Corrected 210804 DCF FFE Proposal Form.xlsx

This is a proposal form for office furniture submitted to the Maine Department of Administrative and Financial Services, Division of Procurement Services, for the Downeast Correctional Facility project. The solicitation requests quotations for approximately 15 distinct furniture categories across two buildings: an administrative building and a reentry facility in Machiasport, Maine. The furniture categories include task chairs, guest chairs, dining chairs, lounge chairs, bookcases, lateral files, mobile pedestals, lockers, credenzas, shelving units, exam tables, and workstations. Specifications detail manufacturer basis-of-design products from SitOnIt, Herman Miller, National Office Furniture, and Midmark, with allowable substitutions and finishes. Quotations were due August 9, 2021, at 4:00 p.m. Eastern Standard Time through the AdvantageME Vendor Self Service electronic procurement system. Installation must be completed no later than October 1, 2021, during normal business hours (8:00 a.m. to 5:00 p.m., Monday through Friday). Bidders were required to submit completed Excel proposal forms, cover letters with bid summaries, plan views and 3D line drawings, completed substitution and alternate forms with supporting documentation, references from five customers within the past three years, and statements of business experience and financial responsibility.

Evaluation was conducted on a "Best Value" basis with award decisions based on lowest price among conforming bids; however, the State reserves the right not to award to the lowest bidder if documented poor performance exists within the last five years. All products must be new and undamaged at installation and include full commercial-use warranties with a minimum one-year guarantee on labor and materials after completion and acceptance. Vendors are responsible for all delivery, storage, installation, waste removal, and temporary protection of existing materials. All deliveries are FOB destination with costs included in the bid. Payment terms are net 30 upon receipt of accurate invoice, and the State is exempt from federal, state, and local taxes, requiring that quotations exclude taxes. Unit prices must be held until building occupancy, and proposals may not be withdrawn for 60 calendar days following opening.