Construction Manager at Risk - Public Works Landfill Maintenance Building.pdf

RFP No. 20260453

NOTICE OF AVAILABILITY

REQUEST FOR PROPOSALS

CHARLOTTE COUNTY, FLORIDA

The County of Charlotte will be receiving sealed proposals at the Purchasing Division, Suite 344, Charlotte County Administration Center, 18500 Murdock Circle, Port Charlotte, FL 33948-1094, for:

RFP NO. 20260453

CONSTRUCTION MANAGER AT RISK – PUBLIC WORKS LANDFILL MAINTENANCE BUILDING

Charlotte County is requesting proposals from qualified firms to provide professional Construction Manager at Risk services as part of a design and construction team, which includes various design and engineering consultants, stakeholders, and County staff.

There will not be a Pre-Submittal Conference for this project. Please send all questions to the email address below.

PROPOSAL DUE DATE: 3:00 p.m. (EST), JUNE 18, 2026

PURCHASING DIVISION

Proposal Documents may be obtained by accessing the Charlotte County Purchasing Division’s website at https://purchasingbids.charlottecountyfl.gov under “Purchasing Bids Online”, document number 264532. Any questions can be answered by contacting Rhiannon Mills, Senior Contract Specialist at 941.743.1374, or email:

Rhiannon.Mills@CharlotteCountyFL.gov

ELECTRONIC BID SUBMISSIONS: All submittals for this project shall be submitted electronically. Please visit http://bit.ly/3TYAyKa and follow given instructions.

Notice of Availability Posted: May 20, 2026

Charlotte County Purchasing Division 18500 Murdock Circle, Suite 344

Port Charlotte, Florida 33948-1094

Phone 941.743.1378

STATEMENT OF NO SUBMITTAL

If you do not intend to submit on this commodity/service, please return this form to the above address immediately. If this statement is not completed and returned, your company may be deleted from the Charlotte County Vendors’ list for this commodity/service.

We, the undersigned, have declined to submit on requested commodity/service RFP #20260453, CONSTRUCTION MANAGER AT RISK – PUBLIC WORKS LANDFILL MAINTENANCE BUILDING, for the following reason(s):

Specifications too “tight”, i.e. geared toward one brand or manufacturer only (explain below).

Insufficient time to respond to the Request for Proposal.

We do not offer this product or service.

Our schedule would not permit us to perform.

Unable to meet bond/insurance requirements.

Unable to meet specifications.

Specifications are unclear (explain below).

Remove us from your vendors’ list for this commodity/service.

Other (specify below).

Remarks:

Company Name:

Contact Person (typed or printed):

Contact Person Signature:

Phone: Fax:

E-Mail Address:

Note: Statement of No Submittal may be emailed to Rhiannon.Mills@CharlotteCountyFL.gov

Charlotte County Purchasing Division 18500 Murdock Circle, Suite 344

Port Charlotte, Florida 33948-1094

Phone 941.743.1378 Fax 941.743.1384

TABLE OF CONTENTS

CONSTRUCTION MANAGER AT RISK – PUBLIC WORKS LANDFILL

MAINTENANCE BUILDING

RFP NO. 20260453

Notice of Availability 1

"No Submittal" Response Page 2

Table of Contents 3

PART I - GENERAL INSTRUCTIONS 4 - 8

PART II - SCOPE OF SERVICES 9 - 11

PART III - PROPOSAL FORMAT & CRITERIA FOR AWARD 12-15

PART IV - SUBMITTAL FORMS 16-19

PART I - INSTRUCTIONS

RP-01 INTENT:

A. It is the intent of the County to select a firm who clearly demonstrates the highest level of ability and proven reliability to perform the professional services specified in the Scope of Services. Brief summaries applicable to the required work should be included with the proposal.

B. Time and Date Due - Charlotte County will accept proposals from individuals, corporations, partnerships, and other legal entities authorized to conduct business in the State of Florida until 3:00 p.m., JUNE 18, 2026.

RP-02 CONTRACT AWARDS: The County anticipates entering into a contract with one (1) firm, who submit the proposal judged to be most advantageous to the County. The selected firm shall be required to sign a formal agreement in the standard form currently used by Charlotte County for professional services.

The proposer understands that this RFP does not constitute an agreement or a contract with the proposer. A proposal is not binding until proposals are reviewed and accepted by the Board of County Commissioners and a contract is executed by both parties.

RP-03 DEVELOPMENT COSTS: The County shall not be liable for any expenses incurred in connection with preparation of a response to this Request for Proposal (RFP). Proposers should prepare a straightforward and concise description of the proposers' ability to meet the requirements of the RFP.

RP-04 INQUIRIES: The County will not respond to oral inquiries. Proposers may submit written or emailed inquiries regarding this RFP to Purchasing, 18500 Murdock Circle, Suite 344, Port Charlotte, Florida 33948 or Rhiannon.Mills@charlottecountyfl.gov. The County will respond to written or emailed inquiries received at least five (5) calendar days prior to the RFP due date.

The County will record its responses to inquiries and any supplemental instructions in the form of written addenda. It shall be the responsibility of the proposer, prior to submitting their proposals, to view the website https://purchasingbids.charlottecountyfl.gov to determine if addenda were issued, acknowledging and incorporating them into their proposal.

RP-05 PROPOSAL SUBMISSION AND WITHDRAWAL: The County will receive proposals electronically. Please visit http://bit.ly/3TYAyKa and follow given instructions.

Proposals received after the established deadline will not be opened. Proposers may withdraw their proposal by notifying the County in writing at any time prior to the due date. Proposals not so withdrawn shall, upon opening, constitute an irrevocable offer for a period of 120 days to provide Charlotte County the services set forth in these specifications until one of the proposals has been accepted by the Board of County Commissioners. Upon opening, proposals become "public records" and shall be subject to public disclosure in accordance with Chapter 119, Florida Statutes.

RP-06 PROPOSAL RESTRICTIONS:

A. In order to control the cost of preparation, submittals should be limited to a maximum of 50 pages, excluding cover letter, index, dividers, resumes, and the required forms.

B. In accordance with Ordinance #96-002, the manufacture, use, display or other employment of any facsimile or reproduction of the Charlotte County Seal, without the express, prior, written approval of the Board of County Commissioners of Charlotte County, Florida, is hereby declared to be unlawful and punishable as a Second Degree Misdemeanor as provided in Section 165.043, Florida Statutes.

RP-07 DRUG FREE WORKPLACE: Charlotte County is a Drug Free Workplace. It is strongly suggested that the attached Drug Free Workplace Form be signed and returned to this office with the proposal.

RP-08 PUBLIC ENTITY CRIMES STATEMENT: In accordance with Florida Statutes Sec. 287.133(2)(a), "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods/services to a public entity, may not submit a bid on a contract with a public entity for construction

REQUEST FOR PROPOSAL

CONSTRUCTION MANAGER AT RISK – PUBLIC WORKS LANDFILL

MAINTENANCE BUILDING

RFP 20260453

or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a Contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list".

RP-09 CANCELLATION/TERMINATION: The County shall have the right to unilaterally cancel, terminate or suspend this Contract, in whole or in part, by providing the successful proposer thirty (30) days written notice by certified mail.

It is expressly understood by the County and the Contractor that funding for any successive fiscal years is contingent upon appropriation of monies by the Board of County Commissioners. In the event funds are not available or not appropriated, the County reserves the right to terminate the Contract and/or individual leases. The County will be responsible for any outstanding invoices prior to the termination.

RP-10 RESERVED RIGHTS: The County reserves the right to accept or reject any and/or all proposals, to waive irregularities and technicalities, and to request resubmission. Any sole response received the first submission date may or may not be rejected by the County, depending on available competition and timely needs of the County. The County shall be the sole judge of the proposal and the resulting agreement that is in its best interest, and its decision shall be final.

The County reserves the right to accept or reject any or any part of the submissions, if it is deemed in the best interest of the County. The County, in its sole discretion, may expand the scope of work to include additional requirements. The County reserves the right to investigate as it deems necessary to determine the ability of any firm to perform the work or services requested. The firms, upon request shall provide information the County deems necessary in order to make a determination.

RP-11 EQUAL EMPLOYMENT OPPORTUNITY CLAUSE: Charlotte County, Florida, in accordance with the provisions of Title VII of The Civil Rights Act of 1964 (78 Stat. 252) and the Regulations of the Department of Commerce (15 CFR, Part 8) issued pursuant to such Act, hereby notifies all firms it will affirmatively ensure in any contract entered into pursuant to this advertisement, women-owned and minority business enterprises (collectively MBEs) will be afforded full opportunity to submit proposals in response to this advertisement and will not be discriminated against on the grounds of gender, race, color or national origin in consideration for an award. The County will consider the firm’s status as an MBE or a certified MBE, and also the status of any sub-contractors or sub-consultants proposed to be utilized by the firm, within the evaluation process.

Interested MBEs and certified MBEs are encouraged to respond.

All firms are hereby notified that the successful firms must and shall comply with the Civil Rights Act of 1964, the Age Discrimination in Employment Act, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Florida Civil Rights Act, all as amended. Specifically, firms agree that:

No person shall, on the grounds of race, color, sex, religion, age, disability, national origin or marital status, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program, activity or service funded through this Contract.

Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, disability, national origin or marital status. Contractor agrees to post in a conspicuous place, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

Contractor will, in all solicitations or advertisements regarding program activities, services provided or applications for employment, state that all qualified applicants will receive consideration for services or employment without regard to race, color, religion, sex, age, disability, national origin or marital status.

County may require Contractor to submit reports as may be necessary to indicate non-discrimination. County officials will be permitted access to Contractor's books, records, accounts and other sources of information and its facilities as may be pertinent to ascertain compliance with non-discrimination laws.

It is expressly understood that County shall have the right to terminate this Contract upon receipt of evidence of discrimination.

RP-12 PAYMENT: Request for payment must be submitted to Charlotte County Purchasing on a form approved by the County in accordance with contract documents. Price shall be net and all invoices payable according to the Local Government Prompt Payment Act (F.S.218.74).

RP-13 PERFORMANCE EVALUATION: At the end of the Contract, the receiving department will evaluate the successful proposers' performance. This evaluation will become public record.

RP-14 INSURANCE REQUIREMENTS: Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Contract are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.

The insurance requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, his agents, representatives, employees, or subcontractors. Contractor is free to purchase such additional insurance as may be determined necessary.

A. MINIMUM SCOPE AND LIMITS OF INSURANCE - Contractor shall provide coverage with limits of liability not less than those stated below. An excess liability policy or umbrella liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a “following form” basis.

1. Commercial General Liability – Occurrence Form (CG 00 01)

Policy shall include bodily injury, property damage, broad form contractual liability and Explosion, Collapse and Underground (XCU) coverage.

General Aggregate $2,000,000 Each Occurrence $1,000,000

a. The policy shall be endorsed to include the following additional insured language: "Charlotte County a political subdivision of the state of Florida and it officers, employees, agents and volunteers” shall be named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor.

b. Contractor’s subcontractors shall be subject to the same minimum requirements identified above.

c. Policy shall be endorsed for a waiver of subrogation against Charlotte County.

2. Automobile Liability

Bodily injury and property damage for any owned, hired, and non-owned vehicles used in the performance of this Contract. Automobile liability must be written on a standard ISO form (CA 00 01) covering any auto (Code 1), or if Contractor has no owned autos, hired (Code 8) and non-owned (Code 9) autos.

Combined Single Limit (CSL) $1,000,000

a. The policy shall be endorsed to include the following additional insured language: "Charlotte County a political subdivision of the state of Florida and it officers, employees, agents and volunteers” shall be named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor, including automobiles owned, leased, hired or borrowed by the Contractor".

b. Contractor's sub-contractors shall be subject to the same minimum requirements identified in this section.

c. Policy shall contain a waiver of subrogation against Charlotte County.

3. Worker's Compensation and Employers' Liability

Workers' Compensation Statutory Employers' Liability

Each Accident, bodily injury or disease $1,000,000

a. Policy shall contain a waiver of subrogation against Charlotte County.

b. Contractor's sub-contractors shall be subject to the same minimum requirements identified in this section.

c. If the contractor has no employees the contractor must submit to the County the Workers Compensation Exemption from the State of Florida.

4. Professional Liability (Errors and Omissions Liability) for Prime Contractors

a. Estimated Projection Construction Cost up to $9,999,999 Each Claim $1,000,000 Annual Aggregate $2,000,000

b. Estimated Projection Construction Cost from $10,000,000 to $19,999,999

Each Claim $2,000,000 Annual Aggregate $2,000,000

c. Estimated Projection Construction Cost from $20,000,000 to $40,000,000

Each Claim $3,000,000

Annual Aggregate $3,000,000

d. In the event that any professional liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years beginning at the time work under this Contract is completed.

e. Policy shall contain a waiver of subrogation against Charlotte County.

5. Professional Liability (Errors and Omissions Liability) for Subcontractors

In addition to the insurance requirements for the Contractor, the contractor's registered sub-contractors (including structural, civil, mechanical, plumbing, electrical engineering, landscape architecture, survey, geotechnical and materials testing) are required to carry Professional Liability insurance at the same levels and conditions as the Contractor.

Additional Insured – All policies, except for the Workers Compensation and Professional Liability shall contain endorsements naming the County its officers, employees, agents and volunteers as additional insured with respect to liabilities arising out of the performance of services contained herein. The additional insured endorsements shall not limit the scope of coverage for the County to vicarious liability but shall allow coverage for the County to full extent provided by the policy, even if those limits exceed those required by this contract. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 20 10 11 85 or both CG 20 10 and CG 20 37 if later revisions used.

Waiver of Subrogation Rights – The Contractor shall require the carriers of required coverages to waive all rights of subrogation against the County, its officers, employees, agents and volunteers. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. All general or auto liability insurance coverage provided shall not prohibit the Contractor and Contractor’s employees or agents from waiving the right of subrogation prior to a loss or claim. The Contractor hereby waives all rights of subrogation against the County.

Policies Primary and Non-Contributory – For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance as respects the County, its officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the County, its officers, employees, agents or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

Severability of Interests – The Contractor agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross-liability exclusions that preclude coverage for suits between the Contractor and the County or between the County and any other insured or additional insured under the policy.

Proof of Coverage - Prior to the commencement of performance of services the Contractor shall furnish the County Purchasing Division Certificates of Insurance and amendatory endorsements or copies of the applicable policy language effecting coverage required. These certificates shall provide that such insurance shall not be terminated or expire without notice thereof in accordance with the policy provisions and Contractor shall maintain such insurance from the time the Contractor commences performance of services until completion of such services. Within seven (7) calendar days of notice of award, the Contractor shall furnish a copy of the Declaration page and required endorsements for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

Acceptability of insurance carrier – Unless otherwise approved by Risk Management, Insurance shall be written by insurers authorized to do business in the State of Florida and with a minimum Best Insurance Guide rating of “A:VII”.

Deductibles and Self-Insured Retention – Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management. The County may require the Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the deductible or retention.

Failure to Procure Coverage – In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured or is cancelled and not replaced, the County has the right but not the obligation or duty to terminate the contract or obtain insurance if it deems necessary and any premiums paid by the County will be promptly reimbursed by the Contractor or County payments to the Contractor will be reduced to pay for County purchased insurance.

Insurance Review – Insurance requirements are subject to periodic review by the County. The Risk Manager or designee is authorized, but not required, to reduce, waive, or suspend any insurance requirements whenever Risk Management determines that any of the required insurance is not available, is unreasonably priced or is not needed to protect the interests of the County.

In addition, if Risk Management determines that heretofore, unreasonably or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Risk Manager or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County’s risk. Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. Contractor agrees to execute any such amendment within thirty (30) days of receipt.

Any failure, actual, or alleged, on part of the County to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the par to the County.

RP-15 UNAUTHORIZED ALIEN WORKERS: Charlotte County will not intentionally award publicly funded contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contains in 8 U.S.C. Section 1324a [Section 274A of the Immigration and Nationality Act (“INA”)]. The County shall consider employment by any Contractor of unauthorized aliens a violation of Section 274A of the INA. Such violation by the Contractor of the employment provisions contained in Section 274A of the INA shall be grounds for termination of this Agreement by the County.

In addition, pursuant to Section 448.095 of the Florida Statutes, all persons or firms entering into contracts with Charlotte County are required to register with, and use, the E-Verify system of the U.S. Department of Homeland Security to electronically verify the employment eligibility of all newly hired employees. The County may terminate this Agreement for failure on the part of the Contractor to use E-Verify. Contract termination for failure to use E-Verify is not considered a breach of contract pursuant to s. 448.095(2)(c)3, Fla. Stat.

RP-16 EMPLOYEE BACKGROUND CHECK: If an owner, except a stockholder in a publicly traded corporation, or an employee of the Contractor has been convicted of any offenses requiring registration as a sexual offender or sexual predator, regardless of the location of conviction, the Contractor shall ensure that the offender’s or predator’s work on the project is consistent with the terms of his probation and registry requirements.

RP-17 PUBLIC RECORDS CLAUSE TO CONTRACTORS “ACTING ON BEHALF OF THE COUNTY”: Pursuant to Section

119.0701 of the Florida Statutes, Contractors acting on behalf of the County must comply with the public records laws, specifically: a) keep and maintain public records required by the County to perform the contracted services; b) upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida Statutes or as otherwise provided by law; c) ensure that public records that are exempt or confidential from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract; and d) upon completion of the contract, keep and maintain all public records required by the County to perform the service, and meet all applicable requirements for retaining public records.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO RETAIN

AND PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE

COUNTY’S CUSTODIAN OF PUBLIC RECORDS AT (941) 743-1441, E-MAIL TO

RECORDS@CHARLOTTECOUNTYFL.GOV, 18500 MURDOCK CIRCLE, BLDG. B,

Suite 109, PORT CHARLOTTE, FLORIDA 33948.

RP-18 SOCIAL, POLITICAL, OR IDEOLOGICAL INTERESTS: Charlotte County will not request documentation of, or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor. Charlotte County does not give preference to vendors based on social, political, or ideological interests.

END OF PART I

PART II

SCOPE OF SERVICES

RP-19 PURPOSE: Charlotte County is requesting proposals from highly qualified firms to provide professional Construction Manager (CM) at Risk services as part of a design and construction team, which includes various design and engineering consultants, stakeholders, and County staff.

RP-20 PROJECT DESCRIPTION:

A. This project will include the construction of a single hurricane rated facility located at 29751 Zemel Road, Punta Gorda, Florida.

B. The new building will replace the existing separate Maintenance (1,864 SF) and Operations (3,240 SF) buildings C. The current operations facility and three (3) bay maintenance building have reached their end of life and no longer adequately support current staffing levels or operational needs D. The final square footage of the replacement building will be determined during the design phase.

RP-21 PROJECT OBJECTIVES:

A. Qualifications-based selection will be used in choosing the Contractor.

B. The selected firm will fully participate with the design consultants and County team delivering all project construction activities while providing independent user-ready facilities within scope and project budget.

1. Site Planning

2. Replace operations and maintenance building with a hardened building.

3. Provide the necessary space for:

a. Administrative Offices

b. Laboratory for Charlotte County Utilities to utilize in the maintenance and monitoring of Landfill’s Leachate

Treatment Facility.

c. Appropriate bathrooms with locker rooms and showers

d. Storage area

e. Meeting space with computer training stations

f. Lunchroom / break room

g. Provide adequate parking for staff and visitors.

h. Water filtration system

i. IT Room

4. The Fleet Maintenance Building requires:

a. Very large bays for heavy equipment repair with lift or pit options

b. Oil/grease storage area

c. Office space for on-site mechanic

d. Parts and maintenance manuals storage area

e. Lockable tool storage area

f. Wash down concrete pad area for cleaning heavy equipment

g. Provide adequate parking for Landfill heavy equipment

C. The successful construction management services will be conducted in two (2) phases, pre-construction and construction management, for this project.

D. The project shall meet all applicable building codes, including barrier free design.

E. The building will be designed and constructed as an essential facility and will be hardened beyond the hurricane rated impacts required by applicable building codes.

F. The facility will utilize integrated building automation systems.

G. Design and construction shall consider life-cycle costs, long-term maintenance, energy conservation, and long-term operational costs.

H. The project will utilize Building Information Modeling (BIM) protocols during the design and construction.

I. The design and construction will utilize sustainable building practices, comparable to Leadership in Energy and

Environmental Design (LEED) or similar rating system principles, without pursuing any certification levels.

RP-22 PROPOSED PROJECT BUDGET AND SCHEDULE: The total project budget for design, construction, site work, furniture, fixtures and equipment, and all fees, is $6,681,000. The pre-construction services and construction fee will be deducted from the construction budget amount. The design and permitting shall be completed within 240 calendar days from the date of the issuance of the design contract. The construction shall be completed within 365 calendar days from the notice to proceed date.

RP-23 SCOPE OF SERVICES: The scope of services shall include, but not be limited to the following:

A. Phase I Pre-construction Services – Design Review and Recommendations. All communications shall go through the single point of contact identified as the Facilities Management Project Manager with Charlotte County.

1. Shall become thoroughly familiar with the evolving plans and specifications and follow the development of design from schematic review through construction documents.

2. Complete budgetary reviews at each design phase ensuring the project remains on budget.

3. Shall make written recommendations regarding all construction aspects and cost-reducing alternatives.

4. Assist architect and County Project Manager in alternative comparison verses long-term cost effects.

5. Shall work as a team with design consultants and County staff.

6. Shall bring to the attention of the County Project Manager and architect any known defects in the design drawings and specifications.

7. Review and advise on life-cycle costs of proposed materials and equipment.

8. Apply for the required building permits coordinating with the Project Manager for making payment.

9. Provide a Guaranteed Maximum Price (GMP), by preparing and publicly bidding, meeting the project program and budget.

10. Complete County provided risk registry with the project team.

11. Allowances for environmental mitigation in conjunction with permitting guidelines.

12. BIM Clash with Navisworks, coordinated with all models, at each design deliverable.

B. Phase II Construction Services – During the construction phase, the Construction Manager shall become the single point of responsibility for performance of the construction contract for the project and shall function in the role of an independent general Contractor. That role will include:

1. Manage the resultant subcontracts / purchase orders after awarding bid packages for labor and materials.

2. The Contractor shall develop, update, and report progress on a Critical Path Method-based design schedule through

100% construction, including closed punch list items. Prepare the overall project schedule and provide periodic detailed updates.

3. Establish and maintain quality control standards.

4. Obtain the required building permits and complete required inspections closing all permits.

5. Provide all building construction activities, including all building manufacturer coordination, site, Civil, and utility work.

6. Provide quality control and quality assurance testing for construction.

7. Coordinate and review all shop drawings and submittals.

8. Coordinate all construction activities with any work performed on-site.

9. Guaranteeing the construction cost.

10. Conduct periodic construction progress meetings with design firm and County representatives.

11. Frequent observations when work is being performed and circumstances may require determining the progress and quality of the construction project.

12. Conduct field inspections and provide monthly field/progress reports including contingency authorization logs and progress photos.

13. Obtain Certificate of Occupancy.

14. Provide one (1) copy in electronic format with subcontractor list with contact information, all submittals, operating manual, as-built drawings, Test and Balance Report, IT testing data, and any additional pertinent information. Maintain and finalize the County asset list and provide a copy of the permitted plans with marked changes.

15. Complete asset management inventory documents provided by the County for uploading into program software.

16. Coordinate and perform necessary warranty work.

RP-24 PROPOSAL FORMAT: Contractor shall prepare their proposals using the format outlined in the Consultant Evaluation Form. The Contractor shall present a comprehensive and integrated picture of the project team capabilities meeting all project objectives and completing a successful project. The proposal shall address the Contractor's experience, management plans, project organization, and budget and schedule performance. methodologies, strategies, action plans, rather than general description. Wherever possible, specific examples of past work shall be used to illustrate skills and capabilities in similar projects.

RP-25 SPECIALIZED EXPERIENCE PREFERRED: The proposer should have strong experience with multi-use government facilities and Construction Management Delivery method.

After recommendation of award, the successful proposer shall not be allowed to substitute project team members named in this proposal without the prior written permission of the County. Substitution may, in the sole opinion of the County, be grounds for cancellation of a recommended award, or termination of agreement.

The County reserves the right to accept or reject any or all submissions, or to accept all or any part of the submission, if it is deemed in the best interest of the County. The County, in its sole discretion, may expand the scope of work to include additional requirements. The County reserves the right to investigate as it deems necessary to determine the ability of any firm to perform the work or services requested. Information deemed necessary by the County in order to make a determination shall be provided by the firms, upon request.

END OF PART II

PART III

PROPOSAL FORMAT & EVALUATION METHOD

RP-26 RULES FOR PROPOSALS:

A. The proposal must name all persons or entities interested in the proposals as principals. The proposal must declare that it is made without collusion with any other person or entity submitting a proposal pursuant to this RFP.

B. The following is an excerpt from Charlotte County Resolution #2011-221 and applies to this proposal: "Any questions regarding a project or submittal shall be directed to the designated person in the Purchasing Division for a response.

From the time the notice of request for proposals is published until the contract is awarded, there shall not be any contact between a proposer, agent or other representative and any member of the selection committee, user department, Administration, or any member of the Board of County Commissioners regarding the project or proposal submitted by any proposer. Should any member of the selection committee initiate contact or fail to report any contact, such committee member may be subject to disciplinary action up to and including dismissal. If any proposer, agent or other representative contacts any committee member, user department, Administration or member of the Board of County Commissioners regarding a request for proposals or submitted proposal, the proposer is subject to sanctions up to and including having the County disqualify the firm’s submittal."

C. For your information, the members of the Professional Services Committee for this project are as follows:

Scott Brouillard, Projects Manager Facilities Management Richard Allen, Solid Waste Operations Manager, Public Works Jeff Proffitt, Pest Management Operations Manager, Public Works

RP-27 PROPOSAL FORMAT: Firms shall prepare their proposals using the format outlined in the Consultant Evaluation Form on pages 14 and 15.

RP-28 PROPOSAL REQUIREMENTS: In addition to the information required in the Consultant Evaluation Form, provide the following information:

A. Team Organization, Management and General Qualifications - Multiple firm or joint venture teams should clearly identify the roles and responsibilities of the proposed participants. Team and project management structure should be documented. The principal within the prime firm responsible for the project and the proposed project manager should be identified and a statement presented that those persons would not be substituted without the express permission of the County.

Teams should demonstrate experience in previous similar projects.

B. Work Plan - Firms submitting should demonstrate their understanding of the project. An outline description of anticipated project tasks in sequence should be prepared. Firms should identify anticipated deliverables and a general schedule for a project of this magnitude.

C. Individual Qualifications - Firms should submit the resumes of key people. Firms should specifically identify the lead designer on the project and his/her qualifications. Provide a statement indicating that the designer will not be substituted without the express permission of the County.

D. Experience and References - Supply materials indicative of experience in other projects of similar complexity. A reference list for each firm is required, including name, project and telephone number. A reference list for the lead designer is required identifying name, project and telephone number.

E. Specialized Experience Preferred: The proposer should have strong experience with utility work, specifically water reclamation facilities, Grant Projects, Harden Structures, and Construction Management Delivery method.

Proposals are to be typed on the firm's letterhead, specifically referring to the project and the scope of services, containing all required information. That information is to be submitted electronically. Please visit http://bit.ly/3TYAyKa and follow given instructions.

RP-29 EVALUATION METHOD AND CRITERIA:

A. General - The County shall be the sole judge as to the merits of the proposal, and the resulting agreement. The County's decision will be final. Please note that proposals will be evaluated on content, not bulk.

The County's evaluation criteria will include, but shall not be limited to, considerations listed on Proposal Requirements, page

12. As mentioned in PROPOSAL FORMAT, the proposals should be prepared using the format outlined in the Consultant Evaluation Form on pages 14 and 15.

B. Selection - The Professional Services Committee shall evaluate the proposals submitted. Telephone discussions will be held with all firms submitting and a short list of firms from proposals will be ranked in order. Final approval will be by the Board of County Commissioners who may request public presentation.

RP-30 ANTICIPATED SCHEDULE: The projected schedule of events for this proposal is as follows:

05/20/2026 County advertises for proposals 06/18/2026 Proposal due date 07/08/2026 Professional Services Committee short lists firms

EVALUATION FORM

CONSULTANT EVALUATION FORM

CHARLOTTE COUNTY, FLORIDA

RFP# 20260453, CONSTRUCTION MANAGER AT RISK – PUBLIC WORKS LANDFILL MAINTENANCE

BUILDING

Evaluation Criteria Value Assigned

Value Weight Score

I. TEAM PROPOSED FOR THIS PROJECT

A. Background of the personnel

1. Project Manager

2. Other Key Personnel

3. Consultants

4. Staffing Levels and Positions Proposed

1-5 X 09

II. PROPOSED MANAGEMENT PLAN

A. Team Organization

1. Pre-Construction Phase

2. Construction Phase B. Personnel Resumes C. Roles and Responsibilities of Participants

1-5 X 10

III. PREVIOUS EXPERIENCE OF TEAM PROPOSED FOR

THIS PROJECT

A. Describe previous projects the team worked on together B. Relevant work history with Utility facilities in Florida C. Construction of water reclamation facilities, Grant projects, Harden Structures, with proposed team D. Working with designers keeping project within a fixed budget

1-5 X 15

IV. PROJECT CONTROL

A. What techniques are planned to ensure that schedule is met?

B. What control techniques are planned for construction?

C. Demonstrate ability to meet project cost control.

D. Demonstrate abilities in value-engineering opportunities.

E. Demonstrate ability preparing accurate estimates vs. actual.

F. Recent, current, and projected workload.

1-5 X 13

V. PRESENT PROPOSED DESIGN APPROACH FOR THIS

PROJECT

A. What is your approach to constructability and bidding?

B. What challenges do you anticipate and how do you propose to solve them?

C. What methods will you employ to ensure Charlotte County receives a quality project within budget and schedule?

D. Explain your approach to bonding (i.e. subguard, surety) on this project as a Construction Manager at Risk and define your bonding requirements for all subcontractors

1-5 X 15

VI. PRESENT EXAMPLES OF RECENTLY ACCOMPLISHED

SIMILAR PROJECTS

A. Describe the projects to demonstrate.

1. Projects delivering similar government facilities.

2. Schedule and cost control.

3. Successful value engineering solutions.

4. Successful experiences with local subcontractors.

5. Additional construction costs caused by design deficiencies, not program changes.

6. Construction problems and means taken to solve them.

7. Communication with design team during both pre-construction and construction phases.

8. Methods to incorporate sustainability and green building practices in the Construction Management (CM) process.

1-5 X 20

VII. DESCRIBE YOUR EXPERIENCE AND CAPABILITIES IN

THE FOLLOWING AREAS.

A. Government facilities with multiple organizations and stakeholders.

B. Life cycle cost analysis including value engineering.

C. Critical Path Method.

D. Pre-Construction services with a focus on minimizing cost while maximizing scope.

E. Utilization of Building Information Modeling (BIM) to level 3.

F. Permitting in Southwest Florida and Charlotte County.

0-5 X 15

VIII. VOLUME OF WORK – TOTAL OF PAYMENTS

RECEIVED FROM COUNTY WITHIN THE PAST 24 MONTHS*

$0 - $49,999 5 points $50,000 - $99,999 4 points $100,000 - $199,999 3 points $200,000 - $349,999 2 points $350,000 - $499,999 1 points $500,000 + 0 points *Based upon information provided on Proposal Submittal Signature Form, Magnitude of Charlotte County Projects.

0-5 X 01

IX. LOCATION

Describe the Prime and Sub-Consultants’ responsiveness as it relates to the firm’s location to the project.

1-5 X 01

X. LITIGATION – HAVE YOU BEEN NAMED AS A

DEFENDANT OR CO-DEFENDANT IN A LAWSUITE IN THE

LAST FIVE YEARS?

If so, describe circumstances and outcome, including Case Number, Case Name and Court.

1-5 X 01

XI. MINORITY BUSINESS

Certified MBE, Sub-Consultants Certified MBE, and/or Non- Certified MBE.

Yes or No

REMARKS: The value assigned is judged on a scale of 1 through 5, with 5 being the highest possible value. The two exceptions are: VIII. Volume of Work; and XI. Minority Business. Category VIII. Volume of Work has a value of 0 through 5 as indicated, and Category XI. Minority Business – The County will consider the firm’s status as an MBE or a Certified MBE, and also the status of any sub-contractors or sub-consultants proposed to be utilized by the firm, within the evaluation process.

END OF PART III

PART IV - SUBMITTAL FORMS

PROPOSAL SUBMITTAL SIGNATURE FORM

1. Project Team Name and Title

Years experience

City of office individual will work out of for this project

City individual’s office is normally located

City of individual’s residence

2. Magnitude of Company Operations

A) Total professional services fees received within last 24 months: $

B) Number of similar projects started within last 24 months:

C) Largest single project to date: $

3. Magnitude of Charlotte County Projects

A) Number of current or scheduled County Projects

B) Payments received from the County over the past 24 months (based upon executed contracts with the County).

4. Sub-Consultant(s) (if applicable)

Location

% of Work to be Provided

Services to be Provided

5. Disclosure of interest or involvement: List below all private sector clients with whom you have an active pending contract and who have an interest within the areas affected by this project. Also, include any properties or interests held by your firm, or officers of your firm, within the areas affected by this project.

Firm Address Phone # Contact Name

Start Date Ending Date

Project Name/Description

NAME OF FIRM

(This form must be completed and returned)

6. Minority Business: Yes No The County will consider the firm’s status as an MBE or a certified MBE, and also the status of any sub-contractors or sub-consultants proposed to be utilized by the firm, within the evaluation process.

Comments or Additional Information:

The undersigned attests to his/her authority to submit this proposal and to bind the firm herein named to perform as per contract, if the firm is awarded the Contract by the County. The undersigned further certifies that he/she has read the Request for Proposal, Terms and Conditions, Insurance Requirements and any other documentation relating to this request and this proposal is submitted with full knowledge and understanding of the requirements and time constraints noted herein.

By signing this form, the proposer hereby declares that this proposal is made without collusion with any other person or entity submitting a proposal pursuant to this RFP.

In accordance with section 287.135, Florida Statutes, the undersigned certifies that the company is not on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and does not have business operations in Cuba or Syria (if applicable) or the Scrutinized Companies that Boycott Israel List, or is not participating in a boycott of Israel.

As Addenda are considered binding as if contained in the original specifications, it is critical that the Consultant acknowledge receipt of same. The submittal may be considered void if receipt of an addendum is not acknowledged.

Addendum No. Dated Addendum No. Dated Addendum No. Dated

Addendum No. Dated Addendum No. Dated Addendum No. Dated

Type of Organization (please check one): INDIVIDUAL ( ) PARTNERSHIP ( )

CORPORATION ( ) JOINT VENTURE ( )

Firm Name Telephone

Fictitious or d/b/a Name Federal Employer Identification Number (FEIN)

Home Office Address

City, State, Zip Number of Years in Business

Address: Office Servicing Charlotte County, other than above

Name/Title of your Charlotte County Rep. Telephone

Name/Title of Individual Binding Firm (Please Print)

Signature of Individual Binding Firm Date

Email Address

(This form must be completed & returned)

DRUG FREE WORKPLACE FORM

The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that does: (name of business)

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Proposer's Signature

Date

(This form must be completed & returned)

H U M A N T R A F F I C K I N G A F F I D A V I T f o r N o n g o v e r n m e n t a l E n t i t i e s P u r s u a n t T o F S . § 7 8 7 . 0 6

C h a r l o t t e C o u n t y C o n t r a c t # 2 0 2 6 0 4 5 3

The undersigned on behalf of the entity listed below, (the “Nongovernmental Entity”), hereby attests under penalty of perjury as follows:

1. I am over the age of 18 and I have personal knowledge of the matters set forth except as otherwise set forth herein.

2. I am an officer or representative of the Nongovernmental Entity and authorized to provide this affidavit on the Company’s behalf.

3. Nongovernmental Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes.

4. This declaration is made pursuant to Section 92.525, Florida Statutes. I understand that making a false statement in this declaration may subject me to criminal penalties.

Under penalties of perjury, I declare that I have read the foregoing Human Trafficking Affidavit and that the facts stated in it are true.

Further Affiant sayeth naught.

Signature

Printed Name

Title

Nongovernmental Entity

Date

END OF PART IV

NAME OF FIRM

(This form must be completed and returned)