Cost_Formula-reward_average_cost_for_RFP.docx

This document is a cost formula guide related to a Request for Proposal issued by the City of New Haven, Connecticut, for environmental consulting services at 0 Gibbs Street. The City seeks Licensed Environmental Professionals to complete a Phase III site investigation and prepare a final Remedial Action Plan for remediation of the 1.15-acre property, a former commercial cement mixing plant. Deliverables include reviewing past environmental reports, completing Connecticut Department of Energy and Environmental Protection enrollment documentation, conducting geophysical surveys and soil/groundwater sampling, drafting the final RAP, developing bid documents for remediation contractors, and providing contractor management through project completion. A pre-proposal meeting is scheduled for January 7, 2026, at 11:30 a.m. at the property location, with questions due by January 14, 2026, at 5:00 p.m., and proposals due January 27, 2026, at 11:00 a.m. through the City's electronic procurement portal. Contractor selection is anticipated by February 6, 2026, with contract execution by March 6, 2026. The contract term is one year with one optional one-year extension subject to the Purchasing Agent's approval.

Evaluation criteria weight proposed cost at 20 points, calculated using a cost formula methodology that awards points based on the relationship between the lowest proposal cost and each individual submission's cost. The procurement is funded through a $250,000 grant from the Connecticut Department of Economic and Community Development, with a portion allocated to consulting services and the balance dedicated to initial remediation activities. The City requires compliance with Equal Employment Opportunity provisions, the Ban The Box Agreement, and a Living Wage Ordinance for contracts exceeding $25,000. Contractors must maintain specific insurance coverage, including General Liability ($1,000,000 per occurrence), Workers' Compensation, Auto Liability ($1,000,000), Professional Liability ($1,000,000), and Pollution Liability ($1,000,000). Successful proposers must submit an IRS Form W-9 and may be required to provide detailed financial statements to verify financial stability.