plant in Santa Clara County, California. The procurement seeks a qualified consultant to conduct routine emissions testing for a newly installed odor control scrubber and emergency standby generator in compliance with Bay Area Air District (BAAD) regulations. The scope of work encompasses five tasks: Planning, Test Preparation, and Mobilization; Ongoing NMHC Testing; Initial and Ongoing Emissions Testing for Emergency Diesel Generator; Ongoing H2S Testing; and Testing Postponement. The consultant must prepare and submit all required regulatory compliance reports to BAAD and maintain all necessary qualifications and certifications. The proposal submission deadline is Friday, April 10, 2026 at 3:00 pm through the City's OpenGov procurement system, with a questions deadline of March 27, 2026 at 5:00 pm. Ongoing quarterly testing is scheduled to begin in the third quarter of 2026, with potential frequency reduction to quarterly if emissions remain below one-half of established limits. No site visit or pre-proposal conference is identified in the procurement materials.

The cost proposal form requires bidders to submit estimated hours, hourly rates, and extended rates for each expense category within the five defined tasks, with a "not to exceed" amount to be established by the proposer for each task and overall. The contract will be structured as a Fixed Fee agreement encompassing all direct costs, overhead, transportation, communications, subsistence, materials, and subcontracted work, with progress payments based on percentage of project completion. No specific budget range or award value is disclosed. Bidders must demonstrate financial stability through submission of audited or reviewed financial statements from the past two years, a letter of good standing from a financial institution or CPA, or a current Dun & Bradstreet report. The procurement does not identify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. The selected consultant must obtain and maintain comprehensive insurance coverage including Workers' Compensation at statutory limits, General Liability with minimum limits of $1,000,000 per occurrence, Automobile Liability with minimum limits of $1,000,000 per person per occurrence, and Professional Liability with minimum limits of $1,000,000 per occurrence, with all policies provided by companies rated A-:VII or higher by AM Best's and licensed in California.