Contract Documents, Specifications, and Plans.pdf

Set #

Lincoln Airport Improvement Project

CONTRACT DOCUMENTS, SPECIFICATIONS, AND PLANS

Montana Department of Transportation - Aeronautics Division Lincoln, Montana

AIP 3-30-0050-014-2025

Prepared by:

Robert Peccia & Associates 3147 Saddle Drive Helena, MT 59601

October 2024

Lincoln Airport Improvement Project Montana Department of Transportation – Aeronautics Division Lincoln, Montana

Contract Documents, Specifications, and Construction Plans A.I.P. 3-30-0050-014-2025 & -015-2025

Prepared by

Mathew T. Wilder, PE, Project Manager

Designed by

Derek Flinders, Project Designer

Checked by

Lance D. Bowser, PE, Airport Group Manager

ROBERT PECCIA & ASSOCIATES

P.O Box 5653 P.O. Box 5100 3147 Saddle Drive 102 Cooperative Way, Suite 300 1007 East Main, Suite 101 Helena, MT 59604 Kalispell, MT 59903 Bozeman, MT 59718

(406) 447-5000 (406) 752-5025 (406) 284-2110

(406) 447-5036 FAX (406) 752-5024 FAX

Intentionally Left Blank

TABLE OF CONTENTS PAGE 1

Lincoln Airport Improvements Project Contract Documents, Specifications, and Construction Plans

TABLE OF CONTENTS

PART I INFORMATION FOR BIDDERS

Advertisement for Bids Information for Bidders Construction Safety and Phasing Plan (CSPP)

PART II BIDDING DOCUMENTS

Proposal Bid Bond

PART III GENERAL PROVISIONS

Section 10 Definition of Terms Section 20 Proposal Requirements and

Conditions Section 30 Award and Execution of Contract Section 40 Scope of Work Section 50 Control of Work Section 60 Control of Materials Section 70 Legal Regulations and Responsibility to Public Section 80 Execution and Progress Section 90 Measurement and Payment

PART IV TECHNICAL SPECIFICATIONS

C-105 Mobilization P-101 Preparation/Removal of Existing Pavements P-605 Joint Sealants for Pavements

P-608 Emulsified Asphalt Seal Coat P-620 Runway and Taxiway Painting P-630 Refined Coal Tar Emulsion Without

Additives, Slurry Seal Surface Treatment

PART V SPECIAL PROVISIONS

Contents listed at front of the Special Provisions.

PART VI MDT STANDARD TERMS AND

CONDITIONS

PART VII WAGE RATE SCHEDULE

PART VIII MISCELLANEOUS FORMS

Federal Contract Provisions Closeout Documents Affidavit on Behalf of the Contractor Compliance Letter Affidavit of Amounts Paid DBE Participants Consent of Surety to Final Payment

Unconditional Waiver and Release on Payment Contractor’s Certificate of Completion

Certificate of Substantial Completion

PART IX CONSTRUCTION PLANS

PART I INFORMATION FOR BIDDERS

Advertisement for Bids Information for Bidders Construction Safety and Phasing Plan

ADVERTISEMENT PAGE 1

ADVERTISEMENT FOR BIDS

LINCOLN AIRPORT IMPROVEMENT PROJECT

LEWIS AND CLARK COUNTY, MONTANA

Electronic bids will be received and reviewed by Montana Department of Transportation (MDT) – Procurement Services Section at 2701 Prospect Avenue, Helena, MT 59620-1001 for the Lincoln Airport Improvement Project to include the following:

Crack seal, paint removal, seal coat, and remark Runway 4-22, Taxiway A and connectors, Apron, Taxilane, and Helicopter Parking Positions; and

Apply coal tar sealant at aircraft parking and fueling locations

This work is to include all tools, equipment, materials, and labor to complete this project.

NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL

EMPLOYMENT OPPORTUNITY

41 CFR Part 60-4, Executive Order 11246

1. The Offeror’s or Bidder’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal Employment Opportunity Construction Contract Specifications” set forth herein.

2. The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor’s aggregate workforce in each trade on all construction work in the covered area, are as follows:

Timetables Goals for minority participation for each trade: 4.1% (Applied to Lewis and Clark County) Goals for female participation in each trade: 6.9%

These goals are applicable to all of the Contractor’s construction work (whether or not it is Federal or federally assisted) performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is actually performed. With regard to this second area, the Contractor also is subject to the goals for both its federally involved and nonfederally involved construction.

The Contractor’s compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60-4.3(a) and its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade, and the Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of meeting the Contractor’s goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR Part 60-4.

Compliance with the goals will be measured against the total work hours performed.

3. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs (OFCCP) within 10 working days of award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the name, address, and telephone number of the subcontractor; employer identification number of the subcontractor; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the subcontract is to be performed.

4. As used in this notice and in the contract resulting from this solicitation, the “covered area” is State: Montana County: Lewis and Clark City: Lincoln

PAGE 2 ADVERTISEMENT

CIVIL RIGHTS – TITLE VI ASSURANCE

49 USC § 47123, FAA Order 1400.11

Montana Department of Transportation - Aeronautics Division in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.

DISADVANTAGED BUSINESS ENTERPRISE

49 CFR Part 26

The requirements of 49 CFR part 26 apply to this contract. It is the policy of Montana Department of Transportation - Aeronautics Division to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

FEDERAL FAIR LABOR STANDARDS ACT

29 USC § 201, 29 USC § 200.430

All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.

The Contractor has full responsibility to monitor compliance to the referenced statute or regulation. The Contractor must address any claims or disputes that arise from this requirement directly with the U.S.

Department of Labor – Wage and Hour Division.

TRADE RESTRICTION CERTIFICATION

49 USC § 50104, 49 CFR Part 30

By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the Offeror –

1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);

2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S.

firms as published by the USTR; and

3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.

This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC Section 1001.

The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written

ADVERTISEMENT PAGE 3

notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances.

Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to an Offeror or subcontractor:

1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR or

2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list or

3) who incorporates in the public works project any product of a foreign country on such USTR list.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.

This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA.

This project is subject to the Federal provisions, which are hereby incorporated by reference within this Advertisement For Bids: Buy American Preference, Civil Rights – Title VI Assurances, Davis Bacon Requirements, Debarment and Suspension, Lobbying and Influencing Federal Employees, Procurement of Recovered Materials, and Government-wide Requirements for Drug-free Workplace, which are incorporated by reference. Failure to comply with the terms of these contract provisions may be sufficient grounds to: 1.) Withhold progress payments or final payment, 2.) Terminate the contract, 3.) Seek suspension/debarment, or 4.) Any other action determined to be appropriate by the Sponsor/Owner or the

FAA.

-- (End of Clauses) --

Bids will be received on a price basis as described in the Contract Documents. Bid security must be in the form of a surety bond licensed in Montana with a Best's rating of no less than A-. The surety bond must be supplied on the form designated by the State of Montana. The bid security shall be made payable to the Owner and failure to enter into a formal contract will result in the Owner retaining the bid security. The successful bidder will be required to enter into a formal contract within the bid period listed in the Contract Documents. Bidder shall be required to provide an insurance certification(s), to furnish a Performance Bond, and furnish a labor and materials Payment Bond within ten (10) calendar days from the date the Notice of Award is received. The bonds shall each be equal to 100 percent of the contract amount. The successful Bidder is required to comply with Montana’s Contractor Registration Law in accordance with Title 39, Chapter 9, MCA.

PAGE 4 ADVERTISEMENT

Contract Documents may be inspected at many plan exchanges, and at the office of the consulting engineer, Robert Peccia & Associates, (3147 Saddle Dr. / P.O. Box 5653, Helena, MT 59604). They may be reviewed, downloaded, and printed at no cost under the “PROJECTS BIDDING” tab at www.rpa-hln.com.

Hard copies of the Contract Documents (including a Bidding Documents booklet) printed by the Engineer are available upon receipt of $200.00 (non-refundable) for each complete set.

No pre-bid conference will be held for this project. However, potential bidders are encouraged to visit the site and contact Montana Department of Transportation Procurement Services Section (sgilskey@mt.gov, 406-444-6023) with any questions.

Bids must be submitted through Montana Acquisition & Contracting System (eMACS). Bids submitted via email or hard copy are not allowed and shall not be considered by the State. Bids must be submitted before 2:00 p.m., MST, November 20, 2024. Regardless of cause, the State may not accept late proposals. Such proposals will automatically be disqualified from consideration. eMACS will not allow an offeror to submit a proposal in the system after the closing deadline.

The Owner reserves the right to reject any and all bids, to waive informalities, and to reject nonconforming, irregular, non-responsive, or conditional bids. Bids may be held by the Owner for a period not to exceed 90 days from the date of the opening for the purpose of reviewing the bids and investigating the qualifications of the bidder and/or determining bid award based upon available funding prior to award of the Contract.

October 30, 2024

MONTANA DEPARTMENT OF TRANSPORTATION - AERONAUTICS DIVISION

By /s/ Tim Conway, Division Administrator

--30--

Bid Opening: November 20, 2024 @ 2:00 p.m.

Federal Contract Provisions 2023-05-24

Publications:

Montana Statewide Plan Exchanges Montana State A/E Website

INFORMATION FOR BIDDERS PAGE 1

INFORMATION FOR BIDDERS

1. PROPOSALS

a. The final awards will be determined after the bid deadline / receipt dependent upon the level of FAA funding and the Owner's available funding.

b. Examination of Contract Documents and Visit to Site. Before submitting a bid, Bidders shall carefully examine the Specifications and other Contract Documents and shall fully inform themselves as to all existing conditions and limitations and shall include in their bids as set forth on the Proposal a sum to cover the cost of all work covered by the Contract Documents.

c. Submission of Proposals. Bidders may obtain bidding, specifications, and contract documents from the Montana Acquisition & Contracting System (eMACS).

https://spb.mt.gov/index

Complete sets of the Contract Documents and Specifications shall be used in preparing Bids; neither Engineer nor Owner’s Procurement Officer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents and Specifications.

Engineer and Owner’s Procurement Officer, in making copies of Contract Documents and Specifications available on the above terms, do so only for the purpose of obtaining Bids for the project and do not confer a license or grant for any other use.

d. Modification or Withdrawal of Bid. A Bid may be modified or withdrawn by a document executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

If, within 24 hours after Bids are opened, any Bidder files a signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, it may withdraw its Bid. Thereafter, if the project is rebid, that Bidder will be disqualified from further bidding on the project as described under the Contract Documents.

e. Opening. Proposals will be received until and reviewed at the time and place set forth in the Advertisement for Bids.

f. Award or Rejection. The Contract will be awarded, based on Owner and FAA funding, to he lowest qualified responsible Bidder complying with these instructions and with the Advertisement for Bids. The lowest bid shall be determined on the basis of the lowest Base Bid or lowest combination of Base Bid and Additive / Deductive Alternatives accepted in consecutive order and within the budget of the FAA and Owner.

The Owner reserves the right to reject any or all Proposals or to waive any formality or technicality in any Proposal in the interest of the Owner. No Bidder may withdraw his Proposal for a period of 90 days after the date of the opening thereof.

2. BID SECURITY

Each bid/proposal with a total cost of $150,000 or greater must be accompanied by a bid proposal security based upon 10% of the total bid/offer. This security must be in the form of a surety bond licensed in Montana with a Best's rating of no less than A-. The surety bond must be supplied the form designated by

PAGE 2 INFORMATION FOR BIDDERS

the State of Montana found at https://www.mdt.mt.gov/other/webdata/external/administration/Bid-or- Proposal-Bond.docx

“NO FACSIMILE COPIES WILL BE ACCEPTED.”

Failure on the part of the Contractor to provide the bid security the form as designated by the State of Montana will result in bid disqualification. Regardless of cause, late bid security will not be accepted and will automatically disqualify the bidder’s bid from further consideration.

A bidder failing or refusing to enter into any awarded contract or purchase order within the required 10 working days following the Purchasing Services Section's issuance of request for documents notice shall forfeit the bid security. See Section 18-1-204(1), MCA. "Enter into any contract or purchase order" includes execution of the contract, submission of acceptable performance security and submission of any required liability insurance coverage and workers' compensation insurance coverage or exemption.

3. INTERPRETATION OF DOCUMENTS

If any potential bidder contemplating submitting a Proposal is in doubt as to the true meaning of any part of the Construction Plans, Specifications, or other Contract Documents, or finds discrepancies in or omissions from the Construction Plans, Specifications, or other Contract Documents, they may submit to the eMACS Q & A forum a written request for an interpretation or correction thereof. The Procurement Officer will reach out for answers and provide them on the Q & A forum.

4. ADDENDA

Prior to the award of the contract, all modifications to the Contract Documents will be in the form of an Addendum, and when issued, will be on file in the office of the Owner and the office of the Engineer. In addition, all Addenda will be made available to each Bidder via the eMACS website. All such Addenda shall become part of the Contract and all Bidders shall be bound by such Addenda. It shall be the responsibility of the Bidder to obtain such Addenda prior to submitting their Proposal, and to indicate the receipt of each Addendum in the appropriate places on the Bid Submittal.

5. MONTANA CONTRACTOR’S REGISTRATION

Pursuant to Montana Code Annotated (MCA) 39-9-201, each Contractor shall be registered with the Department of Labor and Industry.

6. MONTANA CONTRACTOR’S GROSS RECEIPTS WITHHOLDING TAX

Pursuant to MCA 15-50-205, a sum equal to one percent (1%) of the gross receipts from all public contracts in excess of $5,000 shall be withheld from all payments. A Public Contractor within the meaning of this Act shall include any individual, firm, co-partnership, association, corporation, or other group or combination acting as a unit, who submits a proposal to or enters into a contract for performing public construction work in the state with the Federal Government, State of Montana, or with any Board, Commission, or Department thereof, of which any Board of County Commissioners, City or Town Council, or with any agency thereof, or with any other public Board, Body, Commission, or Agency authorized to let or award contracts for public work. The term "Public Contractor" also includes subcontractors.

The Owner shall withhold, in addition to other amounts provided in the Specifications, one percent of all moneys due to the Contractor and shall transmit such moneys to the State Department of Revenue. Prime Contractors shall be responsible for withholding one percent of all moneys due to subcontractors for work performed under contracts for public work and shall transmit such moneys to the State Department of Revenue.

Additional information pertaining to the Contractor’s Gross Receipts Withholding Tax (1%) may be obtained from the Montana State Department of Revenue, State Capitol Building, Helena, Montana.

INFORMATION FOR BIDDERS PAGE 3

7. WORKERS’ COMPENSATION INSURANCE

The Contractor's attention is called to the Workers’ Compensation laws in force in Montana (MCA Title 39, Chapter 71) and to the responsibility of the Owner for the collection of premiums thereunder.

Compliance with said laws is required and shall relieve the Owner of any responsibility for the payment of premiums thereunder. The Contractor shall furnish the Owner with proof of coverage and satisfactory evidence showing that all premiums arising from this Contract have been paid before payment is made on the final estimate.

8. PREFERENCE OF MONTANA LABOR AND MINIMUM WAGE RATES

This federal aid funded project is exempt from Montana labor preference and other portions of MCA 18- 2-403 that conflict with federal statute.

9. PAYMENT TO CONTRACTORS

This AIP project involves payment to Contractors not only from funds the Owner has on hand for this purpose but also grant funds from the FAA. The Contractor is hereby advised that the Owner and the Engineer will expedite partial and final payments to the Contractor as much as possible but since FAA grant funds must be obtained to make these payments, the Contractor should anticipate and allow time for obtaining these grant funds before expecting partial or final payments under this Contract.

Notice of Alternate Billing Cycle This contract allows the Owner to require the submission of payment requests in billing cycles other than once a month. Payment requests for this contract must be submitted after:

a) Crack sealing, paint removal, seal coating, friction testing, coal tar, & temporary marking are complete, and

b) Construction work and Closeout Documents are complete.

Approval of Payment Request Provision In accordance with MCA 28-2-2103 a contractor’s request for payment is considered approved by the Owner 21 days after receipt, unless acted on prior to that time.

Notice of Extended Payment Provision This contract allows the Owner to make payment no later than twenty-one (21) days after approval of the payments.

Partial and Final Payments: Following is the procedure that will be used in making partial and final payments to the Contractor. At the preconstruction conference the Engineer and Contractor(s) shall agree on a date each month when work will be cut off for that month's estimate. No later than ten (10) calendar days after said cut-off date the Contractor shall prepare (using Engineer's provided forms) an estimate for payment and Federal Aid Application for FAA grant payment, which application will be reviewed by the Engineer and forwarded to Owner within a seven (7) day period.

a. No later than seven (7) days after receipt of the Federal Grant payment from the U.S. Treasury, the Owner will process and pay the claim.

Note that processing the request for reimbursement from FAA for the final payment of the

Contractor takes considerably more time than is required for the request involving only partial payments because the final payment involves procedures that are time consuming.

b. Retainage will not be withheld on this project. No retainage will be withheld by the Owner from progress payments due the prime Contractor. Retainage by the prime or subcontractors is prohibited, and no retainage will be held by the prime from progress due subcontractors.

PAGE 4 INFORMATION FOR BIDDERS

c. The Contractor may not be paid the final payment of their contract price until a final FAA inspection has been held. There may be considerable delay in receiving final payment.

d. Final payment shall not be due until the Contractor has provided the Owner with an “Affidavit on

Behalf of Contractor”, “Compliance Letter”, “Affidavit of Amounts Paid DBE Participants”, “Consent of Surety Company to Final Payment”, “Unconditional Waiver and Release on Payment” from all subcontractors and suppliers per General Provision 90-06, “Contractor’s Certificate of Completion”, and “Certificate of Substantial Completion” forms. These forms are included in these Contract Documents in the section titled “Miscellaneous Forms.”

e. The making of final payment will not relieve the Contractor from claims arising from the failure of the work to comply with the requirements of the Contract Document.

10. BUY AMERICAN PREFERENCES

The Contractor must comply with “Buy American” 49 U.S.C. Section 50101 and assure compliance by their subcontractors and material suppliers. Materials submittals shall include proof of country of origin, reference to an item’s national waiver or status as an excluded material. Components of unknown origin are considered to have been produced or manufactured outside the United States. Materials will be rejected if their submittals do not correspond with the Buy American certification statement completed in the Proposal.

Resources available to the Bidder at www.faa.gov/airports/aip/buy_american/ include:

a. Nationwide Buy American Waivers Issued (as of XX/XX/XXX) (PDF) – this is a list of specific non-100% US-produced products that do not need further appeal or justification for use on this project.

b. Final Assembly Questionnaire (Form 5100-137) – used when requesting a Type 3 waiver.

c. Construction Project Content Percentage Worksheet (Form 5100-143) – used when requesting a

Type 3 waiver. Requires submission of entire project content percentages.

EXCLUDED COMMON MATERIALS

Some common items that are excluded from the Buy America preference are: cement, concrete (but NOT rebar), and petroleum products (asphalt, tack, prime, seal coat, etc.). These items are not included in calculations of Buy America compliance, nor do their submittals require documentation of the country of origin. The AIP-Handbook order 5100.38D, Change 1, Appendix X.

https://www.faa.gov/airports/aip/aip_handbook/media/AIP-Handbook-Order-5100-38D-Chg1.pdf and/or an internet search for 48 CFR 25.104 can provide additional information.

11. CONTRACT PROVISIONS

The Contract to be completed by the successful Bidder is included in the section of this document titled “Miscellaneous Forms.” Prior to submitting a bid, all bidders should familiarize themselves with the required federal contract provisions included in this document.

F:\airports\24009.0 LINCOLN - MAINTENANCE\AIP 014-2025\SPECS\Constr.Docs\1.2-INFORMATION.FOR.BIDDERS.S69.docx Federal Contract Provisions 2023-05-24

CONSTRUCTION SAFETY AND PHASING PLAN PAGE 1

CONSTRUCTION SAFETY AND PHASING PLAN

This document supplements the Plans and Specifications and other Contract Documents prepared for the Lincoln Airport Improvement Project, AIP 3-30-0050-014-2025 & -015-2025. This document aids in identifying all aspects of the construction project that pose a potential safety hazard to airport operations and outlines respective mitigation procedures for each hazard. It provides all information necessary for the Airport Operations department to conduct airfield inspections and expeditiously identify and correct unsafe conditions during construction. The requirements outlined in this Construction Safety and Phasing Plan (CSPP) are developed from Advisory Circular 150/5370-2G.

1. Coordination

Safety Plan Compliance Document (SPCD): Prior to the Pre-Construction meeting, the Contractor will be required to submit a SPCD, as required by the Contract Documents, to the Engineer and Airport Operator, describing how they will comply with the requirements in the CSPP and supply any details that could not be determined before contract award. The SPCD outline is attached in Appendix A.

Notice: The Contractor shall provide a minimum of 48 hours’ notice to the Engineer of his desire to perform construction within each area and shall begin operations within these areas only upon receipt of authorization from the Engineer.

Closures: Once work is commenced, Contractor shall steadily and diligently work on the project to ensure completion within specified contract time, or Liquidated Damages will be applied as described in this document.

Prior to beginning construction operations in any areas, all barricades and "temporary" closed markings shall be installed as shown in the Plans or designated by the Engineer.

Airport Operations During Construction: It is the intention of the Owner to complete construction of the improvements within a minimum time period. The Owner will notify the necessary agencies as to the closure of affected operations at the Airport. The Contractor shall notify the Engineer 48 hours in advance of any requested closure, so that the required Notice to Air Missions (NOTAM) can be arranged.

a. Contractor Progress Meetings

The Contractor and all affected parties will be required to meet a minimum of once per week during each week the Contractor is working on site, prior to any closure phasing change, and as necessary to discuss safety operations and changes in phase elements. These meetings will help assure all construction personnel know of any applicable airport procedures and of any changes to those procedures that may affect their work.

b. Scope or Schedule Changes

Prior to any scope or schedule changes a safety meeting will be held, as necessary, with the Contractor and all affected parties to discuss any safety phase changes or other changes that may affect their work. Any scope or schedule changes that necessitate revisions to the CSPP will require review and approval by the airport operator and the FAA.

c. FAA ATO Coordination

FAA Air Traffic Organization (ATO) will be notified of all conditions that may adversely affect the operational safety of the airport via Notices to Air Mission (NOTAM) and other methods, as

PAGE 2 CONSTRUCTION SAFETY AND PHASING PLAN

appropriate. There are no anticipated improvements that will require a reimbursable agreement or flight inspection as part of this project.

A National NAS Strategic Interruptions Service Level Agreement form will be submitted with anticipated runway or airport closure dates lasting more than 24 hours during the project advertising for bids phase (45 days prior to construction).

2. Phasing

Plan: The construction phasing plan has been developed to mitigate the adverse impacts of construction on aeronautical operations and to improve safety. Strict adherence to the provisions of the construction operations phasing plan by all personnel assigned to or visiting the construction site is mandatory for all construction projects. In the event contractor activities are not in conformance with the provisions of the construction operations plan, the Contractor shall immediately cease those operations violating provisions of the construction operations plan and conduct a safety meeting. The construction operations plan is open to input at safety meetings, but the Resident Project Representative (RPR) and/or Owner have the final determination of safe operations. The Resident Project Representative may direct the Contractor, in writing, to immediately cease those operations involved in the violation of the provisions of this Construction Safety and Phasing Plan. The Contractor shall not resume construction operations until an appropriate action is taken as determined by the Resident Project Representative.

Although aircraft emergencies are quite rare, should one occur during the project, it is expected that lifesaving measures will take precedence over the convenience and expense of the Contractor. On-going operations shall be kept neat, and cleaning shall be continuous, so any required clean-up for use by an aircraft in distress will be minimal. Any costs for Contractor delays or inconvenience will be considered incidental costs of the project with no additional compensation by the Owner.

a. Phase Elements

Construction Activity

Impact on

AOA*

Planned Closure

Method of Marking

Detours

Communications

Conditions for Closure

Phase 1 – Pavement Maintenance on Runway 4-22, Taxiway and connectors, Aprons, Taxilane, and Helicopter Parking Positions

Airport Closed

Airport-6

TOTAL

Working Days

X’s on RW 4-22, Barricades/Cones on all access locations

None

NOTAM:

Lincoln Airport Closed

Work in progress: crack seal, paint removal, seal coat, and remarking

*AOA = Airport Operations Areas OFA = Object Free Area NOTAM’s = Notice to Air Mission

b. Construction Safety Drawings

The Construction Safety Drawing, titled “Construction Safety and Phasing Plan”, is included in the Construction Plans.

3. Areas and Operations Affected by the Construction Activity

Affected areas and proposed mitigation are listed in the Phase Elements Table above and the Construction Safety Drawings in the Construction Plans.

4. Protection of Navigational Aids (NAVAIDs)

All affected NAVAIDs will be shut down and locked out as part of the corresponding phase closure(s).

CONSTRUCTION SAFETY AND PHASING PLAN PAGE 3

There are no anticipated impacts to the runway NAVAIDs other than the overnight shutdown of all electrical systems between seal coating and temporary runway marking. Construction activities, materials/equipment storage, and vehicle parking will not be permitted near any functioning NAVAID.

There are no FAA owned facilities or NAVAIDs at the Lincoln Airport.

5. Contractor Access

All Contractor access, stockpile locations, material and staging area, and vehicle parking will be as referenced in the Construction Plans. Stockpiled material and equipment storage will not be permitted within the Object Free Area (OFA) of an operational runway or taxiway.

a. Location of Stockpiled Construction Materials

As stated above, all stockpile construction materials will be located as specified in the safety drawings attached in Construction Plans. No stockpiled materials will be permitted within the OFA of any runway or taxiway (closed or operational).

b. Vehicle and Pedestrian Operations

Access and vehicle parking areas will only be permitted directly from the access location(s) to the Contractor staging areas as detailed in the safety drawing included in Construction Plans. No unauthorized entry of persons or vehicles onto the AOA will be permitted. All construction vehicles will be parked and serviced in the designated staging area(s), with no inactive equipment being parked on a closed taxiway or runway. If it is necessary to leave specialized equipment on a closed taxiway or runway at night, the equipment will be well lighted.

Pedestrian operations will be permitted in work zones as necessary to complete the required work but will not be permitted as cross-airport transit.

1) Access and Haul Routes

Haul Routes and Maintenance: Any haul routes and staging areas for any Contractor's equipment will be designated prior to any work being done. Only these routes and staging areas shall be used, and unauthorized travel by haul vehicles will be prohibited.

Runway Crossings. The Contractors will not be permitted to have operations cross active runways unless approved in writing by the Engineer. Any work in the runway OFA will begin only after the runway is closed – both by NOTAM and “X” closure markings at the runway ends.

2) Marking and Lighting of Vehicles

All vehicles shall be lighted and/or marked in accordance with AC 150/5210-5. All construction and support vehicles shall have standard white and orange-checkered flags or amber strobes mounted on these vehicles so as to be readily visible during daylight operations. Any night-time work will require vehicles to have amber strobe lights.

3) Two-Way Radio Communication Procedures

The airport operator (Resident Project Representative) and at least one member of the construction crew will monitor the airport radio frequency, 122.9 MHz during construction activities and provide direction to crews and aircraft as necessary to avoid conflicts. The personnel will observe

PAGE 4 CONSTRUCTION SAFETY AND PHASING PLAN

the proper procedures for communications on the UNICOM frequency, including read back requirements, and proper phraseology.

“Lincoln Airport area traffic, construction ground vehicle <state intentions>, Lincoln Airport”. Stop and listen for response for 10 second minimum prior to proceeding with stated intentions.

6. Wildlife Management

a. Trash

All trash, including food scraps, will be collected and deposited in an enclosed trash bin(s) in order to prevent wildlife attraction.

b. Standing Water

Large areas of standing water that may attract wildlife will not be permitted on the airport property, unless otherwise authorized by the Engineer.

c. Tall Grass and Seeds

Reclamation, including seeding, fertilizing, and mulching, of any significantly disturbed areas will occur after construction is completed. All seed will comply with the guidance in AC 150/5370-10, Standards for Specifying Construction of Airport, Item T-901, Seeding.

d. Poorly Maintained Fencing and Gates

All fencing and gates will be maintained during construction unless otherwise authorized by the Engineer and approved by the FAA. As necessary/required, temporary gates and fencing will be installed. All gates will be left closed and locked when not in use to help ensure no unauthorized use occurs.

e. Disruption of Existing Wildlife Habitat

If any wildlife is observed by any contractor’s personnel, they shall immediately contact the Resident Project Representative and appropriate actions will be taken. Typical avian and rodent sighting may not be reported, but any sighting that are deemed to be abnormal or of increased numbers shall also be reported.

The Contractor shall take no action as part of their operations that attract or habituate wildlife to the airport property. Best practices shall be followed to remove food sources (trash, food scraps, loose seed, etc.), attractants (standing water, etc.), and/or breaks in perimeter fencing (maintain fences/gates, provide temporary fence/gates, vigilantly close gates, etc.).

7. Foreign Object Debris (FOD) Management

Waste and Loose Material: Waste and loose material capable of causing damage to aircraft landing gears or propellers shall not be placed on active aircraft movement areas. Material tracked on these areas shall be removed continuously during all phases of the project.

CONSTRUCTION SAFETY AND PHASING PLAN PAGE 5

8. Hazardous Materials (HAZMAT) Management

Any hazardous materials spillage from construction vehicles (gasoline, diesel fuel, oil, etc.) will require immediate action in accordance with State and Federal regulations. The vehicle shall be immediately repaired or removed from the project.

9. Notification of Construction Activities

a. Maintenance of a List of Responsible Representatives / Points of Contact

A list of responsible representatives and points of contact are included in Appendix B. This list will be provided to the FAA, Contractor, Subcontractors, and affected parties. Previous to award of the construction bid, the successful bidder will be required to complete this list of all responsible personnel for the Prime Contractor and all Subcontractors.

b. Notices to Air Missions (NOTAM)

The Contractor shall contact the Engineer with all closure requests a minimum of 48-hours in advance of their proposed action. The Engineer will coordinate the issuance, maintenance, and cancellations of all NOTAMs with the Owner/airport operator.

c. Emergency Notification Procedures

The emergency notification contacts for medical, firefighting, and police response are included in the Appendix B emergency contact sheet.

d. Coordination of ARFF Personnel

Not applicable for this project as the airport operator does not own an ARFF vehicle. The Local Fire Department will be the point of contact for any emergency situations.

e. Notification to the FAA

The Engineer will keep the FAA ADO up-to-date on construction activities through weekly progress reports and other periodic contacts.

10. Inspection Requirements

a. Daily Inspections

The Resident Project Representative and Contractor will conduct daily inspections, and more frequently as needed, to ensure construction personnel comply with the CSPP and SPCD and that there are no altered construction activities that could create potential safety hazards. The checklist included in Appendix C will be used, at a minimum, to aid in verifying conformance.

b. Final Inspections

A final inspection will be held prior to reopening of any air operations area (AOA). The FAA will be invited to attend all final inspections conducted. No air carrier service is provided at this airport, so no coordination with the FAA Airport Certification Safety Inspector (ACSI) is required.

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11. Underground Utilities

In any location the contractor breaks ground to a depth of 1 foot or more as part of the project, they will be responsible for checking with the owners of underground utilities regarding the location of their underground lines. The Contractor will be required to fully coordinate his work with the agencies and to keep them informed of his construction activities so that these vital installations are fully protected at all times. The Contractor shall be solely responsible for any damage done to these installations due to failure to locate or to properly protect them when their location is known.

12. Penalties

In the event contractor activities are not in conformance with the provisions of the CSPP, the Contractor shall immediately cease those operations involved in the violation of the provisions of the CSPP and conduct a safety meeting. The Resident Project Representative or Owner may direct the Contractor, in writing, to immediately cease those operations involved in the violation of the provisions of the CSPP. The Contractor shall not resume construction operations until an appropriate action is taken as determined by the Resident Project Representative. Penalties will be as determined by the Engineer and may include such items as rescission of driving privileges, installation of additional closure marking/signing, and/or denial of access to the AOA.

13. Special Conditions

Not applicable to this project.

14. Runway and Taxiway Visual Aids.

a. General

The construction area will be clearly and visibly separated from the areas where aircraft will be operating by closure markings, as shown on the Construction Safety and Phasing Plan drawing included in the Construction Plans.

b. Markings

All marking will be in compliance with the standards of AC 150/5340-1, Standards for Airport Markings. All “temporarily” closed runways will be marked with a yellow X on or near the runway designation numbers. All “temporarily” closed taxiways and aprons will have barricades (candles, cones, and/or low-level barricades) placed at all access points (outside of the connecting taxiway/ runway object free areas). See also the Construction Safety and Phasing Plan drawing in the Construction Plans.

c. Lighting and Visual NAVAIDs

Temporary taxiway closure barricades remaining in place overnight will be lighted with red flashing lights. Runways remaining closed during nighttime, or any low-visibility conditions, will have their lighting systems shutdown and locked out during all closure periods, including runway lights and associated approach lighting.

d. Signs

At any time a sign does not serve its normal function, it will be covered to prevent misdirecting pilots. Information signs will not be covered, as they will still serve their intended purpose.

CONSTRUCTION SAFETY AND PHASING PLAN PAGE 7

15. Marking and Signs for Access Routes

16. Hazard Marking and Lighting

Hazard marking and lighting prevents pilots from entering areas closed to aircraft and prevents construction personnel from entering areas open to aircraft. The spacing of barricades must be such that a breach is physically prevented, barring a deliberate act. If temporary taxiway closure barricades remain in place overnight, they will be lighted with red flashing lights, spaced no more than 4 feet apart. Runways remaining closed during nighttime, or any low-visibility conditions, will have their lighting systems shutdown and locked out during all closure periods. Hazard marking and lighting will also be placed to aid in identifying any open manholes, small areas under repair, stockpiled material, waste areas, and areas subject to jet blast, where applicable.

The Contractor will be required to have a person on call 24 hours a day for emergency maintenance of airport hazard lighting and barricades. The Contractor must file the contact person’s information with the airport operator and Engineer. Lighting will be checked for proper operation at least once per day.

17. Work Zone Lighting for Nighttime Construction

18. Protection

a. Runway Safety Area (RSA)

No construction will occur within a runway safety area while the runway is open for aircraft operations. Neither open trenches nor excavations will be permitted within the RSA while the runway is open. Any disturbances of the runway shoulders due to construction must be returned to standard conditions prior to returning the construction zone to airport operations.

b. Runway Object Free Area (ROFA)

Minimum Parking Distance: When not in use, equipment and materials will be parked or located a minimum of 500 feet from all runway centerlines or in the areas designated in the Plans.

Minimum Evacuation Distance: The Contractor will evacuate all equipment and personnel from the vicinity of the applicable runway a minimum distance of 250 feet from the runway centerline during landing and takeoff of aircraft.

Open Excavation and Barricades: Open trenches or excavations exceeding 3 inches in depth and 3 inches in width or stockpiled materials will not be permitted within 250 feet of centerline of any active runway. Coverings for open trenches or excavations shall be of sufficient strength to support the weight of the heaviest aircraft operating on the runway or taxiway. Lightweight barricades and/or flagging shall be used to identify the limits of construction near open trenches or excavations. The Contractor shall also light any open trenches or excavations with red lights during hours of restricted visibility or darkness.

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c. Taxiway Safety Area (TSA)

No construction will occur within a taxiway safety area while the taxiway is open for aircraft operations. Neither open trenches nor excavations will be permitted within the TSA while the taxiway is open.

d. Taxiway Object Free Area (TOFA)

Because wingtips regularly penetrate the taxiway object free area during normal operations, no construction will occur within a taxiway object free area while the taxiway is open for aircraft operations. Neither open trenches nor excavations will be permitted within the TOFA while the taxiway is open.

Minimum Parking Distance: When not in use, equipment and materials will be parked or located a minimum of 200 feet from taxiway centerlines or in the areas designated in the Plans.

e. Obstacle Free Zone (OFZ)

Personnel, material, and/or equipment will not be permitted to penetrate the OFZ while the runway is open for aircraft operations.

f. Runway Approach / Departure Surfaces

All personnel, materials, and/or equipment will be required to clear the applicable threshold siting surfaces, in accordance with the approved Airport Layout Plan (ALP). Construction in the runway approach/departure areas will be completed only when the runway is closed.

19. Other Limitations on Construction

a. Prohibitions

1) No use of tall equipment (cranes, concrete pumps, etc.) will be permitted unless a 7460-1 determination letter is issued for such equipment.

2) No use of open flame welding or torches will be permitted unless fire safety precautions are provided.

3) No use of electrical blasting caps on or within 1,000 feet of the airport property will be permitted.

4) No use of flare pots within the AOA will be permitted.

b. Restrictions

SAFETY PLAN COMPLIANCE DOCUMENT A-1

Appendix A

Safety Plan Compliance Document (SPCD) Outline

A-2 SAFETY PLAN COMPLIANCE DOCUMENT

SAFETY PLAN COMPLIANCE DOCUMENT (SPCD)

- PLANNING FOR SAFETY -

This document supplements the Plans and Specifications and other Contract Documents prepared for the Lincoln Airport Improvement Project AIP 3-30-0050-014-2025 & -015-2025. The Contractor shall complete this SPCD describing how they will comply with the requirements of the CSPP and supplying any details that could not be determined prior to contract award. The Owner will issue a Notice to Proceed only after the Contractor has successfully completed this SPCD. The SPCD shall follow the outline below, as developed from Advisory Circular 150/5370-2G.

The SPCD is a subset of the…