COQBID.pdf

City of Quincy, Illinois

Solicitation:

Demolition & Removal of Structures

Issue Date: 10/23/25

REQUEST FOR BIDS

OPENING DATE AND TIME: Wednesday, November 12, 2025 @ 11:00 am

OPENING LOCATION: City Hall - City Council Chambers

730 Maine Street Quincy, IL

All bid envelopes must be clearly marked with the above statement written on the outside of the bid packet. The City of Quincy assumes no responsibility for unmarked envelopes being considered for award. Only one (1) proposal per envelope. Authorized company representative is required to sign in ink the bid signature form. Any proposal not containing the bid signature form will be automatically rejected. It is requested that completed proposals be either typewritten or handwritten in black ink only. Electronic or Facsimiles will not be considered. Bids received after the time the bids are due will not be considered for award and will be returned unopened.

Subject to the conditions, provisions and the enclosed information, sealed proposals will be received by the City Clerk until the stated date and time and then publicly opened and read.

Bids shall be submitted on the enclosed form and returned to the office of the

City of Quincy - City Clerk’s Office 730 Maine Street, Suite # 111 Quincy, Illinois 62301

Bids shall be enclosed in a sealed envelope with the return address and the following clearly marked on the outside of the envelope:

Bid For: “Demolition of 1525 Cedar Street, 318 Locust Street & 517 Chestnut Street”

“Date: November 12, 2025, Time: 11:00 o’clock a.m.”

SECTION A – GENERAL CONDITIONS

SECTION A GENERAL CONDITIONS OF INVITATION TO BID

1. PREPARATION OF BID

Bid will be prepared in accordance with the following:

(a) The enclosed Bid Proposal Form is to be used in submitting your bid.

(b) All information required by the Bid form shall be furnished.

(c) All bid prices submitted shall remain effective for a minimum period of sixty (60) days, unless otherwise stated.

(d) Unit prices shall be shown and where there is an error in extension of price, the unit price as shown shall govern. Lump sum total bid amount as submitted shall encompass all Contractor costs, incidental or otherwise, for providing and accomplishing the total work requirements as specified, complete and in accordance with the plans, specifications and the conditions and requirements of the contract and bidding documents.

(e) Bidders will not include federal taxes nor State of I llinois sales, excise, and use taxes in bid prices, as the City is exempt from payment of such taxes. An exemption certificate will be provided where applicable upon request.

(f) All documents should be prepared in a manner that is clearly legible and organized.

(g) The bid form must be either typewritten or handwritten in ink to show prices and notations. No erasures will be permitted. Errors must be crossed out and initialed by the person signing the bid. Signatures on bids must be by a principal, duly authorized to make contracts. No bid shall be altered or amended after the specified time for opening.

(h) When required, furnish samples, free of expense, prior to the opening of proposal. Label each sample with bidder’s name and the item number. Should you wish the sample returned at your expense, when not damaged by review, make requests for return within 10 days following opening of proposals.

(i) Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications and successful bidder will be held responsible. Deviations must be explained in detail on separate attached sheet(s). The listing of deviations, if any, is required but will not be construed as waiving any requirements of the specifications.

Deviations found in the evaluation of the bid and not listed may be cause for rejection. Bidders offering substitute or equal items must provide information sufficient enough to determine acceptability of item offered.

(j) Upon requests, Bidders shall provide a list of at least three (3) similar projects performed by the contractor.

Credentials and a list of references shall also be included.

(k) Bidders shall thoroughly examine the drawings, specifications, schedule, instructions and all other contract documents.

(l) Each bidder should carefully examine the Bid documents, including any amendments. Should the bidder identify any discrepancies, he shall notify the Purchasing Agent immediately. No allowance will be made for oversight or misunderstanding by the bidder after bids are received. The failure or omission of a bidder to acquaint himself with existing conditions shall in no way relieve him of any obligation with respect to this bid or to the contact.

(m) Bidders are advised that all C i ty Contracts are subject to all legal requirements provided for in the Purchasing Ordinance and/or State and Federal Statutes.

(n) Vendors acknowledge by submitting a bid or proposal to the City of Quincy that they are not a debarred company or prevented from or excluded from submitting a bid proposal in any/all local/state/federal procurement and/or non- procurement programs.

2. DESCRIPTION OF PRODUCT OR SERVICES

(a) Any manufacturer’s names, trade names, brand name, or catalog numbers used in specifications are for the purpose of describing and establishing general quality levels. SUCH REFERENCES ARE NOT INTENDED TO BE RESTRICTIVE. Bids will be considered for all brands which meet the quality of the specifications listed for any product.

(b) Bidders are required to state exactly what they intend to furnish; otherwise they shall be required to furnish the product or services specified.

(c) Bidders will submit, with their bid, data necessary to evaluate the quality of product(s) or service(s) they are bidding.

3. REJECTION OF BID

(a) The City may reject a bid if:

1. The bidder misstates or conceals any material fact in the bid.

2. The bid does not strictly conform to the law or requirements of bid.

3. The bid is conditional, except that the bidder may qualify his or her bid for acceptance by the City on an “all or none” basis, or a “low item” basis. An “all or none” basis bid must include all products or services upon which the bid was invited.

(b) The City may, however, reject all bids whenever it is deemed in the best interest of the City to do so, and may reject any part of a bid unless the bid has been qualified as provided in 3(a) 3. The City may also waive any minor informalities or irregularities in any bid.

4. WITHDRAWAL OF BID

(a) Bid may not be withdrawn after the time set for the bid submittal for a period of time as specified.

(b) Bid may be withdrawn prior to the time set for the bid submittal. Such request must be made in writing to the Purchasing Agent.

5. LATE BID OR MODIFICATIONS

(a) Bids and modifications received after the time set for the bid submittal will not be considered.

(b) Modifications in writing received prior to the time set for the bid submittal will be accepted.

6. BID INQUIRIES

Inquiries concerning this bid may be made to the

City of Quincy Purchasing Department 730 Maine Street

(217) 228-4502

7. PUBLIC REVIEW AT BID OPENING

Bids will be opened immediately after the bid submittal date and time (11:00 AM) by the

City of Quincy Purchasing Department C i ty Ha l l Counc i l Chambers 730 Maine Street

The public may attend the bid opening, but may not immediately review any bids submitted. The names of respondents and their bids amounts will be read aloud at the time of opening.

8. AWARD OF CONTRACT

In addition to price of the bid, the City may consider other factors, including those listed below, to determine the lowest responsible bidder.

(a) The contract will be awarded to the lowest responsible bidder whose bid, conforming to the Request for Bid, is most advantageous to the City of Quincy, price and other factors considered. For Request for Bid for Sale of Real Estate or Surplus Property, award will be made to the highest and most advantageous bid including price and other factors considered.

(b) The ability, capacity and skill of the bidder to perform the contract or provide the service required.

(c) Whether the bidder can perform the contract or provide the work promptly, or within the time specified without delay or interference.

(d) The character, integrity, reputation, judgment, experience and efficiency of the bidder.

(e) The quality of the performance or previous contracts and work of the bidder.

(f) The previous and existing compliance by the bidder with laws and ordinances relating to the contract to work.

(g) The financial responsibility and resources of the bidder.

(h) The quality, availability, and adaptability of the supplies and laborers of the bidder for the particular requirements of the contractor work.

(i) The ability of the bidder to provide future maintenance and service for the use of the subject of the contract.

(j) The number and scope of any conditions attached to the bid.

(k) Such other factors or circumstances as may fairly and reasonably reflect on a bidder’s ability or responsibility to perform the contract.

(l) Pricing shall remain valid for the entire term of the contract.

(m) Price increases will NOT be accepted.

9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS

The laws of the State of Illinois apply to any purchase made under this Request for Bid. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this bid and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Illinois Environment Protection Agency (IEPA), and Occupational Safety and Health Administration (OSHA) as applicable to this contract.

10. COLLUSION

The bidder, by affixing his signature to this proposal, agrees to the following: "Bidder certifies that his bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a bid for the same item(s) or service(s) and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action".

11. CONTRACTOR LICENSE REQUIREMENT

All contractors performing construction and related work in the City of Quincy must comply with our regulatory legislation, Laws of Illinois, as amended. Failure to have a competency license in a regulated trade will be cause for rejection of any bid and/or contract award.

12. BID TABULATION INQUIRIES

Inquiries relating to the results of this bid, prior to the official bid award by the City of Quincy City Council may be made by visiting the City of Quincy Purchasing Office. If a tabulation of bids is desired, please inquiry with the City of Quincy Purchasing Department.

13. MATERIAL SAFETY DATA SHEETS REQUIREMENTS

If any chemicals, mater ials, or products containing toxic substances, as defined by Local, State or Federal Statutes are contained in the products purchased by the City as a result of this bid, the successful bidder shall provide a Material Safety Data Sheet at the time of each delivery.

14. ASBESTOS MATERIALS

If applicable under this bid, the contractor shall perform all work in compliance with Federal, State and local laws, statutes, rules, regulations and ordinances, including but not limited to the Illinois Environmental Protection Agency asbestos requirements. Additionally, if applicable, the contractor shall be properly licensed and/or certified for asbestos removal as required under Federal, State and local laws, statutes, rules, regulations and ordinances.

15. MULTIPLE COPIES

Unless otherwise specified, responses to an Invitation to Bid or Request for Proposal (RFP) should be submitted in duplicate.

16. VARIANCE FROM STANDARD TERMS & CONDITIONS

All standard terms and conditions stated in Section A apply to this contract except as specifically stated in the subsequent sections of the document, which take precedence over Section A, and should be fully understood by bidders prior to submitting a bid on this requirement.

17. “OR EQUAL” DETERMINATION

Where bidding other than specified, the determination of equivalency will be the sole discretion of the City of Quincy and its personnel.

18. PAYMENT/INVOICES

The bidder must specify on the Bid Summary form exactly the company name and address which must be the same as invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible for immediately notifying the Purchasing Department of any company name change, which would cause invoicing to change from the name used at the time of the original bid.

19. CANCELLATION

(a) The City of Quincy reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the contractor in writing of the intention to cancel or with cause if at any time the contractor fails to fulfill or abide by any of the terms or conditions specified.

(b) Failure of the contractor to comply with any of the provisions of this contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Quincy.

(c) In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate on the last day of current fiscal period without penalty or expense to the City.

(d) In addition to all other legal remedies available to the City, the City of Quincy reserves the right to cancel and obtain from another source, any items which have not been delivered within the period of time stated in proposal, or if no such time is stated, within a reasonable period of time from the date of order as determined by the City of Quincy.

20. BIDDER CAPABILITY/REFERENCES

Prior to contract award, any bidder may be required to show that the company has the necessary facilities, equipment, ability and financial resources to perform the work specified in a satisfactory manner and within the time specified. In addition, the company must have experience in work of the same or similar nature, and can provide references which will satisfy the City.

Contractors shall submit (Exhibit A) Statement of Contractor’s Qualifications with all submitted bids.

21. DELIVERY/CLAIMS

Prices quoted shall be F.O.B. Destination, FREIGHT INCLUDED and unloaded at specified City of Quincy facilities. Actual delivery address(es) shall be identified at time of order. Successful bidder(s) will be responsible for making any and all claims against carriers for missing or damaged items.

22. MATERIAL QUALITY

All materials purchased and delivered against this contract will be of first quality and not damaged and/or factory seconds. Any materials damaged or not in first quality condition upon receipt will be exchanged within twenty-four (24) hours of notice to the Contractor at no charge to the City.

23. WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS

No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this bid/proposal must be sent in writing (mail, emailed or fax) to the Purchasing Department and received not less than ten (10) days prior to the scheduled opening date, unless otherwise specified. Responses to questions may be handled as an addendum if the response would provide clarification to requirements of the bid/proposal. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. The Purchasing Department will be unable to respond to questions received after the specified time frame.

24. ASSIGNMENT/SUBCONTRACTING/CORPORATE ACQUISITIONS AND/OR MERGERS

The Contractor shall perform this contract. If a bidder intends to subcontract a portion of this work, the bidder must disclose that intent in the bid. No assignment or subcontracting shall be allowed without prior written consent of the City. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) business days of Contractor’s notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws.

25. EXCEPTIONS

Contractor is advised that if it wishes to take exception to any of the terms contained in this Bid it must identify the term and the exception in its response to the Bid. Failure to do so may lead the City to declare any such term non-negotiable. Contractor's desire to take exception to a non-negotiable term will not disqualify it from consideration for award.

26. NON-EXCLUSIVE CONTRACT

Award of this Contract shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such action to be in the City's best interest. In the case of multiple-term contracts, this provision shall apply separately to each term.

27. ADDITIONAL REQUIREMENTS

The City reserves the right to request additional goods or services relating to this Agreement from the Contractor.

When approved by the City as an amendment to this Agreement and authorized in writing, the Contractor shall provide such additional requirements as may become necessary.

28. ADD/DELETE LOCATION SERVICES

The City reserves the right to unilaterally add or delete locations/services, either collectively or individually, at the City’s sole option, at any time after award has been made as may be deemed necessary or in the best interests of the City. In such case, the contractor(s) will be required to provide services to this contract in accordance with the terms, conditions, and specifications.

29. CONTRACT EXTENSION

The City, through its Purchasing Agent, has the option and reserves the right to unilaterally extend the original contract term or any renewal term up to and not exceed a thirty (30) day period, at the same terms and conditions. Notice of the City’s intent to renew shall be provided by the City in writing to the Contractor prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

30. BID PROTEST PROCEDURE

Protest of bidding procedures, specifications or bid awards shall be made in accordance with the following procedures.

Unless otherwise stated in the bid documents, or required by federal or state law, any bid protest regarding the solicitation must be submitted in writing to the Director of Purchasing, 7 days prior to bid opening. Unless otherwise stated in the bid documents, or required by federal or state law, any bid protest regarding the bid opening or contents of submitted bids must be submitted in writing to the Director of Purchasing, within 3 days of the bid opening. If the bid documents or federal or state law require different times for filing protests, they shall control the timing. The written protest must contain the name of the vendor submitting the protest, the project name and number, and the specific grounds for protest. If the protest is timely filed, the Director of Purchasing shall review the protest, consult with necessary city personnel and make a determination of the protest. Determinations could include but are not limited to: whether to dismiss the protest, suspended the bidding process, issue addendum or additions to the bid, reschedule the bid opening, or dismiss the bids and rebid the project. Upon determination of the bid protest the Director of Purchasing shall put his decision in writing and provide the written decision to the person who submitted the bid protest and all other persons/entities that submitted a bid or obtained a bid package. The Director of Purchasing shall review and make his decision regarding the bid protest within seven (7) business days of receipt of the bid protest.

Should the bid protestor desire to appeal the decision of the Director of Purchasing, the bid protestor must within 72 hours of receipt of the decision of the Director of Purchasing file an appeal with the Mayor of the City of Quincy, which appeal shall state all legal reasons and facts supporting said legal reasons why the Mayor should change the decision of the Director of Purchasing. The decision of the Mayor is final.

SECTION B – SPECIAL CONDITIONS

1. Prevailing wage Requirements

The successful bidder and all subcontractors will be required to pay not less than the Prevailing Wage Rate for workmen engaged in work under this contract, with the provisions of an act of the General Assembly of the State of Illinois entitled “An Act Regulating the Wage of Laborers, Mechanics, and other workmen employed in any public works by the state, city, or any public body, or any political subdivision or by anyone under contract for public works” by an Act approved July 11, 1957, as amended. Attached to and made part of these contract documents is the current prevailing wage rate decision.

This contract calls for the construction of a “public work” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed.

The Department publishes the prevailing wage rates on its website at http://labor.illinois.gov/. The Department revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the Department’s website for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

It shall be the responsibility of the contractor and his subcontractors to allow the City of Quincy, the Illinois Department of Labor and any authorized representative of any government agency involved in the funding of this project, access to and the right to examine all records, books, papers, payrolls, or other documents related to this construction project. This right shall extend from the time of execution of the contract through the entire period of work, and ending three (3) years after the final pay estimate is disbursed.

The submission of weekly payroll certifications from both the prime contractor and all subcontractors will be required for this project. Submissions shall be made to the City of Quincy, (project manager), managing this project. Computer generated forms or other state and/or federal forms listing the appropriate information are acceptable for use as long as a signed certification statement is also on the form signed by a responsible company official. Submittals on a monthly basis broken down per week are acceptable if submitted within ten-days of the end of the month.

Failure to submit the required information may, in addition to such other penalties as may be prescribed by contract or law, is grounds for being barred from bidding upon construction projects using city funds for a period of two-years.

If the Illinois Department of Labor revises, during the term of this contract, the prevailing wage rate of hourly wages to be paid by the City of Quincy in Adams County, the revised rate as provided by the Department of Labor shall apply to this contract.

SECTION B – SPECIAL CONDITIONS

Public Bid Openings / Public Information

This bid will be opened at the time and place indicated in this document. Data submitted by a bidder are private or nonpublic until bids are opened. Once the bids are opened, the name of the bidder and the dollar amount, including any discounts for early pay, specified in the response, are read and become public. A tabulation of public information will be available within 48 hours, or longer if the bid is part of a complex project.

This bid is for the demolition of 1525 Cedar Street, 318 Locust Street and 517 Chestnut Street, Quincy IL. In order to be considered, responses must include demo unit pricing for each property to be demolished and bids must be submitted to the City Clerk by Wednesday, November 12, 2025 at 11:00 am. Bids which are submitted and do not include responses for demolition costs for each property will not be considered.

In order to be considered, responses must include:

1. Demo unit pricing for each property to be demolished

2. Exhibit A shall be completed & signed, along with evidence of required insurance.

3. Bid Summary Page

4. Signature Page

All other data in a bidder’s response to a public quote is private or nonpublic data until completion of the selection process. “Completion of the selection process” means that the City has completed its evaluation and has ranked the responses. After the City has completed the selection process, all remaining data submitted by all bidders is public, with the exception of trade secret data as defined in Illinois Statutes. Any statement by a bidder that submitted copyright or otherwise protected data does not prevent public access to the data contained in the bid.

If all responses to a request for bids are rejected prior to completion of the selection process, all data – other than that made public at the quote opening – remains private or nonpublic until a resolution of bid results in completion of the selection process or a determination is made to abandon the purchase. If the rejection occurs after the completion of the selection process, the data remains public. If a resolution of bids does not occur within one year of the bid opening date, the remaining data becomes public.

SECTION C - SPECIFICATIONS

The purpose of this bid is for the demolition and removal of structures located at: 1525 Cedar Street, 318 Locust Street and 517 Chestnut Street Quincy, IL.

Standard City Demolition Specification Department of Planning and Development

Furnish all labor, materials, equipment and services necessary or incidental to the Wrecking and Removal of structures and appurtenances in accordance with these specifications.

Legal Requirements

1. LICENSE AND PERMIT BOND: A bond in accordance with Section 152.04 of the Municipal Code will be required to be submitted by the successful bidder upon award of contract.

2. INSURANCE: Contractor shall be required to carry insurance of the kind and in the amounts specified in Section 152.04 of the Municipal Code.

3. PREVAILING WAGE: Not less than the prevailing rate of wages as found by the public body or Department of Labor or determined by the court on review shall be paid to all laborers, workers and mechanics performing work under the contract. Please note details regarding Prevailing Wage, which can be found in Section B – Special Conditions – 1. Prevailing Wage Requirements.

4. WORKERS COMPENSATION AND EMPLOYER’S LIABILITY: Worker’s Compensation in accordance with Illinois Law.

5. GENERAL INSURANCE REQUIREMENTS:

a. All certificates of insurance shall provide that the City’s Department of Planning and Development be given not less than thirty (30) days prior written notice of cancellation, non-renewal or any material changes in the policy, including, but not limited to, coverage amounts. Agent must state on the certificate if policy includes errors and omissions coverage.

b. The Contractor shall not commence work until a Certificate of Insurance covering all of the insurance required for this project is approved and the Director of Inspection has issued a Notice to Proceed.

Insurance must remain in place for the duration of the original contract and any extensions periods.

c. The City reserves the right to review Contractor’s insurance policies at any time, to verify that City requirements have been met.

6. HOLD HARMLESS

The Contractor shall indemnify, save and hold harmless, protect and defend the City from all claims, actions, or suits of any character brought for or on account of any claimed or alleged damages or injuries arising directly or indirectly from the Contractor’s acts or omissions while performing the work under this agreement.

SECTION C - SPECIFICATIONS

7. HAZARDOUS MATERIALS

a. Asbestos Abatement: The Contractor shall comply with all state statutes regarding the removal and disposal of asbestos.

b. Other Types: The proper disposal of hazardous waste is considered a very serious matter by the Illinois Environmental Protection Agency and the Illinois Department of Public Health.

Contractors are to alert IEPA / IDPH immediately upon encountering unknown wastes that may be considered hazardous, including fuels, leaking storage tanks, surface spills, suspicious odors, etc. Contractors shall seek instruction for identifying and determining proper disposition.

c. All hazardous / household waste materials shall be handled in accordance with all Federal and State Codes, Ordinances, Laws, Rules, Regulations and Statutes.

d. Bid Procedures Hazardous Materials Abatement: If an asbestos / hazardous materials building survey is available, that information will be attached and included with the bid specifications; the price for said Hazardous Materials abatement shall be included in the demolition bid price. For those properties where such building surveys are not required or where not included with the bid specifications, the successful bidder shall stop work immediately and notify the City if any such materials are encountered. Contractor(s) shall retain proof of proper asbestos / hazardous waste removals including disposal locations / protocol and all documentation submittals as required by State law before final payment will be processed.

SECTION C – SPECIFICATIONS

General Contract Requirements

1. References Prior to the award of the project, the City reserves the right to request a list of references, equipment inventory list and a list of personnel that will be working at the jobsite. The City reserves the right to reject vendors that are deemed not meeting the appropriate references or available equipment/personnel requirements.

2. Permits / Utility Disconnection

a. Contractor shall obtain demolition permits for each property. No fee shall be charged for the permits.

b. Contractor shall contact all utilities having a current or previous connection to the structure(s) or property within five (5) working days of the “Notice to Proceed” to arrange shut offs and meter(s) removed.

3. Site Inspection The Contractor should inspect the site to clearly understand the work specified. Any questions should be directed to the Director of Inspection and Enforcement at 217.228.4540

4. Waste Management Contractors shall actively work with the City to establish and implement specific waste management plans for each demolition site / parcel address herein incorporating City comments / recommendations as required.

5. Demolition Requirements

a. Demolition work shall consist of complete removal* of all site structure(s) and their contents;

together with all foundation walls**, footings, floor slabs as well as removal of all man-made surface features; including any stairs, stoops, steps, concrete walks, slabs, curbing, wheel stops, other miscellaneous footings; clothes poles, fences, signs, bollards; all trees and shrubs, unless otherwise noted; and all other site features and debris on the property. The Contractor shall pay all costs incurred in the disconnection of these utilities and services. All demolition debris and residue shall be removed from the site and properly disposed of in accordance with all federal, state, county and City laws, ordinances, codes and statutes.

Leave in place all public sidewalk / boulevard improvements including driveway approaches, hydrants, street signs, street lights, curbs and gutters, trees, sod, access aprons, etc. Also, any paved alleys serving the neighborhood as well as any immediate utilities (or utility connections) serving adjacent neighboring property(ies) or utilities that occur as a result of the Contractor’s negligence or otherwise attributed to their demolition activities hereunder; shall be satisfactorily repaired, restored or placed in kind all at the Contractor’s sole expense.

Total foundation removal is required (unless specifically noted otherwise) in accordance with sound demolition practices. The Contractor shall control dust that is produced as a result of the demolition by application of water onto the demolition site and debris in a manner that controls airborne pollutants. The City is requiring a meter and hose connection from a City fire hydrant by obtaining a permit from the City’s Department of Engineering and Utilities. If a hydrant is not located in proximity to the site(s), an approved alternative method of providing an equivalent means of dust control.

*Additional items include gas piping, water piping, sewer pipes, electrical wires, wires, service conduit(s), television cables, etc. Such items must be properly terminated, plugged, sealed, and capped in accordance with the specific instructions of each responsible utility company.

**Where foundation walls support public walks or need to remain to provide structural support / integrity to adjacent property(ies), remove those foundation walls below grade as necessary and step return walls at 60 degrees from footing grade to surface grade to act as support buttresses for remaining walls left in place.

b. If demolition site is left unattended, the Contractor shall provide and install barricade fencing in accordance with the Municipal Code, sufficient to adequately protect the safety of or warn the public. It is the Contractor’s responsibility to provide a safe and secure work site from the time the demolition work commences until the time all work is completed. The buildings must be kept secured to prevent unauthorized access until removed.

c. Excavation fill must consist of clean, compacted fill as approved by the Director of Inspection and Enforcement. All disturbed and filled areas must be leveled to provide a final grade which will affect good drainage. All excess earth, large stones and rocks larger than six (6) inches in diameter shall be removed from the site.

d. The site shall be left in a safe, clean and sanitary condition, free of any debris, rubble, refuse or demolition waste. Any curbs, concrete structures, vaults, walls, etc. shall be removed as specified, and any depressions shall be filled. All disturbed areas shall be covered with a minimum of two (2) inches of topsoil, final graded by approved methods and either sodded or seeded at a rate which is conducive to good growth and rapid coverage of the dirt. Erosion control measures shall be used and may incorporate the use of turf sodding, staking, silt fencing, straw and hay covers.

e. Inspections: Work will be inspected by the City’s Office of Inspection under the demolition permit provisions. The Contractor must notify the Office of Inspection before commencing any demolition work and prior to backfilling all basement areas.

f. Notice to Proceed: Contractor shall not perform any work pursuant to this contract without specific written prior agreement from the City. No claim for service not specifically provided for in this contract, or not specifically agreed to in advance will be honored by the City. The Contractor shall commence demolition and removal work no later than fifteen (15) days from the date of the “Notice to Proceed”. The Contractor shall contact the City Director of Inspection at

217.228.4540 if delays are encountered. All work must be completed within thirty (30) days (or less) thereafter.

g. Hold Back: If work is not completed to the satisfaction of the City, the City may withhold payment of an amount equal to twice the estimated cost of completing the work. This is in addition to all other remedies available to the City.

h. Salvage: Any employees or other representatives of the Contractor who have authorization to conduct salvaging at the site must be prepared to show proper identification or they will not be permitted to remain on the site(s).

i. Protection of adjacent property: Any damage(s) to public or private property outside the construction limits as a result of the Contractor’s operations shall satisfactorily be repaired, restored, or replaced in kind as directed; and all at the Contractor’s sole expense. Final payment may be withheld from the Contractor until settlement of such damage(s) has been completed.

6. PAYMENT

Prior to final payment, the Contractor must satisfactorily complete the following to the City:

a. Vendor shall supply a separate company invoice for EACH property demolished.

The invoices would either be requesting final (or partial) payment clearly itemizing all goods and / or services provided.

b. A copy of the executed demolition permit.

c. Hazardous waste disposal manifests, other necessary abatement / waste documentation, correspondence, etc, as requested for each property / project site.

d. Copies of all U.S. Department of Labor Certified Payroll (form OMB No. 1215-0149) for each employee of the Contractor or Sub-contractor providing labor under this contract. In order to comply with the prevailing wage provisions, Contractor and all Sub-Contractors must submit Certified Payroll Records to the City of Quincy before any payments will be made to Contractor.

7. Termination, Assignment or Amendment

a. Termination without Cause. The contract will continue in full force and effect until completion of the project as described herein unless either party terminated it at an earlier date. The City may terminate this agreement without cause by giving no less than thirty (30) days written notice of the intent to terminate to the Contractor.

b. Termination with Cause. The City reserves the right to terminate this agreement if the

Contractor violates any of the terms or does not fulfill, in a timely and proper manner, its obligations under this contract as determined by the City. In the event the City exercises its right to withhold payment or terminate this contract, the City shall submit written notice to the Contractor specifying the extent and reasons of such withholding or termination, and the effective date. In the event of termination, the City will reimburse the Contractor for all services and / or products actually rendered up to the date of the receipt of the notice to terminate. The Contractor will deliver to the City all work products and supporting documentation developed up through the time of termination for consideration of final payment for service. The Contractor will not be relieved of liability to the City for damages sustained by virtue of any breach of the contract by the Contractor. The City may withhold payment to the Contractor for the purpose of setoff until such time as the exact amount of damages due the City from the Contractor has been determined.

c. Assignment. This contract may not be assigned by Contractor without prior written consent from the City.

d. Amendment. Any alteration, variation, modification or waiver of the provisions of specifications that may have occurred during the bidding process or amendments to this contract shall be valid only when written and fully executed by the Contractor and the City.

8. Entire Agreement The specifications and other solicitation materials associated with this Contract shall constitute the entire contract between the parties and shall supersede all prior oral and written negotiations.

9. Project Completion The demolitions shall be completed by the selected contractor within 30 days of starting work on the project.

SECTION D – BID SUMMARY PAGE

Description: Provide all Labor, Materials, Equipment, Services and Incidentals necessary for demolition, deconstruction, site clearing / restoration and seeding of property (site address) for the property listed below.

In order to be considered, a response must include demo unit pricing for the following properties to be demolished.

1. 1525 Cedar, Quincy, IL Demo Unit Price $_________________

2. 318 Locust, Quincy, IL Demo Unit Price $_________________

3. 517 Chestnut, Quincy, IL Demo Unit Price $_________________

TOTAL BID PRICE: $_________________

Bid Submitted by:

Name: _______________________________________ Title: ______________________________

Company Name: ___________________________________________________________________

Street Address: ____________________________________________________________________

City: _____________________________________ State: __________ Zip Code:______________

Phone # ___________________________ FAX # _______________________________

Email Address: ____________________________________________________________________

I have read and understand all of the solicitation documents. This submission is made in accordance with the terms and conditions outlined in the advertised bid solicitation documents.

Signature: ____________________________________________ Date: ______________________

SIGNATURE PAGE

RETURN WITH BID

By signing this ”SIGNATURE FORM” the undersigned bidder certifies that he or she or it is not barred from contracting with the City of Quincy, Illinois as a result of a violation of Articles 33 or 33E of the Criminal Code of 1961 (720 ILCS 5/1-1 et seq.).

Also, pursuant to Section 5/11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/1-1-1 et seq.), the undersigned bidder certifies, under oath, that he or she or it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue, unless such bidder is contesting the liability for the tax or the amount thereof in accordance with the procedures established by the appropriate revenue act.

Failure to complete this notarized certification may result in the rejection of this bid.

(If an individual) Signature: (Seal)

Business Address:

(If a partnership)

Partnership Name:

Partnership Address:

(Names and Addresses of all members of the partnership)

(If a corporation/LLC)

Company Name:

Company Address:

President/Manager:

Secretary/Member:

Treasurer/Member:

SIGNED and SWORN to before me ___________ day of _____________, _________.

____________________________________________ (NOTARY SEAL)

Notary Public

EXHIBIT A

STRONG COMMUNITIES PROGRAM

STATEMENT OF CONTRACTOR'S QUALIFICATIONS

This application is for registration as a General Contractor Subcontractor

Please Print

Date:

Business Name:

Contractor Name:

Street Address:

City: State: Zip Code:

Phone Number: FEDERAL ID #:

INCORPORATED: YES NO DATE OF INCORPORATION _____________

OFFICERS OF CORPORATION:

Name: Title:

OWNER(S):

1. Name: Title:

Street Address:

City: State: ZIP CODE:

2. Name: Title:

Street Address:

City: State: ZIP CODE:

(If there are more than two owners, please use a supplemental sheet.)

BUSINESS REFERENCES (preferably your current suppliers):

1. Name: Phone Number:

Street Address:

City: State: Zip Code:

2. Name: Phone Number:

Street Address:

City: State: Zip Code:

3. Name: Phone Number:

City: State: Zip Code:

WORK REFERENCES (List two projects completed in the last year):

1. Owner: Phone Number:

Street Address:

Date Work Completed: Price charged:

2. Owner: Phone Number:

Date Work Completed: Price charged:

INSURANCE REQUIREMENTS (Please attach evidence of the following types of required insurance)

Workmen’s Compensations and Employee’s Liability - Workmen’s compensation of not less than the statutory amount and employer’s liability of not less than $100,000 per person

Auto Insurance - A minimum combined single limit of not less than $500,000 for injuries, including accidental death, or damages caused by the contractor’s vehicles on the site

Comprehensive Public Liability - Not less than $500,000 for accidents or injuries for each occurrence, and not less than $1,000,000 in the aggregate for the policy term

THE FOLLOWING INFORMATION IS NOT REQUIRED

BUT WOULD BE HELPFUL TO THIS OFFICE IF SUPPLIED.

National Origin of Company Owner(s):

Alaskan Native or American Indian Hispanic

Asian or Pacific Islander White/Non-Hispanic

Black - Non Hispanic Other ___________________________

Is your company considered a Minority-owned Business Enterprise (MBE) or Woman-owned Business Enterprise (WBE)? Yes No

I hereby certify that the information contained in this application is true and accurate to the best of my knowledge. Additionally, I certify that this company, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in Federal or State funded programs by any Federal or State department or agency.

Company Name

Signature

Printed Name

Title

Date