Contract PWS.pdf

Performance Work Statement (PWS) TRIOSS Bridge

9 April 2024

Vision Statement

1.0 Introduction

1.1 Mission

1.2 Background

1.3 Scope

1.4 Applicable Documents

2.0 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Financial Management

2.3.2 Contract Administration

2.3.3 Contract Management

2.3.4 Personnel Administration

2.3.4.1 OCONUS Requirements

2.3.4.2 Individual Logistical Support - Germany

2.3.4.3 Invited Contractor or Technical Representative Status Under U.S. - Republic of Korea (ROK) 9

2.3.4.4 Efforts to be Performed Outside Continental United States (OCONUS)

2.4 Organizational and Consultant Conflicts of Interest (Services)

2.5 Subcontract Management

2.6 Contractor Personnel, Disciplines, and Specialties

2.7 Location and Hours of Work

2.7.1 Government Installation Work Schedule

2.8 Travel / Temporary Duty (TDY)

2.8.2 Reimbursement of Travel, Per Diem, and Special Material Costs

2.9 Vehicles

2.10 Common Tools and Equipment

2.11 Access and Key Control

2.11.1 Base Access

2.11.2 Identification and INS Form 9

2.11.3 Local Visitor Reception Center

2.11.4 Period of Performance in excess of 180 days

2.11.5 Base Pass at Contract Completion

2.11.6 Compliance Failure

2.12 Safety and Risk Management

2.13 Hazardous Materials (HAZMAT) Management

2.14 Security

2.15 Cybersecurity

2.15.1 Cybersecurity Training/Certification

2.15.2 Cybersecurity Standards

2.16 Anti-Terrorism/Operation Security (AT/OPSEC)

2.16.1 AT Level 1 Training

2.16.2 AT Awareness Training for US based Contractor Personnel Traveling Overseas

2.16.3 Performance and Delivery in a Foreign Country

2.16.4 iWATCH Training

2.17 Government Furnished Materials

2.18 Quality Assurance Surveillance Plans (QASPs)

2.19 Accidents and Incidents

2.19.1 Accident/Incident Reporting and Tracking

2.19.2 Installation or Local Command Safety Rules and Regulations

2.19.3 Health and Safety Incidents

2.19.4 Property

2.19.5 Criminal, Legal and Administrative Adverse Actions

2.20 Contractor Manpower Report

3.0 Performance Requirements

3.1 Provide medical skills training in a simulated environment

3.1.1 Qualified Personnel/Subject Matter Experts (SMEs)

3.1.2 Instructor/Operator Support

3.1.3 Training Evaluation

3.1.4 Program of Instruction (POI)

3.2 Support for U.S. Military Exercises

3.2.1 Operator Level Maintenance

3.2.2 Develop Exercise Concepts

3.2.3 Develop Exercise Scenarios

3.2.4 Training Exercises

3.2.5 After Action Reviews (AARs)

3.3 Phase-In

3.3.1 Phase-In Plan

3.3.1.1 In Progress Reviews (IPRs)

3.3.1.2 Post Award Conference (PAC)

3.3.1.3 Program Management Reviews (PMRs)

3.3.2 Integrated Product Team (IPT) Meetings

3.3.3 Quality Control Plan (QCP)

3.3.4 Phase-Out Tasks

3.3.5 Request for Information (RFI)

4.0 Special Requirements [Only when directed by the PCO]

4.1 Contract Modification Proposals (CMP)

4.2 Facilities Management

4.3 Program Management Reviews

4.4 Corrective Action Plan

5.0 Deliverables

6.0 Related Documents

7.0 MSTC PWS (TRIOSS TASK Order 0001 PWS incorporated to the Bridge contract)

Performance Work Statement (PWS) TRIOSS - Base

Vision Statement To be the premier Instructor/Operator (I/O) support service provider for Program Executive Office for Simulations, Training and Instrumentation (PEO STRI) Medical Training Aids, Devices, Simulators, and Simulations (TADSS).

1.0 Introduction

This Performance Work Statement (PWS) establishes the general performance requirements necessary to execute tasks within the Training Instructor Operator Support Services (TRIOSS) Single Award Indefinite Delivery/Indefinite Quantity (SA-ID/IQ) contract. PEO STRI, has a requirement to provide I/Os for Medical TADSS world-wide. The efforts described in this PWS are required to support medical simulators and simulations, and provide services related to medical TADSS instruction and operation. Supported medical training devices belong to all of the training environments: Live, Virtual, Constructive, and Gaming. The TRIOSS contract will support medical TADSS during the contract period of performance. Requirements specific to an individual program or group of programs are captured in Task Order (TO) PWSs.

1.1 Mission

To provide I/O support services in military medical related fields which strengthen the Warfighters’ skills required to successfully perform mission requirements. To provide efficient, effective and quality I/O support services for medical TADSS in support of PEO STRI direct mission and customer funded programs located in the Contiguous United States (CONUS) and Outside the Contiguous United States (OCONUS).

1.2 Background

PEO STRI provides training aids, devices, simulators, simulations, instrumentation, targets and threat simulators for training and testing. PEO STRI supports other Materiel Developers (PEOs & Program Managers (PM)) and Combatant Commanders, DOD Doctrine, and Battle Labs and provides life cycle support from development through disposal. TRIOSS will continue the I/O support services of the medical-related contracts. There is an imperative to achieve standardized delivery of medical simulations, instruction and operation across all components of the DOD. The integration of these critically needed medical requirements will support this imperative. The TRIOSS I/O contract support for these medically-related programs is in response to the evolving requirements for medical simulations in medical training, and is an effort to bring joint acquisition processes in line with Defense Health Agency (DHA) objectives.

All Services currently utilize medical modeling and simulation training, and often have similar needs. The intent of the TRIOSS contract is to promote interoperability of medical simulators, fulfill Services shared training requirements, avoid duplication of efforts, overcome capability gaps to ensure I/O support for simulations and training services that satisfy medical protocols and standards.

1.3 Scope

1.3.1 TRIOSS will provide medical related I/O support services. Performance is expected to be performed throughout CONUS and OCONUS locations. The following terms are defined for the purposes of clarifying the TRIOSS scope:

• TADSS: Training Aids, Devices, and Simulation Systems (TADSS).

• Instructor: Person who facilitates training Program of Instruction (POI) related to the medical TADSS.

• Operator: Person who operates and performs operator-level maintenance on the medical TADSS.

1.3.2 The medical related tasks identified in this PWS are broken down into the following core service areas:

1.3.2.1 Training/Education Services: The Contractor shall provide training services across a wide variety of mission areas to support the customer’s capability to meet existing and emerging medical training requirements. Unless otherwise specified herein or at the TO level, the Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items necessary to satisfy the performance-based requirements contained herein.

1.3.2.2 Disciplines (include but are not limited to):

• All Roles of Medical Care (Point of Injury, Basic Primary Care, Medical Treatment

Facility, and CONUS-Based Hospitals)

• Institutional Training (Classroom or Field)

• Other Medical Training

1.3.2.3 Exercise Planning, Management and Operator Support (include but are not limited to):

• Instrumented Systems

• Scenario Development

• Support Military Exercises

• Operations Control and Oversight Support

• After Action Review (AAR)

• Training Related Administrative Functions

• Operations and Operator Level Maintenance (preventive maintenance checks and services (-10 level maintenance)) for medical TADSS

The Contractor shall provide professional and training services across a wide variety of mission areas to provide each customer with the capability to meet existing and emerging training and training related requirements. The Contractor shall be capable of providing simultaneous services/support across multiple customers. Unless otherwise specified herein or at the task order level, the Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items necessary to satisfy the performance-based requirements contained herein.

1.4 Applicable Documents

The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures specified in the basic contract and in the TO PWSs. The Contractor shall perform each TO requirement in accordance with (IAW) current versions of governing instructions as identified in each TO PWS and applicable paragraphs of the basic contract.

Applicable documents are cited throughout this PWS and will be cited as necessary in the TO PWS. The following documents are provided only as reference unless otherwise specified. The Contractor can find the most current version of the documents at http://armypubs.army.mil/, http://www.dtic.mil/whs/directives/, and www.tradoc.army.mil/tpubs/pamndx.htm.

AR 25-2: Information Assurance, Rapid Action Revision.

AR 380-5: Department of the Army (DA) Information Security Program.

AR 380-10: Foreign Disclosure and Contacts with Foreign Representatives.

AR 381-12: Threat Awareness and Reporting Program.

AR 385-10: The Army Safety Program.

AR 530-1: Operations Security (OPSEC).

DODI 2000.16: DOD Antiterrorism (AT) Standards.

DODM 5200.01 Vol 1, DOD Information Security Program: Overview, Classification and Declassification DODM 5200.01 Vol 4, DOD Information Security Program: Controlled Unclassified Information

(CUI)

DOD 5220.22-M: National Industrial Security Program Operating Manual.

2.0 General Requirements

Section 2 describes the general requirements for this effort. The following sub-paragraphs provide details for the general requirements.

2.1 Non-Personal Services

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Procuring Contract Officer (PCO) immediately.

2.2 Business Relations

The Contractor shall provide a Program Management Office (PMO) structure and organization to manage the requirements of this contract. The PMO shall facilitate routine face-to-face Program Management. The Contractor shall manage, organize, coordinate, and control all program activities to meet requirements as described in this PWS. The Contractor shall participate in such activities as analysis, Integrated Product Team (IPT) meetings, partnering, transition meetings, and support for training I/O support services. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

After contract award, but no later than (NLT) one month after award of the contract the Contractor shall establish an Associate Contractor Agreement (ACA)(s) with the maintainer under the Army TADSS Maintenance Program (ATMP). The Contractor shall notify the maintainer on the ACA for any equipment failure outside of the warranty period. The Contractor shall establish ACAs during Phase-In, and shall update/maintain ACAs as applicable for the life of the contract.

2.3 Contract Administration and Management

The following subsections specify requirements for financial, contract, management, and personnel administration.

2.3.1 Financial Management

The Contractor shall plan, budget, schedule, and control the resources allocated to meet the requirements of the contract. The Contractor shall document and track the status of all obligated funds associated with the contract to include payments, cancellations and invoices against each Contract Line Item Number (CLIN) and Subline Item Number (SLIN). The Contractor shall correlate Contractors Contract Work Breakdown Structure (CWBS) with each contract line item. The CWBS defines the lower level components or services of what is to be procured and includes all the product and service elements (hardware, software, data, or services), which are defined by the Contractor and the Contractors responsibility. The CWBS shall serve as the framework for contract planning, budgeting, and reporting of cost and schedule status. The Contractor shall identify major elements of subcontracted work in the CWBS. The Contractor may propose changes to the CWBS to enhance its effectiveness in satisfying program objectives.

Deliverables B008 DI-MGMT-81928 Contractor’s Progress, Status and Management Report

2.3.2 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall have a single primary Point of Contact (POC) between the Government and Contractor personnel assigned to support contracts and a single POC between the Government and Contractor personnel at each location (determined by the Contractor's analysis of manpower requirements to support I/Os and training).

2.3.3 Contract Management

The Contractor shall provide the overall management and administrative effort necessary to ensure that the requirements of this contract are accomplished. The Contractor shall plan, implement, and maintain a management process to minimize cost.

Deliverables B008 DI-MGMT-81928 Contractor’s Progress, Status and Management Report

2.3.4 Personnel Administration

The Contractor shall provide the following management and support as required. The Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The Contractor shall make necessary travel arrangements for employees. The Contractor shall provide necessary infrastructure to support contract tasks. The Contractor shall comply with all applicable local host-nation and international laws, rules, regulations, and policies.

2.3.4.1 OCONUS Requirements

Host Country Performance Considerations: This PWS requires performance of work in one or more foreign countries. The procedures identified in Federal Acquisition Regulation (FAR) Part 25 as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) PGI

225.74 apply to this procurement. Subject to the respective Status of Forces Agreement (SOFA), the following logistical support may be provided to defense Contractor personnel performing work under this contract:

• Common Access Card (CAC), Geneva Convention Card (DD Form 489), and ration cards

• Any OCONUS Exchange service facilities (includes rationed items)

• Military banking facilities

• Government transportation (i.e. aircraft, automobile, bus, train) for official

Government business

• Commissary (includes rationed items)

• Morale and welfare recreational facilities (e.g., clubs, movie theaters, gyms)

• Purchase of petroleum and oil products for rental

• Customs exemption

• Emergency medical care

• Any theater-specific immunizations that are not available by the public

• Mess facilities

• Quarters as available

• Military postal service

2.3.4.2 Individual Logistical Support - Germany

a) Logistical support is not guaranteed. Status accreditation under North Atlantic Treaty Organization (NATO) Status of Forces Agreement (SOFA) is approved by the German Government, as appropriate, via the DOD Contractor Personnel Office (DOCPER) office.

DOCPER is responsible for assisting contractors to receive status under NATO SOFA once award is made. The US Government does not guarantee the approval of status for any individual employees or offerors. It is the responsibility of the contractor to be knowledgeable of and submit the required documentation to obtain approvals for logistical support. Information on Status accreditation for Germany is located at the DOCPER website, found at:

http://www.eur.army.mil/g1/content/CPD/docper.html.

b) Additionally, Army in Europe Regulation (AER) 600-700, Identification Cards and Individual Logistic Support (ILS), provides policy and procedures for issuing military ID cards and implementing ILS privileges.

c) Please note that individual countries may have differing agreements; therefore, it is not guaranteed that individuals approved for work in one country will be approved to work in another. Where SOFA status is granted, individual logistic support will be provided in accordance with applicable regulations, policies and procedures, and is subject to change. The level of logistical support at each location may vary according to international agreements and local requirements. Refer to the DOCPER website for details.

d) This requirement does not grant any type of direct monetary benefit or compensation (similar to what Government civilian employees receive under the Department of State Standardization Regulations) to the contractor or the contractor's employees directly. All compensation from the

Government to the contractor under this contract shall be included in the contact line item prices proposed by the contractor and accepted by the Government.

e) Germany’s foreign clearance guide can be found at:

https://www.fcg.pentagon.mil/docs/GM.cfm

2.3.4.3 Invited Contractor or Technical Representative Status Under U.S. - Republic of Korea (ROK) Invited Contractor (IC) and Technical Representative (TR) status shall be governed by the U.S.- ROK Status of Forces Agreement (SOFA) as implemented by United States Forces Korea (USFK) Reg 700-19, which can be found under the ―publications‖ tab on the US Forces Korea homepage http://www.usfk.mil

(a) Definitions. As used in this clause—

“U.S. – ROK Status of Forces Agreement” (SOFA) means the Mutual Defense Treaty between the Republic of Korea and the U.S. of America, Regarding Facilities and Areas and the Status of U.S. Armed Forces in the Republic of Korea, as amended

“Combatant Commander” means the commander of a unified or specified combatant command established in accordance with 10 U.S.C. 161. In Korea, the Combatant Commander is the Commander, United States Pacific Command.

“United States Forces Korea” (USFK) means the subordinate unified command through which US forces would be sent to the Combined Forces Command fighting components.

“Commander, United States Forces Korea” (COMUSK) means the commander of all U.S. forces present in Korea. In the Republic of Korea, COMUSK also serves as Commander, Combined Forces Command (CDR CFC) and Commander, United Nations Command (CDR UNC).

“USFK, Assistant Chief of Staff, Acquisition Management” (USFK/FKAQ) means the principal staff office to USFK for all acquisition matters and administrator of the U.S.-ROK SOFA as applied to US and Third Country contractors under the Invited Contractor (IC) and Technical Representative (TR) Program (USFK Reg 700-19).

“Responsible Officer (RO)” means a senior DOD employee (such as a military E5 and above or civilian GS-7 and above), appointed by the USFK Sponsoring Agency (SA), who is directly responsible for determining and administering appropriate logistics support for IC/TRs during contract performance in the ROK.

(b) IC or TR status under the SOFA is subject to the written approval of USFK, Assistant Chief of Staff, Acquisition Management (FKAQ), Unit #15237, APO AP 96205-5237.

(c) The contracting officer will coordinate with HQ USFK/FKAQ, IAW FAR 25.8, and USFK Reg 700-19. FKAQ will determine the appropriate contractor status under the SOFA and notify the contracting officer of that determination.

(d) Subject to the above determination, the contractor, including its employees and lawful dependents, may be accorded such privileges and exemptions under conditions and limitations as specified in the SOFA and USFK Reg 700-19. These privileges and exemptions may be https://www.fcg.pentagon.mil/docs/GM.cfm furnished during the performance period of the contract, subject to their availability and continued SOFA status. Logistics support privileges are provided on an as-available basis to properly authorized individuals. Some logistics support may be issued as Government Furnished Property or transferred on a reimbursable basis.

(e) The contractor warrants and shall ensure that collectively, and individually, its officials and employees performing under this contract will not perform any contract, service, or other business activity in the ROK, except under U.S. Government contracts and that performance is IAW the SOFA.

(f) The contractor’s direct employment of any Korean-National labor for performance of this contract shall be governed by ROK labor law and USFK regulation(s) pertaining to the direct employment and personnel administration of Korean National personnel.

(g) The authorities of the ROK have the right to exercise jurisdiction over invited contractors and technical representatives, including contractor officials, employees and their dependents, for offenses committed in the ROK and punishable by the laws of the ROK. In recognition of the role of such persons in the defense of the ROK, they will be subject to the provisions of Article XXII, SOFA, related Agreed Minutes and Understandings. In those cases in which the authorities of the ROK decide not to exercise jurisdiction, they shall notify the U.S. military authorities as soon as possible. Upon such notification, the military authorities will have the right to exercise jurisdiction as is conferred by the laws of the U.S.

(h) Invited contractors and technical representatives agree to cooperate fully with the USFK Sponsoring Agency (SA) and Responsible Officer (RO) on all matters pertaining to logistics support and theater training requirements. Contractors will provide the assigned SA prompt and accurate reports of changes in employee status as required by USFK Reg 700-19.

(i) Theater Specific Training. Training Requirements for IC/TR personnel shall be conducted in accordance with USFK Reg 350-2 Theater Specific Required Training for all Arriving Personnel and Units Assigned to, Rotating to, or in Temporary Duty Status to USFK. IC/TR personnel shall comply with requirements of USFK Reg 350-2.

(j) Invited Contractor and Technical Representative status may be withdrawn by USFK/FKAQ upon:

(1) Completion or termination of the contract.

(2) Determination that the contractor or its employees are engaged in business activities in the ROK other than those pertaining to U.S. armed forces.

(3) Determination that the contractor or its employees are engaged in practices in contravention to Korean law or USFK regulations.

(l) It is agreed that the withdrawal of invited contractor or technical representative status, or the withdrawal of, or failure to provide any of the privileges associated therewith by the U.S. and USFK, shall not constitute grounds for excusable delay by the contractor in the performance of the contract and will not justify or excuse the contractor defaulting in the performance of this contract. Furthermore, it is agreed that withdrawal of SOFA status for reasons outlined in USFK Reg 700-19, Chapter 2-6 shall not serve as a basis for the contractor filing any claims against the U.S. or USFK. Under no circumstance shall the withdrawal of SOFA Status or privileges be considered or construed as a breach of contract by the U.S. Government.

(m) Support.

(1) Unless the terms and conditions of this contract place the responsibility with another party, the COMUSK will develop a security plan to provide protection, through military means, of Contractor personnel engaged in the theater of operations when sufficient or legitimate civilian authority does not exist.

(2)(i) All Contractor personnel engaged in the theater of operations are authorized resuscitative care, stabilization, hospitalization at level III military treatment facilities, and assistance with patient movement in emergencies where loss of life, limb, or eyesight could occur.

Hospitalization will be limited to stabilization and short-term medical treatment with an emphasis on return to duty or placement in the patient movement system.

(ii) When the Government provides medical or emergency dental treatment or transportation of Contractor personnel to a selected civilian facility, the Contractor shall ensure that the Government is reimbursed for any costs associated with such treatment or transportation.

(iii) Medical or dental care beyond this standard is not authorized unless specified elsewhere in this contract.

(3) Unless specified elsewhere in this contract, the Contractor is responsible for all other support required for its personnel engaged in the theater of operations under this contract.

(n) Compliance with laws and regulations. The Contractor shall comply with, and shall ensure that its personnel supporting U.S Armed Forces in the Republic of Korea as specified in paragraph (b)(1) of this clause are familiar with and comply with, all applicable—

(1) United States, host country, and third country national laws;

(2) Treaties and international agreements;

(3) United States regulations, directives, instructions, policies, and procedures; and

(4) Orders, directives, and instructions issued by the COMUSK relating to force protection, security, health, safety, or relations and interaction with local nationals. Included in this list are force protection advisories, health advisories, area (i.e. ―off-limits‖), prostitution and human trafficking and curfew restrictions.

(o) Vehicle or equipment licenses. IAW USFK Regulation 190-1, Contractor personnel shall possess the required licenses to operate all vehicles or equipment necessary to perform the contract in the theater of operations. All contractor employees/dependents must have either a Korean driver’s license or a valid international driver’s license to legally drive on Korean roads.

(p) Evacuation.

(1) If the COMUSK orders a non-mandatory or mandatory evacuation of some or all personnel, the Government will provide assistance, to the extent available, to United States and third country national contractor personnel.

(2) Non-combatant Evacuation Operations (NEO).

(i) The contractor shall designate a representative to provide contractor personnel and dependents information to the servicing NEO warden as required by direction of the Responsible Officer.

(ii) If contract period of performance in the Republic of Korea is greater than six months, non emergency essential contractor personnel and all IC/TR dependents shall participate in at least one USFK sponsored NEO exercise per year.

(q) Next of kin notification and personnel recovery.

(1) The Contractor shall be responsible for notification of the employee-designated next of kin in the event an employee dies, requires evacuation due to an injury, or is missing, captured, or abducted.

(2) In the case of missing, captured, or abducted contractor personnel, the Government will assist in personnel recovery actions in accordance with DOD Directive 2310.2, Personnel Recovery.

(3) IC/TR personnel shall accomplish Personnel Recovery/Survival, Evasion, Resistance and Escape (PR/SERE) training in accordance with USFK Reg 525-40, Personnel Recovery Procedures and USFK Reg 350-2 Theater Specific Required Training for all Arriving Personnel and Units Assigned to, Rotating to, or in Temporary Duty Status to USFK.

(r) Mortuary affairs. Mortuary affairs for contractor personnel who die while providing support in the theater of operations to U.S. Armed Forces will be handled in accordance with DOD Directive 1300.22, Mortuary Affairs Policy and Army Regulation 638-2, Care and Disposition of Remains and Disposition of Personal Effects.

(s) USFK Responsible Officer (RO). The USFK appointed RO will ensure all IC/TR personnel complete all applicable training as outlined in this clause.

e) USFK’s foreign clearance guide can be found at: https://www.fcg.pentagon.mil/docs/KS.cfm

2.3.4.4 Efforts to be Performed Outside Continental United States

(OCONUS)

The Contractor shall be responsible for researching and considering all costs of doing business when pricing the services to be performed OCONUS. No pre or post-award price adjustments for services being performed OCONUS will be considered.

2.4 Organizational and Consultant Conflicts of Interest (Services) Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational and Consultant Conflicts of Interest (OCI) as defined in FAR Subpart 9.5 and DFARS 209.5.

The Contractor shall notify the PCO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the https://www.fcg.pentagon.mil/docs/KS.cfm

Contracting Officer to avoid or mitigate any such OCI. The Contractors mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the PCO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the PCO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. Please be advised that the Government may not make an award that would result in a prohibited OCI.

2.5 Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor shall manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the PCO and Contracting Officer Representative (COR).

2.6 Contractor Personnel, Disciplines, and Specialties

The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.7 Location and Hours of Work

The Contractor shall plan, staff, and perform work at various Contractor, subcontractor, and Government facilities worldwide as required to complete all requirements in this PWS and TO PWSs. The Contractor shall manage workforce hours to ensure completion of all requirements in this PWS and TO PWSs while complying with applicable labor laws and regulations. See appendices for detailed locations.

2.7.1 Government Installation Work Schedule

a) The Holidays applicable to this contract are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

b) In the event that any of the above holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday. Except as otherwise specified, routine work shall not be scheduled on holidays or holidays observed in lieu thereof.

c) In the event that the Contractor is prevented from performance as the result of an Executive Order or an administrative leave determination that applies to the using activity, such time may be charged to the contract as a direct charge provided such charges are consistent with the Contractors accounting practices. For other than firm fixed price CLINs, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within the PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

2.8 Travel / Temporary Duty (TDY)

Government directed travel may be required and will be specified in the PWS or TO PWSs.

Travel requirements shall be pre-approved by the Government (subject to local policy procedures). Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234, FAR 31.205-46 Travel Costs, and the Joint Travel Regulations on a cost, no fee basis.

2.8.1 The Contractor shall collect and record travel cost data and cumulative fiscal data. The submission shall be delivered every month when travel has occurred and shall be due the fifteenth calendar day of the month following the first full month of the contract.

2.8.2 Reimbursement of Travel, Per Diem, and Special Material Costs

a) Area of Travel. Performance under this contract may require travel by Contractor personnel.

If travel, domestic or overseas, is required, the Contractor is responsible for making all necessary arrangements for its personnel. These include but are not limited to: medical examinations, immunizations, and passports/visas/etc.

b) Government Directed Travel Policy. The Government will reimburse the Contractor for allowable travel costs incurred by the Contractor in performance of the contract in accordance with FAR Subpart 31.205-26. Travel required by tasks assigned under this contract shall be governed in accordance with: Federal Travel Regulations (FTR), prescribed by the General Services Administration, for travel in the contiguous United States; Joint Travel Regulation (JTR), Volume 2, DOD Civilian Personnel, Appendix A, prescribed by the Department of Defense, for travel in Alaska, Hawaii, and other outlying areas of the United States; and Standardized Regulations (SR) (Government Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem Allowances for Foreign Areas," prescribed by the Department of State, for travel in areas not covered by FTR and JTR.

c) Travel. Travel and subsistence are authorized for travel beyond a fifty-mile radius of the Contractors office whenever a task assignment requires work to be accomplished at a temporary alternate worksite. No travel or subsistence shall be charged for work performed within a fifty-mile radius of the Contractors office. The Contractor shall not be paid for travel or subsistence for Contractor personnel who reside in the metropolitan area in which the tasks are being performed. Travel performed for personal convenience, in conjunction with personal recreation, or daily travel to and from work at the Contractors facility will not be reimbursed.

1) For Government directed travel costs other than described in paragraph (c) above, the Contractor shall be paid on the basis of actual amount paid to the extent that such travel is necessary for the performance of services under the contract and is authorized by the COR in writing.

2) When transportation by privately owned conveyance is authorized, the Contractor shall be paid on a mileage basis not to exceed the applicable Government transportation rate as contained in the JTR or SR. Authorization for the use of privately owned conveyance shall be indicated in the basic contract. Distances traveled between points shall be shown on invoices as listed in standard highway mileage guides. Reimbursement will not exceed the mileage shown in the standard highway mileage guides.

3) The Contractor agrees, in the performance of necessary travel, to use the lowest cost mode commensurate with the requirements of the mission as set forth in the basic. When it is necessary to use air or rail travel, the Contractor agrees to use coach, tourist class, or similar accommodations to the extent consistent with the successful and economical accomplishment of the mission for which the travel is being performed.

4) The Contractors invoices shall include receipts or other evidence substantiating actual costs incurred for authorized travel. In no event will such payments exceed the rates of common carriers.

d) Vehicle and/or Truck Rentals. The Contractor shall be reimbursed for actual rental/lease of special vehicles and/or trucks (i.e., of a type not normally used by the Contractor in the conduct of its business) only if authorized in the basic contract or upon approval by the PCO.

Reimbursement of such rental shall be made based on actual amounts paid by the Contractor.

Use of rental/lease costs of vehicles and/or trucks that are of a type normally used by the Contractor in the conduct of its business are not subject to reimbursement.

e) Per Diem. The Contractor shall not be paid for per diem for Contractor personnel who reside in the metropolitan areas in which the tasks are being performed. Per Diem shall not be paid on services performed within a fifty-mile radius of the Contractor’s home office or the Contractor’s local office. Per Diem is authorized for Contractor personnel beyond a fifty-mile radius of the Contractors home or local offices whenever a Government directed task assigned requires work to be done at a temporary alternate worksite. Per Diem shall be paid to the Contractor only to the extent that overnight stay is necessary and authorized under this contract. The authorized per diem rate shall be the same as the prevailing per diem in the worksite locality. These rates will be based on rates contained in the JTR or SR. The applicable rate is authorized at a flat seventy-five (75%) percent on the day of departure from Contractors home or local office, and on the day of return. Reimbursement to the Contractor for per diem shall be limited to actual payments to per diem defined herein. The Contractor shall provide actual payments of per diem defined herein. The Contractor shall provide supporting documentation for per diem expenses as evidence of actual payment.

f) Shipboard Stays. Whenever work assignments require temporary duty aboard a Government ship, the Contractor will be reimbursed in accordance with the Joint Travel Regulations, Paragraph C4558, and Per Diem for Travel by Ship.

g) Special Material. "Special material includes only the costs of material, supplies, or services which is peculiar to the ordered data and which is not suitable for use in the course of the Contractors normal business. It shall be furnished pursuant to specific authorization approved by the COR. The Contractor will be required to support all material costs claimed by its costs less any applicable discounts. "Special materials include, but are not limited to, graphic reproduction expenses, or technical illustrative or design requirements needing special processing.

2.9 Vehicles

The Contractor shall provide all vehicles, material handling equipment, and transportation capabilities required to perform the requirements of this PWS. Exceptions will be noted in the TO PWSs.

2.10 Common Tools and Equipment

The Contractor shall provide all common tools (e.g. hand tools, glue guns, toolboxes etc.), personal protective equipment (e.g. protective goggles, gloves, etc.) and other common equipment required to perform the requirements of this PWS. The Contractor will be responsible for these costs.

2.11 Access and Key Control

The Contractor shall coordinate with the Government to obtain access and/or keys on an as-needed basis.

2.11.1 Base Access

The Contractor shall submit a written request on company letterhead to the PCO listing the following: contract number, location of work site, start and stop dates, and names of Contractor employees needing access to the base. The authorized PCO will endorse the request and forward it to the issuing base pass and registration office or security forces for processing.

2.11.2 Identification and INS Form 9

Contractors will present government (state or federal) issued ID, and INS Form 9 (I9), before being issued a pass to enter the installation. At the time of issuance, a Wants and Warrants check is conducted for every Contractor. Personnel employed by the Contractor must get a pass for their privately owned vehicles at the local Visitor Reception Center, with proof of following:

• Liability Insurance

• Current License Plates

• Current State Inspection Sticker (If Required)

• Valid State Driver License

• A phone number for sponsor on applicable installation

2.11.3 Local Visitor Reception Center

The Contractor is responsible for ensuring employees report to their local Visitor Reception Center.

2.11.4 Period of Performance in excess of 180 days

If contract period of performance is in excess of 180 days, a NAC-I 85P background investigation must be initiated in order to extend a pass or to obtain a temporary Civilian Identification Card.

2.11.5 Base Pass at Contract Completion

Upon completion or termination of the contract or expiration of the identification passes, Contractors shall ensure that all base identification passes issued to Contractor employees are returned to the issuing office. If a Contractor employee has been terminated, the pass will need to be retrieved and returned to Security Forces (SF)/ Military Police (MP) so that employee does not have base access. If the pass is not retrieved then SF/MP will need to be notified so base access is not allowed.

2.11.6 Compliance Failure

Failure to comply with these requirements may result in withholding of final payment.

2.12 Safety and Risk Management

The Contractor shall establish and maintain a Risk Management Process and Reporting System to identify hazards, assess their risk, track hazards, mitigate hazards, verify implementation of corrective action and verify the elimination of hazards to an acceptable level.

2.13 Hazardous Materials (HAZMAT) Management

The Contractor shall comply with military installation, local, state, and federal laws, regulations, policies/procedures for HAZMAT, and be guided by AIA/NAS 411 "Hazardous Materials Management Program. The Contractor shall comply with all applicable federal, state and local laws and regulations addressing handling, storage, clean-up of spills, and disposal procedures for regulated wastes and hazardous materials, and create and/or maintain relevant Material Safety Data Sheets (MSDS) as guided by ANSI-Z400.1 at each site. Additionally, the Contractor shall be responsible for ensuring Contractor personnel are certified and trained IAW applicable Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), U.S. Military public health regulations, and state and local regulations, as appropriate. The Contractor shall be responsible for any additional expenses incurred due to their management of regulated waste or hazardous materials including, but not limited to, noncompliance with or violation of federal, state, or local laws and regulations, maintaining inappropriate records, spills, failure to source separate wastes, or failure to provide chemical composition of wastes.

2.14 Security

The Contractor shall comply with National Industrial Security Program (NISP), Army and local installation security regulations as appropriate. Contractor personnel shall successfully complete, at a minimum, a National Agency Check with Inquiries (NACI), before operating government furnished workstations that have access to Government e-mail systems. Also, Contractor personnel who require routine access to the installation in excess of six months will require a NACI. The Contractor shall comply with DODD 5200.2-R, Personnel Security Program. NACI investigations requests shall be submitted to the installation Information Protection Office through the Unit Security Manager. The Contractor shall ensure that all employees, including subcontractor employees, provide all information required for background checks to meet installation access requirements as directed by each Task Order. The Contractor shall ensure that employees clearly display the prescribed identification at all times while they are working within Government facilities and performing official duties in execution of contract requirements.

2.15 Cybersecurity

2.15.1 Cybersecurity Training/Certification

All Contractor employees and associated subcontractor employees must complete the DOD cybersecurity awareness training before issuance of network access and annually thereafter. All Contractor employees working cybersecurity/IT functions must comply with DOD training requirements in DOD Directive 8570.01, DOD Directive 8570.01-M Information Assurance Workforce Improvement Program, DFARS Clause 252.239-7001, and AR 25-2 within 60 days of employment. In addition, per DOD Directive 8570.01-M, DFARS 252.239.7001, and AR 25-2, any Contractor employees support cyber security/IT functions shall be appropriately certified upon award of the TO PWSs. The baseline certification as stipulated in DOD Directive 8570.01M must be completed upon award of the TO PWSs.

2.15.2 Cybersecurity Standards

The Contractor shall secure all unclassified DOD information on Non-DOD information systems in accordance with DODI 8582.01, Security of Unclassified DOD Information on Non-DOD Information Systems, and DFARS Clause 252.204-7012.

2.16 Anti-Terrorism/Operation Security (AT/OPSEC)

2.16.1 AT Level 1 Training

All Contractor employees, to include subcontractor employees, requiring access to military installations, facilities, and controlled access areas shall complete AT Level I awareness training in accordance with DODI 2000.16 within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the PCO within 30 calendar days of completing training. AT Level I awareness training is available at the following website: https:\\atlevel1.dtic.mil\at.

2.16.2 AT Awareness Training for US based Contractor Personnel Traveling Overseas All U.S. based Contractor employees and associated subcontractor employees must take Government Provided Area of Responsibility specific AT Awareness Training as directed by DODI 2000.16. Specific Area of Responsibility Training content is directed by the combatant commander with the unit AT office being the local point of contact.

2.16.3 OPSEC Training

Per AR 530‐1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

2.16.4 Performance and Delivery in a Foreign Country

The Contractor shall comply with DFARS clause 252.225.7043, Antiterrorism/Force Protection for Defense Contractors outside the U.S. Non-local national Contractor personnel must comply with theater clearance requirements.

2.16.5 iWATCH Training The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity AT Office). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR and/or PCO. This training shall be completed within 30 calendar days of contract award and within 30 days of new employees commencing performance with the results reported to the PCO/COR no later than 60 calendar days after contract award.

2.17 Government Furnished Materials

The Government will make available the, office space, communications capability, and information standard equipment and supplies, e.g. Desks, computers, phone, at each training location.

2.18 Quality Assurance Surveillance Plans (QASPs)

The Government will monitor the Contractors performance under this contract in accordance with the Governments QASP. The QASP will determine if the Contractors performance meets the performance standards contained in the contract. The Government will utilize the QASP to verify the Contractors adherence to their Quality Control Program (QCP) (See section 3.3.3 for additional information on the QCP). The QASPs establish procedures on how the surveillance process will be conducted and provides the detailed process for a continuous oversight process.

The COR will monitor the Contractors performance to ensure it meets the standards of the contract.

2.19 Accidents and Incidents

Reportable accidents and incidents are those involving training assets supported by the TRIOSS contract, involving or witnessed by Contractor personnel, and other incidents as defined below.

An accident is defined as an unplanned event that causes personal injury or illness, or property damage. Incident is defined as an occurrence or event involving or resulting from failure to comply with standards or regulations, and/or misbehavior or criminal behavior, which results in negative mission impact, personal injury, property damage, or criminal, legal, disciplinary, or adverse administrative action being taken by authorities.

2.19.1 Accident/Incident Reporting and Tracking.

The Contractor shall provide a preliminary report and update it as necessary. The Contractor shall provide a final report after closing out the accident or incident. In addition to the reporting requirements below, the Contractor shall report all accidents and incidents within 24 hours to the PCO, COR and the Director and Deputy Director of Field Operations via email within 72 hours.

Deliverables B001 DI-SAFT-81563 Accident/Incident Report

2.19.2 Installation or Local Command Safety Rules and Regulations The Contractor shall comply with all installation or local command safety rules and regulations, including those pertaining to assisting injured personnel, securing accident scenes as practicable, safeguarding…