Color Copier/printer Lease

The State of Maine is requesting proposals for a color copier/printer lease, with bids due January 11, 2010. A local-preference provision favors Maine bidders or vendors offering Maine-produced commodities or services in tie-bid situations.

The scope is a multifunction color copier/printer system for high-volume copying and printing operations. Required capabilities include specified print speed, resolution, paper handling capacity, automatic document feeders, duplex printing, stapling and collating, and network connectivity. The lease arrangement is to include supplies, maintenance, and technical support services. All bidders must provide material safety data sheets for hazardous chemicals under the Maine Chemical Substance Identification Law.

Evaluation is on a best-value basis considering quality, conformity with specifications, delivery dates, and ultimate cost to the state. Bidders must submit separate unit prices using prescribed forms or electronic submission. Pricing must exclude Maine State Sales and Use Taxes and Federal Taxes on articles not for resale. Payment terms and cash discounts (those exceeding 20 days) should be specified. Transportation charges must be prepaid by the contractor unless otherwise specified. The State reserves the right to reject any or all bids and to increase or decrease quantities by up to 10 percent. Awards will be made to the lowest responsible bidder. No contract may be assigned, sublet, or transferred without written consent from the Director of Purchases.