CORE-SWITCHES-SMARTNET-SOW.pdf

Department of Health and Human Services Indian Health Service

Oklahoma City Area Office

Specifications Division of Information Systems Cisco Switches

June 2025

1. PURPOSE OF THE PROJECT

The Oklahoma City Area (OCA), Indian Health Services (IHS) Division of Information Systems (DIS) needs two (2) core Cisco Switches with 5 years of Support for Smart Net Total Care (SNTC) with SNTC, thirteen (13) Cisco Switches with 2 years of SNTC and 2 power supplies for each switch. OCA needs five (5) years of SmartNet support for switch C9300-24UX (SN:

FJC27302EQE) This purchase will replace existing end of life equipment and allow for improved connectivity for Oklahoma City Area Office (OCAO) and Lawton Indian Hospital users.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide new, TAA compliant, Cisco equipment only (EXACT MATCH):

• Core Switches for: Oklahoma City Area Office (OCAO), National Supply Service Center (NSSC), Office of Environment & Health (OEHE), Clinton Indian Health Center (CNT), Haskell Indian Health Center (HAS), and Lawton Indian Hospital (LAW)

• Thirteen (13) Catalyst 9300 48-port PoE+, Network Essentials (Part Number: C9300-48P- E) o Thirteen (13) C9300 DNA Essentials, 48-Port Term Licenses (Part Number: C9300-

DNA-E-48)

• Thirteen (13) C9300 DNA Essentials, 48-Port, 5 Year Term License (Part Number: C9300-

DNA-E-48-5Y)

o C9300 Network Essentials, 48-Port License (Part Number: C9300-NW-E-48) o Cisco Catalyst 9300 XE 17.12 UNIVERSAL (Part Number: SC9300UK9-1712) o 715W AC 80+ platinum Config 1 Power Supply (Part Number: PWR-C1-715WAC-

P)

• Thirteen (13) 715W AC 80+ platinum Config 1 Secondary Power Supply (Part Number:

PWR-C1-715WAC-P/2)

o North America AC Type A Power Cable (21) (Part Number: CAB-TA-NA) o No SSD Card Selected (Part Number: C9300-SSD-NONE) o No Stack Cable Selected (Part Number: C9300-STACK-NONE) o No Stack Power Cable Selected (Part Number: C9300-SPWR-NONE) o Cisco Catalyst Type 1 Network Module Blank (Part Number: NM-BLANK-T1) o RUBBER FEET FOR TABLE TOP SETUP 9200 and 9300 (13) (Part Number:

C9K-ACC-RBFT)

o 12-24 and 1032 SCREWS FOR RACK INSTALLATION, QTY 4 (13) (Part

Number: C9K-ACC-SCR-4) o 1RU CABLE MANAGEMENT GUIDES 9200 and 9300 (13) (Part Number: CAB-

GUIDE-1RU)

o No Network Module Selected (Part Number: C9300-NM-NONE) o Network Plug-n-Play Connect for zero-touch device deployment (Part Number:

NETWORK-PNP-LIC)

• Thirteen (13) Smart Net Total Care: SNTC-8X5XNBD Catalyst 9300 48-port PoE+, Network Essentials Duration: 2.00 Years (Part Number: CON-SNT-C93004PE)

• Thirteen (13) 50CM Type 1 Stacking Cable (Part Number: STACK-T1-50CM)

• One (1) SNTC-8X5XNBD for Catalyst 9300 24-port mGig and UPOE, Net Duration: 5.00

Years: Serial FJC27302EQE (Part Number: CON-SNT-C93024XU)

• Core Switches for Lawton Indian Hospital

• Two (2) Catalyst 9500 48-port X1/10/25G + 4-port 40/100G, Advantage (Part Number:

C9500-48Y4C-A)

• Two (2) SNTC-8X5XNBD Catalyst 9500 48-port 25/100G only, Adva (Part Number: CON-

SNT-C9504YA4)

o C9500 DNA Advantage, Term License (Part Number: C9500-DNA-48Y4C-A)

• Two (2) Cisco Catalyst 9500 DNA Advantage 3 Year License (Part Number: C9500-DNA- A-3Y) o Cabinet Jumper Power Cord, 250 VAC 10A, C14-C13 Connectors (Part Number:

CAB-C13-CBN)

o 650W AC Config 4 Power Supply front to back cooling (Part Number: C9K-PWR-

650WAC-R)

• 650W AC Config 4 Power Supply front to back cooling (Part Number: C9K-PWR-

650WAC-R/2)

o Cisco pluggable SSD storage (Part Number: C9K-F1-SSD-BLANK) o Catalyst 9500 Type 4 front to back cooling Fan (Part Number: C9K-T1-FANTRAY) o C9500 Network Stack, Advantage (Part Number: C9500-NW-A) o Cisco Catalyst 9500 XE 17.12 UNIVERSAL (Part Number: S9500UK9-1712) o No SSD Card Selected (Part Number: C9500-SSD-NONE) o No RFID Selected (Part Number: C9500-RFID-NONE) o Network Plug-n-Play Connect for zero-touch device deployment (Part Number:

NETWORK-PNP-LIC)

• Axiom QSFP28 DAC Cable for Cisco 3mAxiom 100GBASE-CR4 QSFP28 Passive DAC

Cable Cisco Compatible 3m (Part Number: QSFP-100G-CU3M-AX)

3. PERIOD OF PERFORMANCE

The equipment, accessories, licenses and SNTC should be delivered within 60 days from date of award

4. LEVEL OF EFFORT

4.1. The contractor shall provide new equipment.

4.1.1. This should include all accessories to operate the equipment and features as listed to include, but not limited to:

4.1.1.1. Cables

4.1.1.2. Adapters

4.1.1.3. Power Supplies

4.1.1.4. Term Licenses

4.2. The contractor shall deliver equipment to Oklahoma City Area Office (OCAO) at 701

Market Drive, OK 73114 with all installation instructions, warranty documents, and specifications.

4.3. The Contractor shall electronically deliver licenses and SNTC to Cisco Software Central to the Indian Health Service Smart Account with the Virtual Account of Oklahoma Area Office.

5. SPECIAL REQUIREMENTS

5.1. The Contractor shall be an authorized Cisco Partner/Authorized reseller.

5.2. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management – (Security Clearance for on-site human service)

5.3. The USPHS OCAO is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.4. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises.

5.5. The contractor shall not disclose or cause to disseminate any information concerning operations of OCAO. Such action(s) could result in violation of the contract and possible legal actions.

5.5.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

5.6. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

6. DELIVERABLE AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery of equipment with the designated government employee. The government will provide the contractor with building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed access. No deliveries can be made after 4:15pm.

Driver needs a valid ID.

6.2. Delivery: The contractor will coordinate the delivery of licenses and Smart Net Total Care to Smart Net account for Indian Health Service with the designated OCA point of contact.

6.3. Contractor Point of Contact: The contractor shall furnish one designated point of contact

(POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.4. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall make no supply of property, facilities, and services.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERIVCES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment and shipping

9. CHANGES TO THE SPECIFICATIONS

9.1. Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

10.1. Did the vendor supply switches and accessories in a timely manner: YES or NO

10.2. Did the vendor deliver the licenses and SNTC to the IHS Cisco account in a timely manner: YES or NO

Area IT Director Signature: ___________________________

Area CIO Signature: ______________________________