CONTRACT ATTACHMENTS.pdf

CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Attachment 1 through Attachment 5

Attachment 1 Definitions

Attachment 2 Contract Discrepancy Report (CDR)

Attachment 3 Sample Review Form

Attachment 4 Drawing

Attachment 5 Past Performance Questionnaire

Attachment 1: DEFINITIONS

Words used interchangeably – Niche covers, blanks, stone(s), blank covers, monuments

Disposal – demolished or pulverized into small pieces with no portion of the inscription remaining legible and subsequent removal. Contractor would be responsible for any inscribed monuments under an on-site contract. Cemetery is responsible for any inscribed rejects that are delivered to the Cemetery, i.e., nationwide contracts, niche cover inscriptions, but at Contractor expense.

Replacement-in-kind – The replacement of a Government-furnished headstone, marker, or niche cover with one that resembles the original design (i.e., form, size, inscription font, emblem of belief, etc.), as closely as possible, within current contract specifications.

Security – Cemetery or on-site Contractor is responsible for storing monuments and equipment thus preventing theft or damage due to vandalism.

Protection – Monuments should not be stored where they are subject to damage from the weather, i.e., stored inside a building or covered with tarp or other protective material.

FOB – Free on Board

FOB Destination – Cemetery takes delivery of goods being shipped to it by the Contractor once the goods arrive at the Cemetery or when existing headstone/marker or niche cover located at the cemetery has been inscribed.

FOB Origin – Contractor’s obligation to deliver the product ends with loading of inscribed headstone/marker(s) onto a government transportation vehicle at the Contractor’s facility. A separate contract with a transportation company covers the headstone/marker delivery.

Attachment 2: CONTRACT DISCREPANCY REPORT

CONTRACT DISCREPANCY REPORT

Contract Number:

Report No. for this Discrepancy:

To: (Contractor/Manager’s Name)

From: (Name of COR)

5. Dates

5a. Prepared:

5b. Returned by Contractor:

5c. Action Complete:

Discrepancy or Problem: (Describe in detail. Include reference to PWS Directive; attach additional sheet if necessary.)

Signature of Contracting Of f icer or COR:

8a. To: (Contracting Of f icer and/or COR)

8b. From: (Contractor)

9. Contractor Response as to Cause, Corrective Action and Actions to Prevent Recurrence: (attach additional sheet if necessary.)

10a. Signature of Contractor Representative:

10b. Date:

11. Government Evaluation: (Acceptance, partial acceptance, ref lection; attach additional sheet if necessary.)

12. Government Actions: (Reduced payment, cure notice, show cause, other)

13. Close Out

Name Title Signature Date

Contractor Notif ied

b. COR

c. CO

Attachment 3: SAMPLE REVIEW FORM

SAMPLE REVIEW - Upright Granite Headstone (YA) Date: Prepared by:

Contractor: Cemetery:

Reference:

Date

Received:

Quarry: Shipping No.:

Test Results:

Criteria Specification Sample

Acceptable/ Unacceptable Comments

Stone Coloration N6 - N8

Finish (Front, Back & Sides) Smooth satin

Grit used 80 Pad or stone used please specify

Edges 1/4" eased edge Overall Dimensions 24" x 13" x 3/4

Shield Dimensions

1", 1", 1", 2 1/4", 2 5/8", 1 3/4", 3 7/8", 4

1/4"

Shield Depth 3/16"

Raised Lettering Size 1"

Raised Lettering Depth 3/16"

Inscribed Lettering Size 1"

Inscribed Lettering Depth 3/16"

Ref: Drawing No.: A-YA_Rev C. 09-28-19

Recommendation: (Circle one) Approved Disapproved

Attachment 4: DRAWING

Attachment 5 PAST PERFORMANCE QUESTIONNAIRE

INSTRUCTIONS: Offerors must identify previous federal, state, and local government and private contracts that they have completed and that are similar to the contract being evaluated. List at least three for evaluation limited to the last two years. (One contract reference per form, Form may be duplicated) Any subcontractors to be used shall also include three forms each.

Contractor (you) Information:

Name: _____________________________________________________________________ Address: ___________________________________________________________________ Telephone Number: ___________________________________________________________ E-mail: ______________________________________________________________________

Contract Information:

Name of company/agency you provided service for: ___________________________________ Contract Number: _____________________________________________________________ Type of Contract: _______________________________________________________________ Contract Dollar Value: ___________________________________________________________ Date of Award: _________________________________________________________________ Status: Completed, Yes____ No____ If not completed, projected completion date____________ If not completed, why?___________________________________________________________ Were you the Prime? ________ were you the Sub? _______

Point of Contact Information for the company/agency you serviced:

Name of the Contract Person & their position: ________________________________________ Address: ______________________________________________________________________ Telephone Number: _____________________________________________________________ E-mail: ________________________________________________________________________

Description of Supply/Service(s) provided, location & relevancy of work:

Complexity of Product/Service, if any:

Percentage of Work completed by your company/by subcontractor:

(End of Section)