Cost_Formula-reward_average_cost_for_RFP.docx

This file is a cost formula reference document outlining scoring methodologies for evaluating proposals submitted in response to the City of New Haven, Connecticut's Vehicle Immobilization Services and Devices contract opportunity. The document explains two primary scoring methods—Reward Average Cost and Reward Low Cost—which use mathematical formulas to assign point values based on proposal costs. The scope of services required includes providing and maintaining vehicle immobilization devices, establishing back-end monitoring systems, training City staff, coordinating with existing enforcement systems to develop scofflaw lists, and ensuring notification capabilities to registered vehicle owners. Additional requirements encompass developing computer software or equivalent systems for performance monitoring that meet cybersecurity and integration standards, generating reports compliant with New Haven ordinances and departmental requirements, and creating a portal or interface for electronic payment processing and boot self-release functionality.

The Reward Low Cost formula divides the lowest overall proposal cost by each individual proposal's cost to determine the percentage of available points awarded, with the example provided showing a maximum of 30 points distributed proportionally across competing bids. The document demonstrates this calculation across three scenarios: a $100 proposal receiving 30 points, a $200 proposal receiving 15 points, and a $500 proposal receiving 6 points. This pricing methodology indicates that the City of New Haven will evaluate cost competitiveness as a significant evaluation factor, rewarding proposals that offer the most economical solution while meeting the technical and operational requirements for the vehicle immobilization program and integration with existing City accounts receivable infrastructure.