Copier Description_.crdownload

This file represents a Scope of Work document for a color copier/printer lease procurement by the State of Maine. The State is soliciting proposals for a multifunction color copier/printer system designed for high-volume copying and printing operations. The system must meet specified technical requirements including defined print speed, resolution, paper handling capacity, automatic document feeders, duplex printing, stapling and collating capabilities, and network connectivity. Bids were due January 11, 2010, and the lease arrangement is to include supplies, maintenance, and technical support services as integrated components of the contract.

Evaluation of proposals will be conducted on a best-value basis, considering quality, conformity with specifications, delivery dates, and ultimate cost to the state. Bidders must submit separate unit prices using prescribed forms or electronic submission, with pricing excluding Maine State Sales and Use Taxes and Federal Taxes on articles not for resale. All bidders are required to provide material safety data sheets for hazardous chemicals under the Maine Chemical Substance Identification Law. Payment terms and cash discounts exceeding 20 days should be specified by bidders, and transportation charges must be prepaid by the contractor unless otherwise specified. The State reserves the right to reject any or all bids and to increase or decrease quantities by up to 10 percent. Awards will be made to the lowest responsible bidder, with a local-preference provision favoring Maine bidders or vendors offering Maine-produced commodities or services in tie-bid situations. No contract may be assigned, sublet, or transferred without written consent from the Director of Purchases.