ContractorInfoSheetQuestionaire.docx

Contractor/Vendor Information Sheet

Please fill in all information below, type or print information clearly. Please complete the following questions and return Kenneth P. Bailey (Baileykp@state.gov) by October 2, 2024 at 1 p.m. EST.

Legal Business Name:

UEID No:

Mailing Address:

City, State, Zip Code:

Country:

Toll Free Number: Website Address:

Point of Contact:

Phone Number: Fax:

E-mail Address:

US Mission Philippines Local Guard Program

2SBU - CONTRACTING AND ACQUISITIONS

Country of Origin U.S. Firm ___ Foreign Vendor ___ Country: ___________

Size of Business:

Large ___ Small ___

Corporate Status:

Corporation ___ S-Corporation ___ Sole Proprietorship ___ Partnership ___ Other: _______________

Type of Ownership:

Woman ___ Veteran-owned___ (Service-disabled ____) Minority___ None of the Above ___ Other: _________________

Socio-Economic Status:

8(a) Status ___ HUBZone___ Disadvantaged____ None of the Above ___ Other:_________________

DCAA-approved accounting practices: Yes No _

Questionnaire (See Page 2):

Questions:

1. The Government intends to award a contract that limits subcontracting of Standards Services, (i.e. labor and all cost associated.) Does the prospective contractor have the resources to stand-up and fully perform this contract requirement without partnering agreements?

For questions 2, 3, and 4, interested offerors must provide a detailed description of their experience in providing the requested services, to include: contract numbers, performance period, types of security services provided, contract value, and customer name.

2. Has the prospective contractor performed armed guard services in the Philippines, specifically in the locations identified in Draft Section C?

3. Has the prospective contractor performed local guard services, under the NAICS code 561612-Security Guards and Patrol Services, in the Philippines?

4. Does the prospective contractor have experience in the Philippines assuming performance of contracted, armed security services/operations from another contract? If so, please explain.

5. Provide a list of all active licenses/permits to perform both unarmed and armed local guard services in the Philippines, pursuant to the Philippines Private Security Agency Law. What is the timeframe to obtain each license? What is the renewal process?

6. If the prospective contractor currently provides armed services in the Philippines, please provide the types of firearms utilized and describe the licensing requirements and processes for both the company and private security professional. What is the timeframe to obtain each license? What is the renewal process?

7. Can the prospective contractor obtain or currently possess all required security licenses, business enterprise registration, and all requirements of the Philippines Private Security Agency Law under your legal business name or joint venture entity name?

8. What challenges has your company experienced when applying for new or renewal licenses and permits? What challenges do you anticipate in the future?

9. What challenges do you expect when recruiting personnel with the appropriate English language skills required to perform the contract?

10. Can the prospective contractor provide the current number of private security professionals employed within its business structure?

11. Does or has the prospective contractor provided security services to any embassies and/or international organizations in the Philippines?

12. Are there any requirements in the draft Statement of Work that present excessive cost, schedule, or performance risks? If so, please provide detailed information and suggested recommendations to eliminate, reduce or mitigate the risks.

13. Does the prospective contractor have any comments/feedback on the DRAFT Performance Work Statement (PWS) and/or Special Contract Requirements? Interested offerors are highly encouraged to provide detailed comments/feedback on the DRAFT documents.

14. To do business with the United States Government, companies must have an active registration in the System of Award Management (SAM.gov) at the time of proposals, time of award and throughout performance. Does your company have an active account in SAM? If not, would you need any guidance on registering in SAM?

15. The Government is contemplating having an industry day in Manila in early October 2024. Would your company be interested in attending to learn about the requirement and/or becoming registered in SAM?

16. What quality control practices does your company employ? Is your company familiar with the Quality Assurance and Compliance Report (QACR)?

17. Is your company familiar with the typical solicitation timeline?

18. Is your company familiar with the different sections of a contract solicitation?

19. Has your company ever performed a service contract for the U.S. government? If so, please describe the contract services provided and the U.S. government agency.

20. How does your company typically price and present security services to their clients?

21. Does the company understand how to prepare and submit an invoice to the U.S. government? Has your company ever submitted invoicing via an electronic program such as myLGP?

22. The U.S. government only pays for services provided. That means that the contractor provides the services, then prepares the invoice, the U.S. government makes payment approximately 30 days after a proper invoice is presented for payment. This means that the contractor will not see the cash flow from the services provided between 30 and 60 days after the services are provided. Can your company sustain that kind of restricted cash flow?

23. Is your company 100% Philippine owned?

24. Is your company able to legally own, procure, and possess firearms, OC spray, handcuffs, radios, and/or batons?

25. What wages, salaries, and benefits are paid to your employees?

26. What is the typical shift length (e.g., 8 hours per shift, 12 hours per shift, etc.)

27. What is your company’s drug testing policy?

28. What initial and refresher training do you provide each guard?

29. Does your company have access to a firearms range?

30. Does your company maintain and utilize hand-held radios? Or Radio repeaters?

31. Does all of your electronic equipment comply with NDAA Section 889 that prohibits the use of equipment and services from Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, and Dahua Technology Company?

32. Is your company familiar with the vetting and nomination process required for each employee before they can begin work on a U.S. government contract?

33. Does your company know where to monitor this potential contract opportunity?

34. How does your company establish pay parity between the various ranks within the guard force?