Corvallis Lab SecurityPatrol SOW 2025.docx

Pacific Northwest Research Station Corvallis Forestry Science Lab Corvallis Forest Science Lab Security Contract Scope of Work (SOW)

JUNE 1, 2025

GENERAL

The USDA-Forest Service, Pacific Northwest (PNW) Research Station, Corvallis Forestry Sciences Laboratory (CFSL) has the need for a security patrol for crime prevention to increase personnel safety, theft prevention, and grounds security.

BACKGROUND

CFSL is a federally owned facility located on the Oregon State University Campas with multiple outbuildings and government fleet vehicles. Area crime includes vehicle or facility break-ins, homeless camping, and property theft to name a few.

REQUIRED SERVICES

1.0 Description of Services and Tasks:

The Contractor shall provide all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide a nightly random security patrol. Services shall include:

A. Foot patrol of the exterior of the Laboratory to include outbuildings and government vehicles on a random schedule, between the hours of 2300-0400.

I. check each first-floor window and exterior doors or other readily accessible point of entry of the laboratory and outbuildings. Ensure such areas are closed and locked. If they are found open, a reasonable effort will be made to secure them. If unable to secure them, contact the Facility Manager or designated representative and remain on-site until they arrive.

II. Patrol government vehicles parked in the CFSL parking lot. Check vehicle windows and doors to ensure they are closed and locked. The contractor shall close/lock any that are found open. If a vehicle cannot be made secure, contact the Facility Manager or designated representative, and stay on-site until they arrive.

III. Ensure individuals not on official government business vacate the area.

B. One randomly timed night drive through patrol, performed outside the hours of the random foot patrol hours of 2300-0400. The drive through includes observing the exterior of the buildings, vehicles, and parking areas for any unusual or suspicious activity or persons.

C. All patrols are to be logged with the date, time of arrival, time of departure and note of any unusual or suspicious activity and the actions taken. Patrol logs shall be kept on file at least until the end of the contractual period and be available for inspection upon request. Patrol logs will be emailed to Contracting Officer’s Representative (COR) at least weekly. If any vehicles, or buildings (doors or windows) are found unsecured, message the COR with a photo from a phone or other devise, on the day of the occurrence.

Contact the Facility Manager or their designated representative; and the Oregon State Police if appropriate; immediately upon discovery of any unusual or suspicious activity and stay on-site until they arrive. The contractor shall perform to the standards in the contract as well as all federal, state, and local codes and regulations.

2.0 Location And Description

The Patrol shall be performed at and around the Corvallis Forestry Sciences Laboratory located at 3200 SW Jefferson Way, Corvallis, Oregon 97331.

3.0 Period of Performance

The services of the Contractor will be required beginning within 30 Days of Receipt of Award and continuing for one year, with four option years to follow.

4.0 Access to Facility

CFSL is a secure building. There is no contract access into the facility or exterior buildings.

5.0 Contractor Representative

All work under this contract shall be performed in a skillful and workmanlike manner.

A. Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity.

B. Contractor employees shall be professional in appearance and be in uniform.

C. Contractor’s employees performing the patrol service shall carry state identification and the contractor’s identification card.

D. Contractor’s employee will not be allowed to have any persons (family members or E. otherwise) accompany the Contractor during performance of the contract.

Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

6.0 Government-Furnished Items

None. The contractor will provide all items necessary to perform the work.

7.0 Government Contact and Contract Officer Representative (COR)

Jason Tharp Maintenance Worker 541-760-5703 Jason.tharp@usda.gov

8.0 DELIVERABLES

The contractor shall submit an electronic copy of all deliverables to the COR in PDF format and phrased in layperson language.

9.0 Inspection and Acceptance

Patrol

Parol