Copperbelly Tree planting 24.docx

Name or Title of the Service or Supply:

LaSuAn Copperbelly Tree Planting-the Lake LaSuAn Wildlife Area, Bridgewater Township, Williams County, Ohio. See figure 1.

Ordering Division and Address:

Division of Wildlife, Lake LaSuAn Wildlife Area, 9455 County Road R, Pioneer, Ohio 43554.

Specifications:

This project is for the planting of 16.59 acres of tree planting on the Lake LaSuAn Wildlife Area.

A. Services to be provided. (Refer to Figure 2)

a. Unit 1 Services to be performed.

· Unit 1 consists of tall fescue that has been mowed to 8” high. This area will be planted with a variety of native potted trees in the spring of 2025. Prior to tree planting and by May 15th, 2025, a combination of glyphosate and a pre-emergent herbicide will need to be applied to produce a 3’x3’ weed free area centered where each tree will be planted. This can also be applied in 3’ wide strips.

· Three-gallon potted trees will be planted 10’ apart covering the entire 2.64 acres by May 15th, 2025.

· All trees will need 60” tree shelters installed at the time of planting.

· Between August 15th and September 15th, 2025, Unit 1 will be inspected by the cooperator and Contract Administrator.

· At least a 90% success rate must be achieved, or the contractor will be responsible for replanting like trees by May 15th, 2026, to acquire the 90% success rate.

· A follow up application of a pre-emergent herbicide labeled for tree plantings must be applied by May 15th, 2026, to produce bare ground under each tree to maintain a 3’x3’ weed-free area. This can also be applied in 3’ wide strips.

· Tree species for Unit 1 will be native to the area and agreed upon by the Contract Administrator.

b. Unit 2 Services to be performed.

· Unit 2 consists of clover that has been mowed down to 6” high. The entire area has been roto-tilled three feet wide every 10 feet. The tilled strips have also been deep tilled with a single shank sub-soiler to at least 12” deep in November of 2024. This area will be planted with a variety of native bare root trees in the spring of 2025. Prior to tree planting and by May 15th, 2025, a combination of glyphosate (if necessary) and a preemergence herbicide labeled for tree plantings will need to be applied to each prepared tree strip. The strips must be sprayed three feet wide.

· Native bare root trees will be planted ten feet apart in every tree strip throughout the entire unit by May 15th, 2025.

· All trees will need 60” tree shelters installed at time of planting.

· Between August 15th and September 15th, 2025, Unit 2 will be inspected by the cooperator and Contract Administrator.

· At least a 90% success rate must be achieved, or the contractor will be responsible for replanting like trees by May 15th, 2026, to acquire the 90% success rate.

· A follow up application of a pre-emergence herbicide labeled for tree plantings must be applied by May 15th, 2026, to maintain 3’ wide weed-free tree strips.

· Tree species for Unit 2 will be native to the area and agreed upon by the Contract Administrator.

All materials and supplies must be supplied by contractor.

Deadline for bidding: January 6, 2025

Due date for completion of work: May 15, 2026

Contract Evaluation and Award:

The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Site Visit & Point of Contact:

A site visit is required prior to bidding. To set up a site visit prior to bidding, please contact the appropriate point of contact below to set a date and time. Failure to complete a site visit prior to bidding will result in bid rejection.

Prior to starting work at each location, bidders will be required to contact the designated point of contact for the wildlife area to gain an understanding on details and caveats associated with the work areas, hauling routes, staging areas, and specified work activities for each project.

The awarded vendor will be required to sign an Addendum to Bid Quote or Personal Services Agreement. An example is attached in the OhioBuys solicitation documents.

Bill to information:

Billing instructions will be listed in the ‘comments’ section of the approved Purchase Order.

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS) There are three options available to submit invoices to OSS:

EMAIL the invoice to: invoices@ohio.gov FAX the invoice to: (614) 485-1039 MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

Figure 1.

Figure 2.

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